project coordinator

I.B. Abel, Inc.; York (York County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Vehicle allowance program

401(k) with company matching

Tuition reimbursement

Medical benefits

Dental benefits

Vision benefits

Job summary

IB Abel, Inc. is seeking an experienced Project Coordinator to support electrical construction projects by coordinating activities, providing field support, and managing documentation.

This role involves working with Project Managers, customers, subcontractors, and internal teams across office and field sites. You will assist with timesheet review, submittals, RFIs, and project logs while maintaining records in SharePoint and project management software.

Qualifications

• Experience coordinating construction projects or related field.
• Excellent oral and written communication skills.
• Ability to travel between office and project sites.
• Proficient in MS Office applications, especially Excel, Word, and MS Project.
• Valid Driver's License required.

Responsibilities

• Coordinate day-to-day project coordination with the Project Manager and field leadership.
• Serve as primary administrative resource in the field office and assist project teams, customers, subcontractors, vendors, and internal departments.
• Coordinate project startup activities, field labor needs, and project logistics.
• Assist with project correspondence, documentation, and communication between all stakeholders.
• Review and enter weekly field timesheets for payroll processing.
• Prepare, track, and maintain project documentation (submittals, RFIs, meeting minutes, logs).
• Maintain project records in project management software and SharePoint.
• Coordinate document routing for approvals and client submissions.
• Monitor project schedules, milestones, and deliverables; communicate issues to PM.
• Assist with onboarding new field personnel and subcontractors to sites.
• Attend project meetings and record action items.

Skills

Communication

Process management

Driver's license

Travel ability

MS Office proficiency

Team collaboration

Tools

MS Project

Excel

Word

Autodesk Forma Construction Cloud Build

Job description

*If you need assistance with the application process, please notify IB Abel’s Human Resources Department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

About Us

IB Abel's 110-year history is a testament to its adaptability, forward-thinking leadership, commitment to safety, and stellar service and project delivery process. Our core values – Responsible, Integrity, Results-Oriented, Ownership, and Professional – shape everything that we do at all levels of the company and are purposefully incorporated into all company communications, meetings, and strategic planning. Our use of the EOS model (Entrepreneurial Operating System) also provides structure and clarity among all levels of the company to maintain focus on our shared goals. IB Abel (IBA) is committed to providing ample learning and career development opportunities to its team members via our Associate's Program in Project Management, Estimating, and Accounting and our growing Learning Management System.

The Opportunity

We are seeking an experienced Project Coordinator who supports the successful execution of electrical construction projects by providing project coordination, field support, document control, scheduling assistance, and communication between project teams, customers, subcontractors, and internal departments. Working closely with Project Managers and operational leadership, this position assists throughout the entire project lifecycle, from project kickoff through closeout, while maintaining a strong presence both in the office and at assigned project sites.

Key Responsibilities

• Support the Project Manager and field leadership with the day-to-day coordination of assigned construction projects.
• Serve as the primary administrative resource in the field office, assisting project teams, customers, subcontractors, vendors, and internal departments.
• Coordinate project startup activities, field labor needs, and project logistics to support successful project execution.
• Assist with project correspondence, documentation, and communication between all project stakeholders.
• Review and enter weekly field timesheets to ensure accuracy and timely payroll processing.
• Prepare, track, and maintain project documentation, including submittals, RFIs, work orders, meeting minutes, and project logs.
• Maintain project records within project management software and SharePoint throughout the project lifecycle.
• Coordinate document routing for approvals, signatures, and client submissions.
• Assist with monitoring project schedules, milestones, and deliverables while communicating potential issues to the Project Manager.
• Support compliance requirements, including minority participation documentation and other contract-specific requirements.
• Attend project meetings and record/distribute meeting minutes and action items.
• Assist with project closeout documentation and turnover packages.
• Assist with onboarding new field employees, visitors, and subcontractors to the project site.
• Coordinate meeting schedules, inspections, and project logistics.
• Track permits, inspections, and project action items.
• Perform other duties as assigned.

Work Location

• Primary work location will be a combination of the corporate office and assigned project sites.
• Regular travel to active job sites is required to support project operations, coordinate with field personnel, and attend project meetings.

Who We're Looking For

• An acceptable combination of education and/or work experience within the contractor industry (Electrical preferred).
• Excellent oral and written communication and interpersonal skills.
• Exceptional process management skills.
• Valid Driver's License and the ability to travel independently between office and project sites.
• Proficient in MS Office applications with strong skills in Excel, Word, and MS Project.
• Experience with Autodesk Forma Construction Cloud Build is a plus.
• Experience with cloud-based project management solutions is a plus.
• Local to Pennsylvania (preferable) but with regular travel to other offices, customer facilities, jobsites and yard locations for offsite meetings.
• A "can-do" attitude, strong work ethic, and ability to collaborate effectively with various teams.

Why Choose IBA

• Culture of Growth: Many of our leaders started in entry-level field roles and advanced within the company.
• Flexibility & Autonomy: We empower our team to succeed without micromanagement.
• Competitive Compensation & Benefits: Includes competitive salary, vehicle allowance program, 401(k) with company matching, tuition reimbursement, and comprehensive benefits package including medical, dental, and vision.
• Stability & Variety: Work for a multi-generational family-oriented business on diverse, fast-paced projects without the stress of a large corporate structure.
• Incentives: Performance-based bonuses/incentives and a progressive PTO program that grows with your tenure.
• Collaboration: A team environment where we work together to solve challenges and celebrate wins.

Step Into a Career That Powers the Future!

IB Abel is an equal opportunity employer, all qualified applicants are encouraged to apply.

It is the policy of I.B. Abel Inc. to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.