Project Coordinator (Entry Level)

Nisga'a CIOPS; Orlando (FL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company matching

Paid time off

Professional development opportunities

Job summary

Nisga'a CIOPS is seeking an Entry Level Project Coordinator in Orlando, Florida. The role involves extensive office management tasks, including preparing documents, coordinating travel, and managing office supplies. Applicants should possess at least a high school diploma and 0-2 years of relevant experience. Proficiency in Microsoft Office is essential, and a Secret Clearance is required. A comprehensive benefits package, including medical, dental, and a 401(k) plan, is offered.

Qualifications

• 0-2 years of administrative, office support, or coordination experience.
• Require Secret Clearance.
• Strong organizational and time management skills.

Responsibilities

• Coordinate and submit visit requests and clearance requests.
• Assist with mail handling services and courier shipments.
• Support preparation and processing of routine awards.
• Track supply requirements and monitor on-hand supplies.

Skills

Organizational skills

Time management skills

Microsoft Office proficiency

Written communication skills

Verbal communication skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid. Dedicated to serving those who defend the US and warfighters, Nisga’a MOSTT offers Military Operations support and Specialized Tactical Training (MOSTT). Nisga’a MOSTT’s services include aviation and military training, cybersecurity, intelligence gathering and analysis, and simulation and exercise support, as well as aviation flight logistics support and unmanned aerial vehicle support.

The Project Coordinator (Entry Level) shall support office management and clerical services in support of MST PMO to include preparation, receipt, coordination, staffing and distribution of correspondence, rosters, materials and briefings, receipt of visitors and phone calls, administration of hardcopy files and electronic records, coordination of travel arrangements, preparation and submission of travel orders and travel vouchers to appropriate approval level via the Defense Travel System (DTS), appointment scheduling and calendar maintenance, action tracking, planning, coordinating, and executing movement of one office to another, general office management duties, and timecard administration for all civilians.

Responsibilities

Essential Job Functions:

• The Contractor shall coordinate and submit visit requests and specific clearance requests for visitors to MST PMO and all MST PMO’s locations and facilities. Support MST PMO personnel in obtaining official U.S. passports, Visas, and other documentation as needed for Outside United States travel.
• The Contractor shall assist with mail handling services to include arrangement and tracking of courier shipments, sorting and distribution of internal mail and other items of distribution.
• The Contractor shall resolve daily issues relating to the creation of DTS travel authorizations (orders), vouchers and local travel vouchers.
• The Contractor shall support preparation and processing of routine awards, such as on the-Spot and Special Act, as well as developing and maintaining an awards action log.
• The Contractor shall support the preparation of numerous briefings and presentations for MST PMO. This involves reviewing submissions, critiquing, many versions, detecting errors, and corrections as needed.
• The Contractor shall support the preparation of the MST PMO quarterly Town Hall Presentation, and other conferences as needed.
• The Contractor shall track facility work requests and provide support to customers such as assistance with initiation of work requests and determination of work request status. Respond to reports of issues and other problems involving cubicle occupancy with property managers to determine the status and ensure problem resolution.
• The Contractor shall perform all aspects of Hurricane Readiness and Preparation to include representation of MST PMO at coordination meetings, distribution of guidance, coordination and preparation of phone notification rosters and distribution of plastic coverings for computers.
• The Contractor shall track supply requirements on a monthly basis.
• The Contractor shall perform supply support services to include monitoring on hand supplies, consolidating MST PMO supply orders, researching vendors and cost, verifying receipt of supplies against orders and distribution of supplies on a monthly basis.
• The Contractor shall monitor toner requirements and toner purchases for MST PMO wide desk-side printers on a quarterly basis.
• The Contractor shall contact the Help Desk to resolve printer issues for MST PMO.
• The Contractor shall assist with the in-processing of new personnel. This includes but is not limited to processing CRS requests, coordinating sponsorship, coordinating security requirements, and scheduling initial IT support.
• The Contractor shall track mandatory training requirements for all employees and ensure timely notification of all training update/renewal requirements.

Qualifications

Necessary Skills and Knowledge:

• Strong organizational and time management skills
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills

Minimum Qualifications:

• High school diploma or equivalent
• 0-2 years of administrative, office support, or coordination experience
• Require Secret Clearance

Preferred Qualifications:

• Associate’s or Bachelor’s degree preferred.

Pay And Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax‑deferred savings options, supplementary benefits, paid time off, and professional development opportunities.