Project Coordinator

Palm Beach Atlantic University; West Palm Beach (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Palm Beach Atlantic University in West Palm Beach, FL, seeks a Project Coordinator to oversee marketing projects from intake to final production, defining goals and timelines and delivering regular status updates to campus partners.

You will schedule and monitor timelines with Asana, collaborate across departments to meet deadlines while upholding the university brand, and guide designers and writers toward clear, impactful outcomes.

Qualifications

• Bachelor's degree in business, graphic design, or communications is required.
• 2+ years of related work experience is required.
• 3+ years of copywriting and/or graphic design experience is preferred.

Responsibilities

• Oversee marketing projects from intake to final production for campus partners.
• Schedule and monitor project timelines and deliverables using Asana.
• Provide regular status updates to stakeholders to ensure on-time, within-budget delivery.
• Collaborate with the marketing team and requesting departments to meet deadlines while upholding brand standards.
• Guide designers and writers with clear directions to meet project goals.

Skills

Communication

Teamwork

Attention to Detail

Time Management

Problem-solving

Adaptability

Education

Bachelor's degree in business, graphic design, or communications

Tools

Asana

Job description

In support of the university’s mission and objectives, the Project Coordinator oversees a wide range of marketing projects for various campus partners from initial intake to final production. This role identifies specific project goals and deliverables, establishes production timelines, and provides campus partners with regular status updates to ensure projects are completed on time and within budget.

Project Execution and Coordination

• Ensures excellent execution of marketing projects – including print, digital, video, photo, and reporting – as requested by campus departments.
• Schedules and monitors project timelines and deliverables using the Asana Project Management System.
• Provides frequent and clear communication across key stakeholders to keep projects moving forward within the approved time frame.
• Collaborates with the marketing team and partners with requesting departments to meet deadlines while maintaining high standards of excellence for each project.
• Partners with supervisor on project planning timing to ensure alignment with the university calendar.

Collaboration and Brand Alignment

• Develops and maintains strong working relationships with various campus departments and maintains a smooth workflow.
• Demonstrates thorough knowledge of the PBA brand and style guide standards ensuring standards are maintained in each project.
• Partners with the requesting departments to gain a full understanding of the project vision and provides clear, detailed directions to designers, writers, etc. to meet the desired goals.
• Other duties as assigned.

Qualifications

• Bachelor's degree in business, graphic design, communications, required.
• 2+ years of related work experience, required.
• 3+ years of experience in copywriting and/or graphic design, preferred.

Essential Competencies (Knowledge, Skills, and Abilities)

• Customer Service Orientation – keeps internal and/or external key stakeholders, students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – provides spiritual support to community members, including students, on their Christian faith journey.
• Adaptable/Flexibility – ability to change or adjust to change.
• Analytical Thinking & Decision Making – identifies and understands trends and/or issues, connects data points through analysis and logical conclusions/actionable strategies.
• Attention to Detail – ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Conflict Management – functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
• Continuous Improvement – implement or brainstorm ways to optimize a process.
• Creativity – ability to think creatively and design creative solutions to problems.
• Effective Communication – expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well‑articulated messaging across a wide variety of audiences.
• Establishes Trust – gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Problem-solving – anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Results Orientation & Accountability – takes accountability and identifies, executes and drives actions to consistently achieve desired results.
• Self-development – grow one’s self-awareness, abilities, skills, and/or talent.
• Teamwork & Collaboration – creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
• Technology – strong aptitude to learn new technologies as department processes evolve.

Additional Requirements

• Ability to work non-routine hours during certain times of the year.
• Ability to sit for prolonged periods of time.