Project Coordinator

ZipRecruiter; West Des Moines (IA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading architecture and engineering firm is seeking a motivated Project Coordinator in West Des Moines. The role requires strong organizational skills and a team-first mindset to support project management efforts. Candidates should have a related degree or significant experience in A/E consulting, and proficiency in tools like Microsoft Office. This position offers a dynamic work environment with opportunities for personal and professional growth.

Benefits

Health insurance

Paid holidays and PTO

401K

Tuition reimbursement

Wellness programs

Qualifications

• 3-5 years experience in A/E consulting or administrative services.
• High focus on client assistance with a positive attitude.
• Proficient in virtual coordination tools.

Responsibilities

• Support project manager and design team throughout project lifecycle.
• Maintain project documentation and ensure deadlines are met.
• Assist with bidding and construction administration.

Skills

Communication skills

Attention to detail

Organizational skills

Teamwork

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Newforma

BSD Speclink

Deltek Vantagepoint

Job description

Job Description

Company: Shive-Hattery Inc.

Shive-Hattery Inc. is an Architecture and Engineering firm with a regional practice in healthcare, government, commercial, industrial, and education. We believe unparalleled service has contributed to our long-term success and given us the opportunity to practice our passion for design. We are looking for a motivated Project Coordinator who shares our passion and collaborative style and wants the opportunity for professional growth in our West Des Moines office.

Role Overview: Project Coordinators support the Project Manager, design team, and client throughout the lifecycle of a project with emphasis on organization, documentation, and commitment to internal processes. Strong communication skills, attention to detail, and a team-first mindset are essential.

This role also coordinates and serves teams to ensure deliverables meet established schedules and deadlines. The position is responsible for maintaining project documentation during all phases.

Requirements:

• Bachelor’s degree, or 3-5 years in Business Administration or experience providing administrative services in the A/E consulting industry
• A high focus on assisting the client, both internal and external, exhibiting a willingness to help and a can-do attitude
• Experience with virtual tools to proactively coordinate and communicate virtually
• Proficient in Microsoft Office (Excel, Word, OneNote, Project, Teams, Outlook)
• Experience with Newforma, BSD Speclink, and Deltek Vantagepoint is a plus
• Willing to assist with various project-specific administrative roles
• Construction industry knowledge
• Highly organized with attention to detail
• Desire to innovate and improve processes, and to teach others
• Adaptable to change and able to shift tasks daily based on project schedules and team needs

Additional Responsibilities:

• Implement and maintain internal systems supporting project delivery
• Coordinate with Project Manager and teams on deliverables for clients, agencies, and other entities
• Support project teams by tracking and organizing deliverables, approvals, and deadlines
• Prepare contracts, schedules, plans, and documentation from meetings
• Assist in bidding and construction administration to keep projects on schedule
• Manage construction documentation, questions, submittals, change orders, reports, and pay applications
• Analyze and interpret relevant information
• Ensure deadlines are met and responses are timely
• Maintain project databases throughout the project lifecycle
• Serve as a secondary contact for project teams internally and externally

Why Shive-Hattery?

Our culture is based on collaboration, learning, and teaching. You will have opportunities to grow your skills and advance your career within a supportive environment.

We offer a competitive total compensation package with over 35 benefits, including health insurance, voluntary insurance plans, FSA, paid holidays and PTO, parental leave, 401K, bonuses, tuition reimbursement, professional development, and wellness programs.

We support work-life balance through flexible work arrangements and are an equal opportunity employer, welcoming applicants of all backgrounds.