Project Coordinator - Hybrid

University of California San Diego; San Diego (CA); Hybrid; USD 120,000 - 166,000; Full time

Job summary

UC San Diego Health is seeking a Scheduling Project Coordinator within the Timekeeping & Scheduling Replacement (TSR) Project. You will identify and implement process improvements to prepare Patient Flow Capacity Management and Inpatient units for transition to UKG Pro Workforce Management.

As a liaison between the Inpatient units and TSR project team, you will collaborate with the Project Manager and Organizational Change Management Lead to elevate nursing issues, drive cleanup efforts, and

Qualifications

• Nine (9) years of related experience, education/training or a Bachelor's degree plus five (5) years of related experience/training.
• Advanced knowledge of organizational development theories and models.
• Strong analytical, problem-solving, project planning and implementation skills.
• Excellent facilitation, consulting and relationship-building abilities.
• Excellent verbal, written communication and presentation skills.
• Experience leading cross-functional initiatives and system governance.

Responsibilities

• Serve as Scheduling Project Coordinator in TSR project.
• Identify and implement process improvements for Patient Flow Capacity Management and transition to UKG Pro Workforce Management.
• Liaison between inpatient units and TSR project team; collaborate with Project Manager and OCM Lead.

Skills

Project management

System implementations

Business process transformation

Analytical skills

Facilitation

Communication

Relationship building

Strategic thinking

Coaching

Education

Bachelor's degree in related area

Job description

Payroll Title: ORGANIZATIONAL CNSLT 4

Department: DECISION SUPPORT

Hiring Pay Scale: $120,000 - $166,000 / Year

Worksite: Greenwich Drive

Appointment Type: Career

Appointment Percent: 100%

Union: Uncovered

Total Openings: 1

Work Schedule: Days, 8 hour shifts, Monday-Friday

#141283 Project Coordinator - Hybrid

Filing Deadline: Fri 10/9/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This position has the option of working a hybrid (strongly preferred) Greenwich Drive, San Diego, CA or remote schedule.

DESCRIPTION

Serve as the Scheduling Project Coordinator in the Timekeeping & Scheduling Replacement (TSR) Project. Identify and implement process improvements to prepare Patient Flow Capacity Management and Inpatient units for transition to UKG Pro Workforce Management. Liaison between the Inpatient units and TSR project team. Collaborate closely with Project Manager and Organizational Change Management (OCM) Lead to elevate nursing issues, engage project partners, drive cleanup efforts, etc.

MINIMUM QUALIFICATIONS

• Nine (9) years of related experience, education/training, OR a Bachelors degree in a related area plus five (5) years of related experience/training. Related experience: Project management, system implementations, business process transformation, etc.

• Advanced knowledge of the organizational development and effectiveness field, theories, models to assess, design and implement customized, strategic organization interventions.

• Demonstrates strong analytical, problem-solving, project planning and implementation skills.

• Highly skilled in facilitation, consulting and relationship building.

• Applies strong verbal, written communication and presentation skills.

• Possesses strong consulting, relationship building, and strategic thinking skills.

• Demonstrates skill consulting to managers and groups at all levels.

• Ability to coach, facilitate and influence people at all levels.

• Demonstrates ability to learn quickly, reason, synthesize and generalize based on information obtained; sound judgment; ability to draw unbiased conclusions.

• Ability to focus on priorities, strategies, and vision.

• Knowledge of the consulting process to effectively lead engagements from inception to conclusion.

• Ability to persuade through both logic and appeal to positive motivations.

PREFERRED QUALIFICATIONS

• Experience in healthcare, education or large, complex organizations.

• Experience supporting enterprise systems, preferably workforce management systems such as UKG Pro Workforce Management.

• Experience leading cross functional initiatives and system governance.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $111,300 - $211,100 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $53.30 - $101.10

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy

• UC Anti-Discrimination Policy

• Abusive Conduct in the Workplace