Project Coordinator at BMWC CONSTRUCTORS Indianapolis, IN

BMWC CONSTRUCTORS; Indianapolis (IN); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Paid Volunteer Time Off

401K/Profit Sharing with company match

Medical, Dental, and Vision Insurance

Life, AD&D and Disability benefits

Pet Insurance

Tuition Assistance

Job summary

BMWC CONSTRUCTORS in Indianapolis, IN is seeking a Project Coordinator to join our team. You will provide administrative support, manage payroll-related tasks for field staff, coordinate site meetings, and maintain documentation to keep projects running smoothly.

The role emphasizes strong organizational skills, multi-site collaboration, and proficiency in Excel and MS Office while supporting project personnel and vendors.

Qualifications

• Proven work experience as a Project Coordinator, Administrator, or similar role.
• Minimum of 2 years' professional experience in general clerical and administrative support roles.
• Professional experience with multi-site employees and remote workforces.
• Associate's degree in accounting or business administration preferred.
• Advanced Excel skills and proficiency with Microsoft Office products; technical aptitude to learn internal systems.
• Strong service orientation and highly organized; detail oriented.
• Effective time management, and ability to handle multiple tasks and duties simultaneously.
• Independently motivated, with the ability to take on tasks and duties without immediate supervision and effective in a team setting.
• Strong communication skills and an effective problem solver.
• Previous work experience in the construction industry a plus.
• Competitive Pay with Bonus
• PTO and Paid Holidays
• Paid Volunteer Time Off
• 401K/Profit Sharing with company match
• Medical, Dental, and Vision Insurance
• Life, AD&D and Disability benefits
• Pet Insurance
• Tuition Assistance

Responsibilities

• Maintain payroll file for each field employee.
• Key payroll for each field employee as well as entering all changes and additions to the employee's records.
• Enter timesheets for craft employees.
• Work order job number assessment.
• Set up new work orders with cost codes/job numbers.
• Purchase Orders Entry.
• Communicate FSS updates.
• Handle and maintain field files and turnover packages.
• Manage group calendar and meeting minutes.
• Vehicle and tool inventory.
• Purchasing support for IT&M foreman.
• Permit coordination / Impairment Plan Distribution.
• Testing documentation management.
• Provides administrative and operational support to assigned project personnel.
• Responsible for performing daily office tasks such as scanning, indexing, filing, recording, maintaining records, copying, posting and other similar duties.
• Orders supplies, materials, and maintains office areas.
• Coordinates, plans, and manages site related meetings and events.
• Prepares site meeting agenda and take meeting notes as requested.
• Assists with onboarding as needed and onsite badging requirements.
• Assists with projects upon request; a certain degree of flexibility and creativity is required.
• Responsible for accurate and timely data entry and records management in designated system.
• Input safety data and training records as requested.
• Timely updates of reports and assigned logs.
• Ensure data retention and information systems are updated and maintained appropriately within defined protocols and standards.
• May handle confidential and/or sensitive data and information.
• Provides service to project personnel including Project Managers, Project Engineers, Safety and Quality personnel, as well as craft supervision.
• Embraces technological innovations and continuously seeks to improve processes and best practices
• Professionally represents BMWC to employees, customers, and third parties

Skills

Advanced Excel

Microsoft Office

Communication skills

Time management

Multi-site experience

Team player

Problem solving

Detail oriented

Education

Associate's degree in accounting or business administration

Job description

Project Coordinator - BMWC CONSTRUCTORS, Indianapolis, IN

Project Coordinator

Driven by Vision | Industrial-Strength Construction | Powered by Passion

Overview

Are you looking to work for a successful, stable, and growing company that rewards employees with annual bonuses and exceptional benefits? BMWC is an industrial construction company seeking an experienced Project Coordinator to join the team. This position allows you to play a key role in streamlining our company's workflow as the link between various departments, employees, and vendors

You will be responsible for providing administrative support and operational services to project personnel. This position regularly interacts with company leaders, field staff, and third-party partners.

Responsibilities

As a Project Coordinator, you will:

• Maintain payroll file for each field employee
• Key payroll for each field employee as well as entering all changes and additions to the employee's records
• Enter timesheets for craft employees
• Work order job number assessment
• Set up new work orders with cost codes/job numbers
• Purchase Orders Entry
• Communicate FSS updates
• Handle and maintain field files and turnover packages
• Manage group calendar and meeting minutes
• Vehicle and tool inventory
• Purchasing support for IT&M foreman
• Permit coordination / Impairment Plan Distribution
• Testing documentation management
• Provides administrative and operational support to assigned project personnel
• Responsible for performing daily office tasks such as scanning, indexing, filing, recording, maintaining records, copying, posting and other similar duties
• Orders supplies, materials, and maintains office areas
• Coordinates, plans, and manages site related meetings and events
• Prepares site meeting agenda and take meeting notes as requested
• Assists with onboarding as needed and onsite badging requirements
• Assists with projects upon request; a certain degree of flexibility and creativity is required
• Responsible for accurate and timely data entry and records management in designated system
• Input safety data and training records as requested
• Timely updates of reports and assigned logs
• Ensure data retention and information systems are updated and maintained appropriately within defined protocols and standards
• May handle confidential and/or sensitive data and information
• Provides service to project personnel including Project Managers, Project Engineers, Safety and Quality personnel, as well as craft supervision
• Embraces technological innovations and continuously seeks to improve processes and best practices
• Professionally represents BMWC to employees, customers, and third parties

Requirements and Qualifications

• Proven work experience as a Project Coordinator, Administrator, or similar role
• Minimum of 2 years' professional experience in general clerical and administrative support roles
• Professional experience with multi-site employees and remote workforces
• Associate's degree in accounting or business administration preferred
• Advanced Excel skills and proficiency with Microsoft Office products; technical aptitude to learn internal systems
• Strong service orientation and highly organized; detail oriented
• Effective time management, and ability to handle multiple tasks and duties simultaneously
• Independently motivated, with the ability to take on tasks and duties without immediate supervision and effective in a team setting
• Strong communication skills and an effective problem solver
• Previous work experience in the construction industry a plus
• Competitive Pay with Bonus
• PTO and Paid Holidays
• Paid Volunteer Time Off
• 401K/Profit Sharing with company match
• Medical, Dental, and Vision Insurance
• Life, AD&D and Disability benefits
• Pet Insurance
• Tuition Assistance

About Us

BMWC tackles the world's toughest and most daunting industrial construction challenges. Our work encompasses an array of industrial sectors, including aerospace, chemical, electric power, food and beverage, oil and gas, pharmaceutical and biotechnology, and semiconductor.