Project Coordinator | Administrator

CTL Engineering; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

401K plan

Paid time off

Job summary

CTL Engineering is seeking a Project Coordinator/Administrator to provide onsite administrative support for a multi-year construction project. You will handle clerical duties, billing, and document management to assist field personnel and on-site leadership.

The role requires 5+ years in administration (construction/engineering preferred), strong MS Office skills, and the ability to work independently in a dynamic team environment.

Qualifications

• Minimum 5 years of administration or office services management experience.
• 2–3 years of construction or engineering administration or office services management experience preferred.
• Proficient with Microsoft Word, Excel, Outlook, (PowerPoint).
• Mature, reliable, and self-motivated.

Responsibilities

• Performs administrative duties onsite to support construction/inspection personnel.
• Coordinates procedures and existing admin systems to improve efficiency across the team.
• Interacts with client leaders, contractors, and field personnel to support project goals.
• Supports managers and staff with project communications and organization.
• Manages clerical duties and billing/administration tasks.
• Keeps information organized in Word/Excel for reporting and analysis.
• Schedules meetings and maintains team calendars.
• Produces reports/analyses as needed for project needs.

Skills

Office management

Communication

Multitasking

Relationship building

Confidentiality

Self-motivation

Education

High school diploma

Associate degree

Bachelor's degree (plus)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Project Coordinator | Administrator!

CTL Engineering (www.ctleng.com) is an award winning, full service consulting engineering firm with (15) locations across OH, IN, WV, KY, NC, SC, and VA with a rich history over our (99) years in business. We provide civil/site design and land surveying, environmental, geotechnical, construction administration & inspection, accident reconstruction, roofing/building envelope, A/V system design, troubleshooting & installation, transportation design (bridge/roadway), and specialized testing services to the construction industry.

Highlights:

• The Project Coordinator | Construction/Engineering services will perform Clerical, Billing, and Administrative duties on a specific project to provide support to the on-site personnel performing construction/inspection work.
• The initial assignment will be a multi-year construction project in the climate-controlled project trailer.
• The ideal candidate will have:

• A self-starter mentality/ability to motivate oneself and work without direct supervision.
• Extensive time management and problem-solving skills.
• Detail orientated, team player, and organized.
• Ability to work independently and in diverse dynamic teams.

Key Responsibilities

• Performs Administrative duties onsite to support personnel performing construction/inspection work on the assigned/specific project.
• Coordinates procedures and ensure existing administrative systems and processes to make the team/branch/dept. more efficient.
• Frequent interaction with all types and levels of personnel, including: client leaders, contractor & subcontractors, field personnel, etc.
• Supports managers and employees through a variety of tasks related to the organization and communication on the project.
• Performs multiple Clerical duties as well as billing and administration support/duties.
• Maintains professionalism and positive attitude in supporting team members/projects in a timely manner to meet team goals.
• Organizes information using Microsoft systems (Word, Excel, etc.) for use in reporting or analysis.
• Organizes, schedules meetings and appointments and/or creates calendars for the team when needed.
• Conducts reporting/analysis of data when requested/necessary for the department/project needs.
• May be required to make calls, send emails, or communicate with clients to help solve upcoming issues in a professional/timely manner.
• Other duties/tasks assigned by the team leadership to help ensure the project runs smoothly.

Knowledge, Skills and Abilities:

• Strong working knowledge of office management and administrative policies, procedures, and processes (related to construction/engineering field).
• Knowledge of company policies and procedures.
• Knowledge and skills of Microsoft office products including but not limited to Word, Excel, Outlook, PowerPoint, etc.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.
• Ability to build relationships and maintain a positive attitude.
• Strong skill in balancing more than one task at a time.

Minimum Qualifications

• At least (5) years of Administration or office services management experience is strongly preferred.
• 2-3 years of construction or engineering administration or office services management experience preferred.
• Functional capability using Microsoft systems; Word, Excel, Outlook, etc.
• Must be mature, reliable, and self-motivated.

Education

• High school or equivalent - no college required.
  • Associates or Bachelor's degree is a plus.

Benefits

• CTL Engineering offers a competitive compensation and benefits package for Full Time personnel that includes medical, life, and disability insurance, paid time off, an award-winning ESOP (Employee Stock Ownership Plan), and a 401K plan.

CTL Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.