Project Coordinator

JobsOhio; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

JobsOhio is seeking a Project Coordinator to join the project team and support on activities of varying size and complexity. You will handle project administration, data analysis, and client interaction while ensuring Salesforce usage aligns with business processes.

Primary responsibilities include assisting with due diligence, preparing incentive offers, coordinating approvals, and maintaining accurate project records for meetings and incentives.

Qualifications

• Proficient in Microsoft Office products (Word, PowerPoint, Excel).
• Strong analytic skills and attention to detail.
• Self-motivated and quick aptitude.
• Exhibit and maintain a high level of professionalism and client service skills.
• Strong communications skills (verbal and written).

Responsibilities

• Assists in all phases of a project, from intake, vetting, planning, execution, through the end of the project.
• Runs ROI calculations for each project – ensuring incentive offers adhere to JobsOhio’s investment philosophies.
• Conducts thorough reviews of project records in preparation for incentive review and approval meetings.
• Coordinates incentives: assists in offer review meetings and writes incentive offer letters.
• Monitors active offers and coordinates follow-up with project managers.
• Coordinates Approvals: tracks all approval bodies and communicates dates and deadlines.
• Coordinates Agreements: drafts JobOhio grant agreements and coordinates redlining with the company and GC.
• Coordinates and conducts hand-off calls with the company and project team at closing.
• Ensures Salesforce is utilized across the team and reflects current business processes.
• May travel up to 10% within the state of Ohio.

Skills

Strong analytic skills

Excellent written and verbal comunic

Self-motivated

Attention to detail

Professionalism and client service

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

About JobsOhio

JobsOhio is a private, nonprofit corporation designed to drive job creation and new capital investment in Ohio through business attraction, retention and expansion efforts. Economic development is about creating a place where companies can thrive, and individuals can enjoy a higher standard of living.JobsOhio plays a leading role in economic development and serves as a catalyst to accelerate growth by investing in communities, helping Ohio’s businesses expand and attracting new companies to the state – all contributing to job creation, greater payrolls, and more investment.

Summary of Position

The Project Coordinator is a member of the project team responsible for project activities and tasks of varying size and complexity. Project coordination can range from administration (maintenance of project documentation, plans, and reports), quantitative analysis, to client interaction.

The Project Coordinator will support JobsOhio, JobsOhio Network, and Ohio Department of Development (ODOD) on all project management activities through effective collaboration and communication.

JobsOhio’s project coordinator team is responsible for quality control related to project* pipeline and processes, as well as data analysis on projects and program portfolio. The Project Coordinator is responsible to assist the team by ensuring the project process is adhered to and the software system (Salesforce) is appropriately utilized.

Duties and Responsibilities

Assists in all phases of a project, from intake, vetting, planning, execution, through the end of the project:

• Monitors the creation of projects and collaborates with entire team
• Assists with due diligence which includes, but isn’t limited to, project and company eligibility, business viability, legal/financial/environmental liabilities, etc. Due diligence is conducted at several points in the project process including as the project manager prepares structuring the deal with incentives
• Runs return on investment (ROI) calculations for each project – ensuring incentive offers adhere to JobsOhio’s investment philosophies
• Conducts thorough reviews of project records in preparation for incentive review and approval meetings. Works with project managers to ensure complete and accurate records prior to any incentive offer meetings.
• Coordinates incentives:

• Assists in offer review meetings by taking attendance, project notes (approvals, denials, discussion, next steps, etc.) and other project-related information as needed
• Writes incentive offer letters to be sent to client companies, ensures letters are executed by the ODOD Director, JobsOhio President and CEO, and sent to the client

• Monitors active offers made to companies and coordinates follow-up with project managers

Incentive Application, Approvals, Agreements, and Closing

• Responsible for Applications

• Releases applications to companies, while assisting with any questions or issues during the application phase to ensure quick and successful submission
• Once the company submits the application, the Project Coordinator performs a thorough review of the application, submitted forms, legal/financial history questions, etc. to ensure the company, and project, meets all eligibility requirements and standards to qualify for incentives

• Coordinates Approvals

• Tracks all approval bodies (Tax Credit Authority, Controlling Board, JobsOhio’s Independent Review Panel, Investment Committee / Board)

• Communicates dates and deadlines to the project team
• Coordinates the approval meeting agendas with appropriate project manager and ODOD
• Once project incentive is approved, the Project Coordinator is responsible for communication and updating Salesforce

• Coordinates Agreements

• Responsible for monitoring ODOD agreement activity and coordinating with the company as appropriate
• Responsible for drafting all JobsOhio grant agreements, coordinating the redlining process with the company, JobsOhio General Counsel, and project team), and ensuring final agreement is executed in a timely manner
• Coordinates and conducts hand off call with company, project team, and JobsOhio Project Performance Team
• On a monthly-basis, coordinates with general counsel and marketing team to ensure information related to each executed agreement is reported on the JobsOhio website

• for Closing Projects

• Coordinates with project manager to ensure projects are moving through the pipeline toward closure
• Ensures the accuracy of JobsOhio’s Core Metrics, the organization’s primary performance measure

Supports the Director and team:

• Creates, runs, and delivers accurate and timely reports (e.g., weekly project, program, metric, etc.) for the project team
• Drafts guidelines, program summaries, manuals, and develops instruction sheets and checklists
• Provides analysis of programs and project data including but not limited to previous and current program commitments per job, project, and cluster
• Ensure Salesforce is utilized across the team and reflects current business processes

Performs special projects and other duties as assigned:

• Project Coordinator must be well versed in JobsOhio and ODOD program guidelines and philosophies
• Attends meetings including but not limited to:

• JobsOhio and Network Project Managers training meetings
• JobsOhio and Network weekly calls
• Approval body meetings

May require up to 10% travel within the state of Ohio

Experience Requirements

• Proficient in Microsoft Office products (Word, PowerPoint, Excel)
• Strong analytic skills and attention to detail
• Self-motivated and quick aptitude
• Exhibit and maintain a high level of professionalism and client service skills
• Strong communications skills (both verbal and written)
• Ability to pivot comfortably as daily priorities shift

Education Requirements

• Bachelor’s degree preferred, with a background in planning, development, real estate, business, or related field

*Project is when a company has a job creation and or capital investment opportunity in which Ohio is in competition

JobsOhio is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, ancestry, familial status, or veteran status.