Project Coordinator and Contracts Administrator

Blue Signal; Challis (ID); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Paid travel

Project-based rotation

Job summary

A leading executive search firm is looking for a Project Coordinator and Contracts Administrator in Challis, Idaho. You will be responsible for orchestrating contract workflows and ensuring effective project coordination. Ideal candidates have 5+ years in construction administration, possess relevant degrees, and are fluent in Microsoft tools. This project-based role includes travel across the United States, offering a unique opportunity to influence significant outcomes on cost, schedule, and safety.

Qualifications

• 5+ years in construction coordination or contracts administration.
• Degree or diploma in construction management or related field.
• Familiarity with MSHA and OSHA environments is an advantage.

Responsibilities

• Orchestrate contract workflows from award through closeout.
• Maintain a living set of drawings and specifications.
• Capture decisions and action items from daily coordination.
• Monitor status of NCRs and turnover documentation.
• Consolidate contractor dailies into weekly updates.

Skills

Contract coordination

Communication skills

Document management

Microsoft Office

Construction workflows understanding

Prioritization

Education

Degree in construction management or engineering

Tools

Microsoft SharePoint

Bluebeam

Primavera P6

Aconex

Job description

Project Coordinator and Contracts Administrator

Location: Challis, Idaho (primary project site) with nationwide travel

Work Arrangement: Project based, on site rotation with paid travel

Be the organizing force behind a high impact capital construction program. In this owner’s team role, you will keep contracts, documentation, and field execution aligned so crews can build safely, on schedule, and to spec. You will be embedded with project leadership and field disciplines, turning daily inputs into clean records, clear decisions, and predictable progress.

What you will do

• Orchestrate contract workflows from award through closeout, including submittals tracking, pay applications reviews, and compliance confirmations.
• Maintain a living set of drawings, specifications, and logs so field teams are always working from the current record.
• Capture decisions and action items from daily coordination, progress walkdowns, and schedule syncs, then drive follow through.
• Prepare and route RFIs, field clarifications, and change notices, keeping cost and schedule impacts visible.
• Monitor status of NCRs, punch items, and turnover documentation with QA and discipline leads.
• Consolidate contractor dailies, percent complete, quantities, and productivity into concise weekly progress updates for leadership and the client.
• Serve as the information hub between the Owner, EPCM partners, and contractors, ensuring clean handoffs and timely communications.
• Support systemization and handover by aligning field documentation to commissioning and operations needs.
• Uphold site safety and compliance expectations, escalating risks and ensuring documentation is complete and accurate.

What you bring

• 5 plus years in construction coordination, contracts administration, or project engineering on heavy industrial or mining programs.
• Degree or diploma in construction management, engineering, or related discipline, or equivalent experience.
• Fluency in Microsoft Office and SharePoint, plus working knowledge of Bluebeam, P6, and a common data environment such as Aconex.
• Strong note taking and communication skills, able to turn field inputs into clear, auditable records.
• Proven ability to prioritize and deliver in a fast paced, multidiscipline environment.
• Understanding of field execution workflows from RFIs and submittals through punch, turnover, and closeout.
• Familiarity with MSHA and OSHA environments is an advantage.

Why this role

• Join the owner’s side on complex, visible work, influence outcomes, grow your scope, and see the measurable impact of your coordination on cost, schedule, and safety.
• Project based rotation with paid travel, plus exposure to multiple sites across the United States.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS