Project Coordinator (Administrative Program Support 3)

University of Connecticut; Storrs (CT); On-site; USD 60,000 - 79,000; Full time

Job summary

University of Connecticut’s NIUVT seeks a project coordinator to support faculty and manage grant and contract administration for multiple applied research projects at UConn Storrs and collaborating sites. You will handle documentation, reporting, and coordination with fiscal and administrative teams.

You will ensure research security compliance, organize meetings, onboarding of student researchers each semester, and maintain SharePoint resources, while traveling within New England as needed.

Qualifications

• Bachelor’s degree required with 3–4 years of relevant experience or equivalent.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite.
• Excellent written and verbal communication skills.

Responsibilities

• Manage project master operating documents and tracking spreadsheets with close attention to detail.
• Enforce research security and cybersecurity requirements; customize processes for NIUVT personnel.
• Coordinate onboarding of new student researchers each semester.
• Organize and participate in program review and project kick-off meetings.
• Ensure contract deliverables and milestones are met and reports submitted on time.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Project management experience

PMP Certification

Experience with DoD

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Search #: 499337
Work type: Full-time
Location: UConn Storrs
Categories: Administrative Services

JOB SUMMARY

NIUVT is an innovative academic, industry and government partnership established to conduct applied research projects at the University of Connecticut and the University of Rhode Island. We provide high-value research outcomes to the Navy through short-term, high impact research projects in 12 areas of engineering.

Under the direction of the UConn Director of the National Institute for Undersea Vehicle Technology (NIUVT) and the NIUVT Associate Director of Operations, this project coordinator will support faculty in the planning, organization, and coordination of grant and contract administration requirements for multiple applied research projects to facilitate their successful completion and support future growth. The institute’s operations are high volume and fast paced with opportunities for innovation and growth. We require fastidious attention to detail, and adherence to research security requirements related to DOD controlled unclassified work.

DUTIES AND RESPONSIBILITIES

• Manage project master operating documents and tracking spreadsheets with very close attention to detail. This includes maintaining folders on each project and maintaining the documentation applicable to each.
• Enforce the university’s standards for research security and cybersecurity requirements and work with the NIUVT management to customize processes and procedures for NIUVT faculty and students to adhere to those requirements.
• Follow-up to support and ensure faculty and students meet those requirements.
• Collaborate regularly with the university research security and information technology offices.
• Ensure all contract and deliverable milestones related to the project’s research are met (e.g. interim and final reports due to partners and sponsors).
• Plan and fully execute the administrative tasks to hold technical research group meetings with NIUVT partners at a controlled level. Ensure strict adherence to all research security meeting procedures.
• In collaboration with academic NIUVT partners, plan and fully execute bi-annual program review meetings. Ensure strict adherence to all research security meeting procedures.
• Utilize experience and direct development of tools and practices to facilitate collaboration between academic, industry and government partners and minimize risk.
• Manage and communicate new processes and procedures to NIUVT faculty and stakeholders.
• Coordinate with NIUVT fiscal and administrative team to onboard new student researchers to projects each semester.
• Coordinate with faculty compiling new and updated Technology Control and Security Plans (TCSP) and Export-Controlled and Classified Information Certification (EEC) with UConn and NIUVT personnel.
• Under the guidance of the Assoc. Director of Operations, participate in research project kick-off and close out activities with the fiscal coordinators at URI and UConn to ensure research-related technology transition requirements are completed on time.
• Organize faculty and student NIUVT refresher meetings each semester and conduct informal drop-in sessions or office hours to support student and faculty research and compliance.
• Coordinate with UConn research security and NIUVT leadership to ensure faculty complete and adhere to Technology Control and Security Plans (TCSP). Coordinate with URI NIUVT as required.
• Attend regular meetings with NIUVT partners, including academic, industry and government partners.
• Maintain records and prepare reports for both internal and external stakeholders.
• Manage and track all submissions for publication review
• Build relationships with faculty and students to create connections and collaboration opportunities for future NIUVT work. Learn and remain up to date on current NIUVT research and identify & explore research synergies/opportunities for NIUVT faculty within the Navy.
• Maintain SharePoint and materials for student and faculty compliance and training.
• Perform related duties as required.

MINIMUM QUALIFICATIONS

• Bachelor’s degree and three to four years of relevant experience, or equivalent combination of education and experience.
• Demonstrated organizational skills within large/complex programs and attention to detail.
• Demonstrated written and verbal communication skills.
• Experience using the Microsoft office suite.

PREFERRED QUALIFICATIONS

• Five + years of related experience
• Project Management Professional (PMP) Certification
• Data Management experience; Coding Proficiency to Automate and Manage Data.
• Experience working with Department of Defense.
• Demonstrated experience working with faculty.
• Demonstrated experience with university operations and university-based research.

APPOINTMENT TERMS

This is a full-time, end-dated, position that is annually renewable based on performance and available funding.This position works on-site at the Storrs campus and may occasionally travel within Connecticut and Rhode Island to meet with students and faculty across the College of Engineering. Applicants must have a willingness to travel in the New England region. Additionally, applicants should be willing and able to hold or obtain a DOD security clearance.

The University of Connecticut offers outstanding benefits including employee and dependent tuition waivers at UConn and a highly desirable work environment. The expected salary range will be $60,416 to $78,541. Final salary will be commensurate with the successful candidate’s background and experience. Screening of applications will begin once the advertising for the position ends.

Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on September 3, 2026.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, ethnicity, religion, age, sex, marital status, national origin, ancestry, sexual orientation, genetic information, physical or mental disabilities, veteran’s status, status as a victim of domestic violence and/or sexual assault and/or trafficking in persons as defined by Connecticut law, prior conviction of a crime, workplace hazards to the reproductive systems, or gender identity or expression

The University of Connecticut is an AA/EEO employer including for Disability and Veteran status.

Advertised: Aug 06 2026 Eastern Daylight Time
Applications close: Sep 03 2026 Eastern Daylight Time