Project Coordinator

Cornerstone Chemical Co.; Waggaman, Northern (LA, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Cornerstone Chemical Co. in Waggaman, LA is seeking a Projects Coordinator to provide project administration, controls, and execution support for capital expense projects across the facility.

You will coordinate documentation, procurement activities, schedules, budgets, and contractor coordination while ensuring safety, governance, and financial controls. Strong organizational, communication, and multitasking abilities are essential.

Qualifications

• Associate degree or equivalent in Engineering Technology, Business, Construction Management, Project Management or related field.

Responsibilities

• Coordinate planning and execution of capital and expense projects from initiation through closeout.
• Coordinate activities among Engineering, Operations, Maintenance, Reliability, Procurement, HSSEQ, contractors and vendors.
• Maintain project documentation and files per company standards.
• Facilitate project meetings and maintain agendas, action logs, and minutes.
• Track deliverables and follow up on outstanding items.
• Assist in startup, commissioning and closeout documentation.
• Maintain project schedules and milestones with project managers.
• Prepare weekly and monthly project status reports.
• Assist with cost tracking, forecasting, and budget reporting.

Skills

Organizational skills

Time management

Communication skills

Prioritization

Education

Associate's Degree or equivalent

Tools

Microsoft Excel

Power BI

SAP or ERP Systems

Document Control Systems

Microsoft Project

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Professional Waggaman, LA, US 1 Attachments

3 days ago Requisition ID: 1568

Projects Coordinator

This position may be filled as a direct-hire employee of the Company or through an affiliated staffing partner.

Position Summary

The Project Coordinator provides project administration, project controls, and execution support for capital expense projects across the manufacturing facility. Working closely with the Project Managers and cross-functional stakeholders, this position coordinates project documentation, procurement activities, project schedules, budget tracking, contractor support, and project communications.

The Project Coordinator serves as a key resource to ensure projects are organized, documented, and executed efficiently while maintaining compliance with company safety standards, project governance requirements, and financial controls. This role requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple priorities.

Key Responsibilities

Project Coordination & Administration

• Support the planning and execution of capital and expense projects from initiation through project closeout.
• Coordinate project activities among Engineering, Operations, Maintenance, Reliability, Procurement, HSSEQ, contractors, and vendors.
• Maintain project documentation, records, and files in accordance with company standards.
• Facilitate project meetings and maintain meeting agendas, action logs, and meeting minutes.
• Track project deliverables and follow up on outstanding action items.
• Assist in project startup, commissioning, and closeout documentation.

Project Controls & Reporting

• Maintain project schedules and milestones in collaboration with project managers and engineering teams.
• Track project progress aligned with approved scope, budget, and schedule objectives.
• Prepare weekly and monthly project status reports.
• Assist with cost tracking, forecasting, budget reporting, and variance analysis.
• Maintain project dashboards and project performance metrics.
• Support change management and scope control processes.
• Manage the transfer process from Maintenance to Capital project.

Procurement & Contract Coordination

• Coordinate procurement activities for project materials, equipment, and services.
• Assist with purchase requisitions, purchase orders, bid packages, and contractor onboarding requirements.
• Track vendor quotations, equipment deliveries, and contract milestones.
• Maintain supply and equipment delivery schedules.
• Coordinate communication between vendors, contractors, and project stakeholders.

Contractor Support

• Assist with contractor mobilization and site access requirements.
• Support coordination of safety orientations, permits, and required documentation.
• Monitor contractor documentation and ensure compliance with project requirements.
• Assist in preparing capital expenditure requests and project justification documentation.
• Support project budgets and expenditure tracking systems.
• Support monthly forecasting, project cost reconciliation, and capital spending reviews.
• Prepare reports supporting project financial performance and management reviews.

Documentation & Compliance

• Maintain engineering drawings, specifications, project files, commissioning records, and turnover documentation.
• Ensure project records meet internal governance and document retention requirements.
• Support Management of Change (MOC) documentation and project approval processes.
• Coordinate document review workflows and approval routing.
• Maintain project communication records and project databases.

Safety & Operational Support

• Promote compliance with all site safety expectations and company policies.
• Support project risk assessments and project readiness evaluations.
• Assist with ensuring compliance with applicable environmental, safety, and process safety requirements.
• Coordinate project activities to minimize operational disruption.

Required Qualifications

• Associate's Degree in Engineering Technology, Business, Construction Management, Project Management, or related discipline; or equivalent relevant experience.
• Minimum 3 years of project coordination, project controls, maintenance planning, engineering support, or project administration experience in an industrial environment.
• Strong organizational and time management skills.
• Experience managing multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.

Preferred Qualifications

• Experience in chemical manufacturing, petrochemical, refining, paper, energy, or heavy industrial operations.
• Experience with SAP, Oracle, Maximo, or similar enterprise management systems.
• Experience with Microsoft Project, Primavera P6, Smartsheet, or other project scheduling software.
• Familiarity with capital project management processes.
• Exposure to Process Safety Management (PSM) and Management of Change (MOC).
• CAPM certification or formal project management training.

Project Management Skills

• Project Coordination and Scope Management Support
• Action Item Tracking and Documentation Management
• Project Scheduling and Risk Tracking
• Meeting Facilitation and Resource Coordination
• Reporting & Metrics Development
• Budget Tracking
• Cost Reporting, Forecasting Support
• Purchase Requisition Processing
• Contract Administration Support
• Data Analysis

Technical Skills

• Microsoft Excel (Advanced Preferred) and/or Microsoft Project
• Power BI (Preferred)
• SAP or ERP Systems
• Document Control Systems, Electronic Records Management

Leadership & Interpersonal Skills

• Communication
• Relationship Building
• Problem Solving
• Initiative
• Organizational Excellence

Working Conditions

• Work is performed in both office and manufacturing plant environments.
• Frequent interaction with engineering staff, operations personnel, maintenance personnel, contractors, and vendors.
• Periodic field visits to project sites and operating units.
• Required use of personal protective equipment (PPE) while in production and construction areas.
• Occasional overtime support during project startups, outages, and major capital project activities.

Success Measures

A successful Project Coordinator will:

• Maintain accurate and organized project documentation.
• Deliver timely project reporting and project controls support.
• Help ensure projects remain on schedule and within approved budgets.
• Effectively coordinate communication between project stakeholders.
• Successfully support procurement, contractor management, and project financial processes.
• Serve as a trusted and dependable partner to Project Managers, Engineers, and Operations leaders.
• Contribute to safe and efficient project execution across the facility.