Project Coordinator [AQ-17641]

Aquent; San Diego (CA); On-site; USD 114,616,000 - 128,943,000; Full time

Job summary

Aquent Studios seeks a proactive Marketing Project Coordinator to join a fast-paced team. You will manage schedules, budgets, and communications across multiple campaigns and events, ensuring on-time delivery and brand consistency.

You will build polished decks with AI-assisted tooling, track status, and coordinate with cross-functional stakeholders and external agencies while maintaining documentation and asset libraries.

Qualifications

• 3+ years of experience in marketing, communications, project coordination or agency env.
• Proven project management across multiple marketing projects.
• Ability to track budgets, due dates and status to keep work on time and budget.
• Experience with event and content metrics tracking and reporting.
• Strong budget/finance support, tracking budgets and deadlines, flagging risks.
• Proficiency in presentation design (PowerPoint/Google Slides) with quick revisions.
• Comfort using AI tools to speed up deck/content creation and tracking.
• Interpersonal skills and stakeholder management across cross-functional teams.
• Problem-solving, negotiation of deadlines, conflict management.
• Artistic sensibility; flag questionable materials for review.
• Proficiency with Google Workspace and Slack.

Responsibilities

• Create and monitor project schedules and calendars, meeting deadlines.
• Own day-to-day tracking of marketing projects and event budgets.
• Build and template polished presentation decks with AI tools.
• Track project status and communicate with stakeholders.
• Set up meetings, take notes, and follow up on actions.
• Participate in stakeholder meetings and contribute to discussions.
• Provide general admin support to the marketing team and assets.
• Collaborate with leads to assign projects and manage budgets.
• Serve as primary contact for third-party agencies.
• Support socialization and amplification of content/events.
• Assist in driving team systems and workflow automation.

Skills

Project coordination

Marketing communications

Budget tracking

Stakeholder management

Presentation design

AI tools

Google Workspace

Slack

Tools

PowerPoint

Google Slides

AI tools

Job description

Aquent Studios is partnering with a well-known tech client, a leader in innovation, to find a dynamic individual to join their team. This client is at the forefront of their industry, consistently pushing boundaries and delivering cutting-edge solutions that impact millions globally. Joining their team means contributing to a fast-paced, collaborative environment where your work directly influences high-profile marketing communications and strategic initiatives.

What You'll Do

• Create and monitor comprehensive project schedules and calendars, diligently ensuring all deadlines are met, particularly during high-volume event periods.
• Own the day-to-day tracking of marketing communications project and event budgets, monitoring spend against plan and proactively flagging any potential risks to the team.
• Build, update, and template polished presentation decks for team and leadership use, leveraging AI tools whenever possible to enhance speed and maintain consistency.
• Track and communicate project status effectively across internal and cross-functional stakeholders, ensuring everyone is informed and aligned.
• Set up essential meetings and calls, meticulously taking notes and diligently following up on action items and decisions to keep momentum.
• Organize, attend, and actively participate in stakeholder meetings, contributing to productive discussions.
• Provide crucial general administrative support to the marketing communications team, including managing asset libraries, streamlining workflows, handling file management, and maintaining documentation.
• Collaborate with team leads to assign projects, communicate progress updates, and effectively manage project budgets.
• Serve as the primary point of contact for third-party creative agencies, fostering strong working relationships.
• Support the internal and external socialization and amplification of content and events.
• Support in driving team systems, efficiently intaking and escalating project requests, and contributing to workflow automation and efficiency initiatives.

Must-Have Qualifications

• 3+ years of experience in a related field such as marketing, communications, project coordination, or an agency environment.
• Proven expertise in project management, including managing multiple marketing communications projects and deliverables across a highly matrixed organization.
• Demonstrated ability to track budgets, due dates, and project status, ensuring the creative and content process moves forward on time, on budget, and on brand, especially during peak event seasons.
• Experience with event and content metrics tracking and reporting.
• Strong budget and finance support skills, including tracking project and program budgets and deadlines, monitoring spend against plan, and proactively flagging risks.
• Proficiency in presentation design, with the ability to build, update, and maintain templated presentation decks (PowerPoint/Google Slides) to a high visual standard, and to turn around quick revisions under tight deadlines.
• Comfortable and fluent in using AI tools to speed up deck and content creation, status tracking, and other recurring work.
• Strong interpersonal skills and clear communication abilities, adept at managing stakeholder expectations across busy, cross-functional teams.
• Excellent problem-solving skills, including the ability to negotiate deadlines, manage conflict, and make resource trade-offs in a fast-moving environment.
• Possess an artistic sensibility, understanding creative standards and brand voice, and able to flag questionable materials for review.
• Technical proficiency with Google Workspace and Slack.

Client Description

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world's most recognized brands. We create the work that matters the most to them - work that has a real impact on their business. As an Aquent Studio team member, you'll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!

Other Requirements

Compensation Range: $40-$45/hourly DOE

The range provided is our reasonable estimate of the compensation for this role. The actual amount may be higher or lower, based on factors such as experience, knowledge, skills, abilities and location.