Project Coordinator (ClickUp) | ZR_1398_JOB
PeoplePartners
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Benefits offered by this job
Job summary
PeoplePartners is seeking an experienced Project Coordinator (ClickUp) to support an Australian client in the education and training sector. You will bring structure to education and product development projects, keep tasks and timelines aligned, and maintain ClickUp as a true source of truth.
Collaborating with the Head of Education, you’ll improve workflows and document complex processes clearly. You’ll identify risks, improve team efficiency, and help projects progress on plan.
Qualifications
- 5+ years of experience in project coordination, administration, or related role.
- Hands-on experience with ClickUp or similar PM platforms (Asana, Monday.com, Trello).
- Experience managing workflows, dependencies, milestones, and timelines.
- Strong documentation, formatting, editing, and technical writing skills.
- Experience developing and maintaining SOPs and process documentation.
- Practical experience using AI tools to support workflows.
Responsibilities
- Coordinate daily project activities, milestones, deliverables, and deadlines.
- Manage ClickUp tasks, dependencies, workflows, and project timelines.
- Monitor project progress and maintain accurate status updates.
- Identify project risks, bottlenecks, and workload constraints.
- Create, update, and maintain SOPs and process documentation.
- Coordinate project development stages, validation schedules, and stakeholder communications.
- Support ticket management and monitor KPIs and SLAs.
- Provide project updates and reports to the Head of Education.
- Recommend improvements to project workflows and processes.
- Support team members in using ClickUp and PM workflows.
Skills
Tools
Job description
- At PeoplePartners , great people make great things happen!
- We're a Great Place to Work® Certified company where people come first, ideas are valued, and careers have room to grow. We connect talented professionals with exciting international opportunities, giving you the chance to work with global clients, develop new skills, and make a meaningful impact.
- Our culture is built on collaboration, continuous learning, and celebrating wins together. Here, you're not just filling a position — you're building a career with a team that's invested in your success.
- Ready to grow your career while working with an amazing Australian client? Your next opportunity starts here!
- Got a talent for turning moving parts into smooth operations? We have a project with your name on it!
- We're looking for an experienced Project Coordinator (ClickUp) to support one of our Australian clients in the education and training sector .
- In this role, you'll bring structure to education and product development projects, keeping tasks, timelines, and stakeholders aligned. Working closely with the Head of Education , you'll help maintain ClickUp as a reliable source of truth, improve project workflows, and transform complex processes into clear, practical documentation.
- You'll play an important role in identifying potential roadblocks, improving team efficiency, and ensuring projects progress according to plan.
- If staying organized, solving problems, and making workflows run better are your strengths, this is your opportunity to put them to work!
Coordinate daily project activities, milestones, deliverables, and deadlines.
Manage ClickUp tasks, dependencies, workflows, and project timelines.
Monitor project progress and maintain accurate status updates.
Identify project risks, bottlenecks, and workload constraints.
Create, update, and maintain Standard Operating Procedures (SOPs) and process documentation.
Coordinate project development stages, validation schedules, and stakeholder communications.
Support ticket management and monitor performance against agreed KPIs and SLAs.
Provide project updates and reports to the Head of Education.
Recommend improvements to project workflows and operational processes.
Support team members in using ClickUp and established project management workflows.
Required Qualifications:
5+ years of experience in project coordination, project administration, or a related role.
Hands-on experience with ClickUp or similar project management platforms , including Asana, Monday.com, or Trello.
Experience managing project workflows, task dependencies, milestones, and timelines.
Strong documentation, formatting, editing, and technical writing skills.
Experience developing and maintaining Standard Operating Procedures (SOPs) and process documentation.
Practical experience using AI tools to support project workflows and improve efficiency.
Strong organizational, time management, and attention-to-detail skills.
Excellent written and verbal communication skills.
Ability to coordinate multiple priorities and communicate effectively with stakeholders.
Strong problem-solving skills with the ability to identify risks and escal ... .
Ability to work independently, take ownership of tasks, and meet deadlines.
Experience in Vocational Education and Training (VET) .
Experience working with Registered Training Organizations (RTOs) .
Background in education projects, training programs, or education product development.
Because your next career move should offer more than just another job! At PeoplePartners, you'll find opportunities to grow professionally, collaborate internationally, and enjoy a workplace that genuinely values its people.Here's what makes joining our team worth getting excited about:
Great Place to Work® Certified Culture: Be part of a people-first organisation that values respect, collaboration, and employee wellbeing.
100% Work-from-Home Setup: Enjoy the flexibility and convenience of working remotely.
Global Career Exposure: Work directly with an Australian client and gain valuable international experience.
Career Growth Opportunities: Build your professional expertise while taking on meaningful responsibilities.
Continuous Learning and Development: Strengthen your skills through hands-on experience, knowledge sharing, and professional development opportunities.
Supportive Team Environment: Collaborate with colleagues who value open communication, accountability, and teamwork.
Employee Engagement Activities: Stay connected through team initiatives, engagement programs, and opportunities to celebrate achievements.
Meaningful Work: Help improve systems, support project delivery, and contribute to better outcomes for an education-focused organization.
Employment Type: Full Time
Work Setup:Fully Remote
Work Schedule: Monday to Friday
Working Hours:Day Shift AEST
- Permanent Work-from-home setup.
- Day Shift Schedule.
- Company-provided equipment.
- Secondary Wi-Fi Modem.
- 21 Leave Credits Annually - Leave benefits begin on Day 1.
- 100% conversion of UNUSED leave credits.
- HMO on Day 1.
- 13th Month Pay.
- Monthly Gift Voucher.
- A Life Beyond the Screen #WorkLifeBalance.
- Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.
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