Project Coordinator 04197 NWSS

North Wind Group; Los Alamos (NM); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

401(k) with company match

Paid leave

Tuition reimbursement

Job summary

North Wind Group in Los Alamos, NM seeks a Project Coordinator to provide administrative support from project planning to close out, including record keeping, procurement, logistics, document updates, and RFIs. You will maintain project files, the project library, and site binders, ensuring accurate logs and timely reporting.

The role emphasizes coordinating meetings, tracking deliverables, and assisting in schedules, budgets, and resource planning during bid and proposal phases, with a focus on

Qualifications

• Associates degree or equivalent experience required.
• 3-5 years of administrative, clerical, records management, document control, and SharePoint experience.

Responsibilities

• Assist with project procurements, cost and schedule reporting, accruals and invoicing, and processing change orders.
• Log and process daily reports, project correspondence, submittals, meeting minutes, and other records and reports.
• Assist in development, planning, analysis, evaluation, and prioritization of project deliverables and requirements.
• Assist in production of management plans, technical documents, procedures, and presentation graphics, including editing the work of others.
• Transmit all contract deliverables, track receipt, status, approvals and version control; maintain logs and records using SharePoint or other databases.
• Manage site training database, and file copies of contract-required training certification
• Assist in development of project schedules, resource plans, and budgets during bid/proposal phase.
• Coordinate and schedule meetings, record and distribute meeting notes, maintain database, and compile reports for deliverables.
• Coordinate troubleshooting administrative tasks with personnel including scheduling and purchasing.
• Coordinate tracking and purchasing of office supplies and maintenance for the office space.
• Communicate with project personnel to obtain plan updates and perform project plan maintenance.

Skills

Adobe Acrobat

Microsoft Office

Verbal and written communication

Government contracts experience

SharePoint familiarity

Education

Associate's degree

Tools

SharePoint

Job description

Location: Los Alamos, New Mexico Title: Project Coordinator Schedule (FT/PT): Regular Full Time Travel Required: No Government Clearance: Ability to Obtain

POSITION PURPOSE:

The Project Coordinator provides administrative support from project planning to project close out, including record keeping, procurement, logistics, document updates, and Requests for Information (RFI) and change orders. Maintains project files, project library, and field site binders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with project procurements, cost and schedule reporting, accruals and invoicing, and processing change orders.
• Log and process daily reports, project correspondence, submittals, meeting minutes, and other records and reports.
• Assist in the development, planning, analysis, evaluation, and prioritization of project deliverables and requirements.
• Assist in the production of management plans, technical documents, procedures, and presentation graphics, including editing the work of others.
• Transmit all contract deliverables, track receipt, status, approvals and version control; accurately maintain logs and records using SharePoint or other database systems.
• Manage site training database, and file copies of contract-required training certification
• Assist Project and Contract Managers in development of project schedules, resource plans, and budgets during the bid and proposal phase.
• Coordinate and schedule meetings, record and distribute meeting notes, maintain database, and compile reports for deliverables.
• Coordinate and assist troubleshooting administrative and office tasks with personnel including scheduling and purchasing and general queries.
• Coordinate tracking and purchasing of office supplies and necessary maintenance for the office space.
• Communicate with project personnel to obtain plan updates and perform project plan maintenance.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Coordinate employee in/out processing.
• Upload receipts and apply codes for online credit card and other purchasing systems.
• Other duties include activities such as, collating, scanning, filing daily logs and reports; recording accurate meeting minutes; maintaining calendars, tracking appointments and crew work schedules; ordering and receiving equipment and supplies as needed.

MINIMUM QUALIFICATIONS:

Education and Experience:

• Associates degree or equivalent experience
• 3-5 years of administrative, clerical, records management, document control, and SharePoint experience

Skills and Abilities:

• Advanced skills with Adobe Acrobat and Microsoft Office products
• Excellent verbal and written communication skills
• Experience working with government contracts preferred but not required. Work will be in an office environment (duty station is North Wind office in Los Alamos, NM).

Special Requirements:

• Must pass pre-employment background check
• Must pass pre-employment drug screening
• Must be able to pass random drug screenings
• Must be able to hold a DOE issued badge, and/or site-specific badge as required.

PREFERRED QUALIFICATIONS

• 2+ years’ experience working in government contracting, DOE or DOD environment.

PHYSICAL DEMANDS:

Work will be primarily conducted in an office environment with primarily sedentary work, light work is possible. Sitting, standing, walking, lifting and carrying objects, reaching overhead, below shoulder level, keyboarding, fine and gross manipulation, stooping, kneeling, climbing ramps/stairs/ladders, speaking, hearing, and visual acuity.

WORKING ENVIRONMENT:

Indoors. Outdoor work to attend prejob/safety briefings may be required in all weather conditions.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case‑by‑case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information NW collects and for what purpose. The Employee Privacy Notice can be accessed here: https://northwindgrp.com/wp-com .