Project Coordinator, Engineering Services

Actalent; United States; Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Annual bonus

4 weeks PTO

6 holidays

401(k) with match

Profit sharing

Job summary

Actalent Services, LLC. seeks a Project Coordinator to support engineering delivery leadership and Fort Worth operations. The role focuses on project setup, PO configuration, documentation, and weekly health reporting across aerospace and defense clients.

You will facilitate reporting, billing data, and ITAR/security compliance, with an onsite presence five days a week. The ideal candidate will have 5+ years in project coordination, strong MS Excel skills, and experience handling contracts,

Qualifications

• Bachelor’s degree preferred in management, accounting, finance, or business-related concentration.
• Minimum 5 years of professional experience; 3 years in program or project management or project coordination.
• Strong proficiency with PC applications and MS Office; advanced MS Excel required.
• Experience with contracts, service agreements, project resource tracking, budget development, or project administration.
• Prior exposure to engineering or regulated industries is a plus.

Responsibilities

• Support Delivery Leadership with internal project setup, tracking and reporting.
• Review contracts for data consistency and accurate project setup.
• Create and monitor PO Burn, tracking, and report generation.
• Maintain progress against POs and SOWs; schedule health meetings.
• Provide data updates and action item lists; ensure deadlines are met.
• Assist with change management tasks and notifications ahead of invoicing dates.
• Serve as point of contact for facility or infrastructure matters.
• Manage new employee setup, office tours, badge access, and visitor experiences.
• Maintain office supply inventory and coordinate orders.
• Coordinate office events and leadership visits.
• Ensure compliance with security protocols including CUI Access.

Skills

Communication skills

Advanced MS Excel

Organizational skills

Time management

Attention to detail

Problem solving

MS Office

Contract review / interpretation

Education

Bachelor’s degree in business-related field

Tools

PO tracking tools

Job description

Actalent Services, LLC. is hiring a Project Coordinator for a permanent, internal role supporting Actalent Services' engineering delivery leadership and the daily

office operations in our Fort Worth, TX Delivery Center. The Project Coordinator’s core duties include supporting project setup and purchase-order configuration, maintenance of project documentation and weekly project health reporting for multiple clients within our Aerospace & Defense project portfolio. The Project Coordinator provides relevant information to support reporting, billing, invoicing, and financial data analysis. The Project Coordinator will also be responsible for day-to-day office operations in support of Actalent’s delivery center manager.

Success in this role requires strong communication and organization, advanced ability with MS Excel and an onsite presence (Mon-Fri) at Actalent’s Fort Worth engineering delivery center.

Responsibilities and Duties

• Support Actalent Services’ Delivery Leadership including multiple Project and Program Managers in internal project set up, tracking and reporting.
• Review contracts to ensure that the project data is consistent, and the project set up is accurate.
• Create and maintain PO Burn monitoring, tracking, and report generation.
• Maintain and document progress against PO’s and SOW’s.
• Schedule and host Project Health meetings with project teams to discuss program health or risk assessments.
• Provide data updates and determine action item lists and ensure project team adherence to deadlines and follow-up through completion.
• Assist with project updates and change management tasks by submitting project change requests and other administrative tasks. Ensure that all notifications of change are submitted and processed by identified deadlines (i.e. ahead of invoicing dates). Revalidate as needed.
• Serve as point-of-contact to building management for any facility or infrastructure matters or announcements.
• Responsible for new employee and office visitor experience, including new employee desk-setup, office tour/intros, and managing and administering badge access.
• Maintain office supply inventory and order supplies, equipment and promotional items as needed.
• Coordinate office events including employee goodwill celebrations, catered lunches, and executive leadership visits.
• Ensure compliance to company and office-specific security protocol, including CUI Access Requirements.
• Other duties as assigned by leadership.

Minimum Abilities and Skills

• Bachelor’s Degree in management, accounting, finance or business-related concentration preferred.
• Minimum 5 years of overall professional experience.
• Minimum 3 years of professional experience involving program or project management, project coordination or project support, with exposure to contract interpretation, service agreements, project resource tracking, budget development, and/or project administration required.
• Highly proficient in PC applications and MS Office suite of tools a must.
• Advanced skills with MS Excel are required.
• Prior professional exposure to engineering and/or technical services within aerospace or other highly-regulated industries desired.
• Ability to prioritize responsibilities and multi-task multiple assignments in fast-pace environment.
• Ability to review and distribute information analytically, organize data efficiently and demonstrate effective time management skills essential for success in role.
• Excellent written and verbal communication skills.
• Strong attention to detail with ability to analyze and interpret large data sets; strong interpersonal and problem-solving skills required.
• Must be a U.S. person to access ITAR‑controlled space and/or work information.

Compensation and Benefits

• $60,000-$65,000 starting base salary; $5,000 annual bonus potential; 4 weeks paid time-off; 6 paid holidays; employee profit-sharing program; Full M/D/V Benefits; 401(k) with company match. #fte26 [REFCR2023]

Job Type & Location

This is a Permanent position based out of Fort Worth, TX.

Pay and Benefits

The pay range for this position is $60000.00 - $65000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Allegis Full-Time Employee (FTE) Benefits; Standard Employee Profit-Sharing; 20 Days Paid Time-Off (PTO); 6 Paid Holidays.

Workplace Type

This is a hybrid position in Fort Worth,TX.

Application Deadline

This position is anticipated to close on Oct 6, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.