Project Coordinator II

careers-splicepm; Seattle (WA); Hybrid; USD 36,000 - 41,000; Full time

Benefits offered by this job

PTO — 15 days

9 paid holidays

Medical/Dental/Vision Insurance

Profit Sharing

401k + Employer Match

Paid Parental Leave

Wellness App with reimbursement up to

Wellness App with reimbursement of up 

Job summary

Splice is seeking a Project Coordinator to collaborate with a project team delivering furniture and professional services for office installations. You’ll ensure orders are placed, budgets tracked, and deadlines met with timely updates to all stakeholders.

The role requires problem solving and proactive communication across design, accounting, and installation teams. Work in a hybrid environment (remote with in-office 3 days/week in the Seattle area).

Qualifications

• BA/AA or related experience, plus applicable furniture project exposure.
• Excellent customer service and professional communication.
• Ability to manage budgets, lead timelines, and coordinate vendors.

Responsibilities

• Take initiative with specification package verifications, product research, pricing and lead-time information.
• Illustrate proficiency using our proprietary ordering software by creating quotations and managing orders.
• Ensure accuracy of sales orders by verifying and processing vendor acknowledgements, including cost verification and delivery dates.
• Provide detailed vendor tracking information to the project team, communicate updates on a regular basis, identify risk items and work with the project team to resolve issues.
• Assist Project Planner to manage the overall project budget, maintain accurate financials within each order, and identify budget risk items.

Skills

Customer service

Communication

Organizational skills

Time management

Attention to detail

Financial basics

Teamwork

Initiative

Education

Bachelor of Arts or equivalent

Associate’s Degree

1 year related experience or training

Tools

Microsoft Office

Smartsheet

Wrike

Job description

Company Overview

We are Splice. We believe that people with a purpose need a place to be their best. From Seattle area skyscrapers to the Pacific Northwest’s premier Universities and medical facilities, we design and create insightful spaces with the latest technology providing our clients an environment that embodies their image and encourages success. Workspace Development is the professional services division of One Workplace, providing FF&E project integration, post-occupancy and MAC management for some of the most well-known companies in the Seattle area.

Splice is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Compensation range: $26.00 - $30.00

The base salary will be determined based on your location, experience, and the pay of employees in similar positions. Actual total compensation will be dependent upon the individual's skills, experience and qualifications.

Location: Remote, if in the Seattle area, role will be Hybrid, in office 3 days a week

OWP Benefits:

• 15 days of PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance
• Profit Sharing
• 401k + Employer Match
• Paid Parental Leave
• Wellness App with reimbursement of up to $500/year

Position Summary

The Project Coordinator works with a project team to provide furniture and professional services to complete an office installation. An integral participant in the team will ensure orders are placed, budgets are managed, and deadlines are met while providing timely communication to all participants. Provide problem solving and decision making necessary to make projects successful.

Shall work collectively with all project team members, design, furniture guidelines, accounting, asset storage and tracking team, installation, and warehouse receiving personnel to ensure complete and accurate information and total customer satisfaction. The Sourcing & Logistics Specialist is responsible for maintaining positive and productive relationships with all departments, customers, suppliers, vendors, and contractors.

Essential Functions

• Take initiative with specification package verifications, product research, pricing and lead-time information.
• Illustrate proficiency using our proprietary ordering software by creating quotations and managing orders.
• Ensure accuracy of sales orders by verifying and processing vendor acknowledgements, including cost verification and delivery dates.
• Provide detailed vendor tracking information to the project team, communicate updates on a regular basis, identify risk items and work with the project team to resolve issues.
• Assist Project Planner to manage the overall project budget, maintain accurate financials within each order, and identify budget risk items.
• Effectively deal with ambiguity, and multi-task with constant prioritization, while managing workload deadlines.
• Communicate and update project documentation between all parties involved, including external contacts such as architects and vendors.
• Assist Project Planners during the ROM or pre-project phase with specification, pricing and lead time research.
• Utilize Microsoft products, Smartsheet and Wrike to maintain project documents.

Knowledge, Skills, and Abilities

• Excellent customer service skills; professional oral and written communication skills; positive and professional attitude.
• Strong organizational and time management skills; attention to detail; resourcefulness.
• Basic math skills required; understanding of basic business financials preferred.
• Must communicate effectively, be organized and take initiative while having a positive attitude; this person will face unexpected problems and deadlines as well as numerous interruptions.
• Ability to function and thrive in a team environment, while also maintaining a high level of self-motivation.
• Maintain organized project files.

Education/Experience

• Bachelor of Arts degree (B.A.), Associate’s Degree (A.A) or at least one year of related experience or training.
• Commercial Furniture Dealership Experience preferred