Project Coordinator for Restoration/Mitigation

White Oaks Aligned, LLC; Upper Marlboro (MD); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company in the construction sector is seeking a Project Coordinator for Restoration/Mitigation. This role focuses on organizing project documentation, liaising with stakeholders, and ensuring compliance with construction processes. Ideal candidates will have administrative experience within the construction field and strong communication skills. This position offers a flexible work environment with opportunities for professional growth.

Benefits

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Qualifications

• At least 1 year of administrative experience is preferred.
• Knowledge of construction processes, codes, and regulations required.
• Experience in project scheduling and rehab project lifecycle is beneficial.

Responsibilities

• Organize project documentation including contracts and permits.
• Track project expenses and collaborate on invoices.
• Maintain project schedules and prepare progress reports.

Skills

Communication

Attention to Detail

Administrative Skills

Education

Associate's or Bachelor's degree

Tools

MS Office

Project Management Software

Job description

Project Coordinator for Restoration/Mitigation

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Job Summary

The Construction Project Coordinator plays a pivotal role in ensuring the smooth execution of construction projects by assisting in planning, coordination, and execution. They work closely with project managers, contractors, subcontractors, and other stakeholders to ensure projects are completed on time, within budget, and according to specifications. Responsibilities include supporting project management from initiation to closing, monitoring compliance with schedule, budget, quality, safety, and client contracts, and assisting with work orders, change orders, materials, and transactions, including project invoicing.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Responsibilities

• Receive, approve, and prepare projects, including entering work orders, change orders, and materials into the project management system.
• Maintain and organize project documentation such as contracts, permits, and drawings.
• Prepare and update project reports, progress tracking, and cost analysis.
• Act as liaison between project stakeholders, including clients, contractors, and team members.
• Schedule and facilitate project meetings.
• Communicate project updates, changes, and issues.
• Monitor construction activities for compliance with plans and specifications.
• Assist in resolving construction-related problems.
• Track project expenses and collaborate with finance on invoices and payments.
• Identify potential delays and propose solutions.
• Assist in obtaining permits and procurement of materials.
• Develop and maintain project schedules.

Required Qualifications and Skills

• An associate’s or bachelor’s degree is preferred but not required.
• At least 1 year of administrative experience, preferably in a construction office.
• Experience in project scheduling and rehab project lifecycle.
• Knowledge of construction processes, codes, and regulations.
• Familiarity with construction documentation and contracts.
• Strong administrative skills with high attention to detail.
• Good communication skills, both oral and written.
• Proficient in MS Office and project management software.

Physical Demands

• Ability to communicate effectively with clients and team members.
• Regular use of phone and email.
• Sitting for prolonged periods and working on a computer.
• Normal hearing and vision.
• Manual dexterity for office equipment.
• Good organizational and analytical abilities.

Work Environment

Primarily indoors in an office setting, with potential offsite work and travel. This is a remote position.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other
• Industry: Construction

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