Project Coordinator

Interlix Staffing; United States; Remote; USD 12,000 - 15,000; Full time

Job summary

Interlix Staffing is seeking a Project Coordinator to support the project management team with document preparation, permitting, and weekly client updates. This role handles healthcare risk documentation and color-coded floor plans across multiple active projects, requiring attention to detail and proactive communication.

The ideal candidate will sit in on client and infection-control meetings, take notes, and independently produce deliverables for 5–10 projects at a time, while using Google

Qualifications

• Approximately 5 years of administrative or construction coordination experience.
• Project management or coordination experience with independence and accountability.
• Strong attention to detail and accuracy across documentation.
• Excellent professional written and verbal communication for customer-facing emails.
• Ability to manage competing priorities and deadlines in a fast-paced environment.
• Proactive and able to work independently with minimal oversight.
• Strong organizational and time management skills.

Responsibilities

• Prepare and manage construction documentation across active projects.
• Submit permit applications and manage permitting documentation.
• Call for inspections and coordinate scheduling with the project team.
• Draft and submit compliance paperwork (e.g., ICRAs/PICRAs) with attached plans.
• Mark up floor plans with color-coded and phasing plans.
• Prepare materials and forms for job sites.
• Compile closeout documentation and create customer-ready documents.
• Lead weekly customer updates and project summaries.
• Create project trackers and share them with the team.
• Set up projects in the project management software.
• Coordinate licenses across states.
• Attend client and infection-control meetings as listener and note taker.

Skills

Administrative coordination

Project coordination

Attention to detail

Communication

Time management

Independent work

Multitasking

Education

High school diploma

Associate's/Bachelor's degree (preferred)

Tools

Google Workspace

Docs & Sheets

Microsoft Office

PDF editing

Job description

Schedule: Full-Time (40 Hours/Week — Monday to Friday, available 8:00 AM–5:00 PM Mountain or Central Time)

Compensation: $10.00/hour USD (approximately $1,600/month)

Company Overview

Our client is a private equity–backed sustainability company delivering complex, high-yield retrofit solutions at scale, with more than 515 completed projects across 100 million square feet nationwide. The company operates as a lighting procurement partner, assembling and pricing lighting packages for real estate developers, general contractors, and architects while electrical contractors handle installation. This role provides the administrative backbone behind that project management team.

Position Overview

The Project Coordinator will provide administrative support to the project management team across project preparation, execution, and closeout, taking a lead role in weekly customer updates. This is a supporting role rather than direct project management — the coordinator handles construction and permitting documentation, color-coded floor plans, phasing plans, and healthcare risk assessment paperwork across 5–10 active projects at a time. The ideal candidate is detail-oriented, proactive, and able to sit in on client and infection-control meetings, capture notes, and independently produce the resulting deliverables.

Key Responsibilities

• Prepare and manage construction documentation across active projects
• Submit permit applications and manage permitting documentation
• Call for inspections and coordinate scheduling with the project team
• Draft and submit compliance paperwork, including healthcare risk assessment documentation such as ICRAs and PICRAs with attached plans
• Mark up floor plans, including color-coded plans and phasing plans
• Prepare materials and forms for job sites
• Compile closeout documentation and create customer-ready documents
• Take a lead role in preparing and sharing weekly customer updates and project summaries
• Create project trackers and share them with the team
• Set up projects in the company's project management software
• Book support needs and coordinate licenses across states
• Sit in on client, project, and infection-control meetings as a listener and note taker, then independently build the requested deliverables
• Communicate with field teams and send customer-facing emails as needed
• Support 5–10 active projects simultaneously, taking direction from all project managers

Qualifications

Required Qualifications

• Approximately 5 years of administrative or construction coordination experience
• Project management or coordination experience with demonstrated independence and accountability
• Strong attention to detail and accuracy across documentation
• Excellent professional written and verbal communication, including strong grammar for customer-facing emails
• Ability to manage competing priorities and deadlines in a fast-paced environment
• Proactive approach, including asking clarifying questions and working independently without heavy oversight
• Strong organizational and time management skills
• Professional presence in client and infection-control meetings
• Proficiency in Google Workspace, including Docs and Sheets, and Microsoft Office
• PDF creation and editing proficiencyHigh school diploma or equivalent industry experience
• Available Monday to Friday during 8:00 AM–5:00 PM Mountain or Central Time

Preferred Qualifications

• Healthcare or hospital construction experience
• Experience with ICRA, PICRA, or similar infection-control documentation
• Construction industry experience; electrical experience is a bonus
• Familiarity with Bluebeam or Miro
• Experience marking up floor plans, phasing plans, or similar construction drawings
• Associate's or bachelor's degree
• Location: Remote
• Schedule: Full-Time (40 Hours/Week — Monday to Friday, available 8:00 AM–5:00 PM Mountain or Central Time)
• Compensation: $10.00/hour USD (approximately $1,600/month)
• Reports to the Senior Project Manager and takes direction from all project managers

We look forward to reviewing your application. Candidates with strong construction documentation and permitting experience, excellent written communication, and proven ability to work independently are encouraged to apply.