Project Coordinator - Construction Management

Turner & Townsend; San Francisco (CA); On-site; USD 115,000 - 125,000; Full time

Job summary

Turner & Townsend in the San Francisco area is seeking a motivated Project Coordinator to provide support to our office leadership and help drive efficient operations in a fast-paced environment.

The role requires strong organizational skills, excellent communication, and the ability to manage meetings, onboarding, document control, and financial admin like invoicing and purchase orders. On-site presence is expected in a growing office with competitive salary.

Qualifications

• Excellent written and verbal communication skills.
• Experience in business administrative settings with senior management.
• Minimum 5 years of experience in an administrative support role.
• Three years supporting a team of professionals.
• Bachelor’s Degree or equivalent preferred.
• Proficient with Microsoft Office and Google Workspace.
• Construction experience is advantageous.
• Ability to multi-task and work independently.

Responsibilities

• Support with meetings (book boardroom rooms, prepare and distribute documents, action items).
• Take minutes/action items in meetings.
• Follow up with Management/Team on developing Agendas and distributing/preparing documents.
• Raising invoices monthly and purchase orders as needed.
• Processing contracts internally and externally with client.
• Manage onboarding of new employees in T&T and client system.
• Manage training of new employees in internal T&T systems
• Supporting with document control – Quality Assurance & Quality Control.
• Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Manage forecast and cash flow submissions monthly
• Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
• Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.
• Sox control responsivities may be part of this role, which are to be adhered to where applicable.

Skills

Communication skills

Meeting coordination

Administrative support

Multi-tasking

Independent worker

Proactive

Education

Bachelor’s Degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success.

Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.

Job Description

Turner & Townsend are hiring a motivated and personable Project Coordinator to provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide.

The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.

Responsibilities

• Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
• Take minutes/action items in meetings.
• Follow up with Management/Team on developing Agendas and distributing/preparing documents.
• Raising invoices monthly and purchase orders as needed.
• Processing contracts internally and externally with client.
• Manage onboarding of new employees in T&T and client system.
• Manage training of new employees in internal T&T systems
• Supporting with document control – Quality Assurance & Quality Control.
• Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Manage forecast and cash flow submissions monthly
• Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
• Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.
• Sox control responsivities may be part of this role, which are to be adhered to where applicable.

Qualifications

• Excellent written and verbal communication skills.
• Experience in business administrative settings and meetings with Senior Management present. Well-mannered and professional and Team Player.
• Minimum 5 years of experience in an administrative support role.
• A minimum of three years of experience in a related position supporting team of professionals is required.
• Accounting background is a plus.
• Proficient with Microsoft Office and Google Workspace software.
• Construction experience is advantageous.
• Bachelor’s Degree or equivalent experience is preferred.
• Excellent organizational skills and attention to detail.
• Proactive behavior, showing initiative and being action oriented.
• Ability to multi-task, prioritize and work efficiently.
• Ability to work independently, self-starter, energetic.
• Ability to perform at high levels in a fast paced, ever-changing work environment. Must be able to shift gears easily and feel comfortable wearing multiple hats.

Additional Information

The salary range for this full-time role is $115K-$125K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

On-site presence and requirements may change depending on our client's needs.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/.

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.