Project Coordinator / Communications Consultant

Pivotal Consulting; Seattle (WA); Hybrid; USD 128,943,360 - 143,270,400; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k

W2 employment

Job summary

Pivotal Consulting in Seattle, WA is seeking a Project Coordinator / Communications Consultant to support coordination, communications, and project management for complex, multi-stakeholder initiatives with regional impacts. You will organize meetings, prepare materials, assist planning efforts, and translate technical information into clear messages for diverse audiences.

The ideal candidate has a bachelor's degree or equivalent, at least five years of related experience, strong communication

Qualifications

• Bachelor’s degree or equivalent experience.
• At least five years of related experience.
• Experience with strategic planning, meeting coordination, and stakeholder engagement.
• Experience translating technical or operational information into clear talking points.
• Strong communication, organization, and project management skills.

Responsibilities

• Provide project management, administrative, and coordination support for assigned work.
• Track tasks, timelines, deliverables, and meeting actions.
• Prepare monthly progress updates and supporting documentation.
• Support planning and facilitation of recurring workgroup meetings.
• Develop agendas, presentations, graphics, and follow-up notes.
• Coordinate logistics, presenter outreach, scheduling, and participant communications.
• Maintain shared workspaces, inboxes, and document repositories.
• Assist in developing workplans, briefing materials, reports, and coordination documents.
• Support process improvements and other coordination needs assigned.
• Deliverables: meeting agendas and notes, presentations and materials, workplans and reports, briefing papers, shared file management and coordination tools, monthly status updates and invoices.

Skills

Bachelor's degree

5+ years exp

Strategic planning

Meeting coordination

Stakeholder engagement

Talking points

Communication

Project management

Education

Bachelor's degree or equivalent experience

Job description

Seattle, WA (Hourly W2; Hybrid)

Applicants must live in Washington state and be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. The employer may not have resources available to support STEM OPT training requirements. No C2C - Pivotal does not accept unsolicited applications or resumes from third-party recruiters/agencies.

Why Clients Choose Pivotal Consulting

We are a technology management consulting firm helping Fortune 500 companies improve their performance – we specialize in making People, Process, and Technology work together! Our clients count on us to deliver excellence and seek our guidance on business and technology strategy, technology modernization, and cloud transformation initiatives. Simply put; by listening to our clients closely and focusing on delivering quality, we bring them peace of mind. After guiding and helping numerous clients from global enterprises to mid-market firms to non-profit organizations, we are now experiencing breakthrough growth!

What We Are Looking For

Pivotal Consulting is seeking a Project Coordinator / Communications Consultant to support coordination, communications, and project management activities for complex, multi-stakeholder initiatives with regional operational impacts. The role will help organize meetings, prepare materials, support planning efforts, and maintain clear communication among internal teams and external partners. The consultant will also assist with developing concise messaging from technical information for a variety of audiences.

What You Will Do

• Provide project management, administrative, and coordination support for assigned work.
• Track tasks, timelines, deliverables, and meeting actions.
• Prepare monthly progress updates and supporting documentation.
• Support planning and facilitation of recurring workgroup meetings.
• Develop agendas, presentations, graphics, and follow-up notes.
• Coordinate logistics, presenter outreach, scheduling, and participant communications.
• Maintain shared workspaces, inboxes, and document repositories.
• Assist in developing workplans, briefing materials, reports, and coordination documents.
• Support process improvements and other coordination needs assigned.
• The consultant may support multiple workgroups focused on:
• Executive or leadership coordination.
• Senior-level operational alignment.
• Planning and performance.
• Communications and public information.
• Transportation demand management or similar coordination efforts.
• Deliverables:
• Meeting agendas and notes.
• Presentations and supporting materials.
• Workplans and reports.
• Briefing papers.
• Shared file management and coordination tools.
• Monthly status updates and invoices, where applicable.

What Makes You a Good Fit

• Bachelor’s degree or equivalent experience.
• At least five years of related experience.
• Experience with strategic planning, meeting coordination, and stakeholder engagement.
• Experience translating technical or operational information into clear talking points.
• Strong communication, organization, and project management skills.

Why Our Employees Love Working At Pivotal

We believe our strength comes from our differences, and as a Certified Minority-Owned Business (MBE) and a majority women-led firm, we are committed to fostering and promoting a culture of diversity and inclusion. We believe our team and our community are our greatest assets and we strive to promote both daily.

From providing our employees with the time to pursue company-sponsored certifications, to supporting and partnering with multiple non-profit organizations brought forth by our employees (such as Food Lifeline, United Way, and the Seattle Humane Society), we are proud to support both our fellow Pivotalites and the causes close to their hearts.

As we grow, we are anchored and driven by our Four Core Values:

• Be Engaged – We are present, committed, and accountable to our clients and to each other.
• Consistently Deliver – We are dedicated and reliable by consistently delivering excellence.
• Always Better – We continuously evolve, inspired to drive beyond the everyday norm.
• Do Happy – Be passionate and bring fun and creativity into everything you do.

Compensation, Diversity And Benefit Information

The pay range for this position in Washington is $45-$50/hr. W2 plus benefits; however, base pay offered may vary depending on job-related knowledge, skills, candidate location, and experience.

Pivotal Consulting is committed to creating and supporting a diverse and inclusive team and serving all communities. All qualified applicants will be considered for employment regardless of race, gender, gender identity or expression, sexual orientation, religion, national origin, disability, age, or veteran status.

• Pivotal Consulting offers a comprehensive benefit package, including medical, dental and vision insurance, and 401k.