Project Coordinator-Fire

YDU JC Air Cond & Ref Inc.- Dubai; United States; On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Vacation and holidays

Benefits package starting day one

Training opportunities

Collaborative team environment

Zero Harm safety policy

Job summary

Johnson Controls in the United States seeks a detail-oriented administrative support professional to assist Construction and Project Managers with coordination, documentation, and procurement for fire alarm, suppression, and sprinkler projects.

The role involves processing orders, tracking projects, communicating with customers, and ensuring engineering meets client expectations. A strong multi-tasker with excellent communication skills will thrive in this fast-paced environment.

Qualifications

• Proficient in Microsoft Windows, Word, Excel and PowerPoint.
• Knowledge of ACE, OASys and Job Cost Systems.
• Valid driver's license with a good driving record.
• High School diploma or equivalent.
• Ability to multi-task with strong deadlines.
• Excellent verbal and written communication skills.
• Organized, detail-oriented and self-motivated.
• Pass a pre-employment background check and drug screen.

Responsibilities

• Assist Construction and Project Managers with coordination and documentation.
• Order equipment and maintain project materials for install base projects.
• Monitor status of small projects (fire alarm, suppression, sprinkler).
• Communicate with customers and sales reps about material and labor needs.
• Ensure engineering requirements meet customer expectations.
• Coordinate with supervisor on labor requirements.
• Process changes, release equipment, file insurance and warranty docs.
• Support dispute resolution with AR or disputes team.
• Coordinate delivery of equipment to job sites and close-out documents.
• Create purchase orders for subcontractors and verify project schedules.
• Attend progress meetings and track RFIs and changes.

Skills

Microsoft Windows

Word

Excel

PowerPoint

ACE

OASys

Job Cost Systems

Education

High School diploma or equivalent

Associates Degree preferred

Tools

ACE

OASys

Job Cost Systems

Job description

About Us

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What we offer

• Competitive salary
• Paid vacation/holidays/sick time - 15 days of vacation first year
• Comprehensive benefits package including 401K, medical, dental, and vision care - Available day one
• Extensive product and on the job/cross training opportunities
• With outstanding resources
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy
• Check us out: https://youtu.be/pdZMNrDJviY

What you will do

• Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.
• How you will do it Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI Monitor status of small projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sale reps as to when material and/or labor is required.
• Ensure that required engineering is performed to meet customer expectations.
• Coordinate with TIS supervisor and/or construction manager customer’s labor requirements.
• Order equipment, ensure that customer receives material when needed.
• Report to department managers project status.
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/ contract disputes as needed.
• Coordinate delivery of equipment to the job site
• Coordinate delivery of close-out documents
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work in progress meetings.
• Tracking of project RFI’s, change orders and other pertinent documentation.
• Coordination/ Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/ Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.
• Contact customers when identified as necessary as part of DMS or for very simple reasons.

What we look for

• Required Proficient in Microsoft Windows, Word, EXCEL, Power Point
• Knowledge of ACE, OASys, Job Cost Systems
• Valid driver's license with a good driving record
• High School diploma or equivalent
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines.
• Excellent verbal and written communication skills
• Must be organized, detail oriented and self-motivating.
• Must Pass a pre-employment background check and drug screen
• Positive Attitude a must
• Punctual and Accountable
• Experience dealing with customers
• Preferred Associates Degree preferred
• 3 to 5 years of related experience
• Experience in a high-volume, customer service–oriented position
• Electrical/ Construction industry experience is helpful

HIRING HOURLY RANGE: $26-39. (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.)

This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law.

To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law.

If you are an individual with a disability and you require an accommodation during the application process, please visit here.

Johnson Controls: Enhancing the Intelligence of Buildings Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.