Project Coordinator

Advanced Systems Group LLC; United States; Remote; USD 60,000 - 75,000; Full time

Job summary

A leading technology integration firm is seeking an experienced Systems Integration Project Coordinator to oversee audiovisual systems integration projects. This remote role is suited for candidates within the US, with occasional travel as needed. Candidates should have 3-5 years of project coordination experience and strong skills in Excel and Google Sheets. The role offers a competitive salary and a collaborative work environment.

Benefits

Comprehensive medical coverage

Discounts on health and wellness programs

Paid time off

401k plan

Qualifications

• 3-5 years of experience in project coordination or related roles.
• Willing to travel and work on-site as necessary (less than 5%).

Responsibilities

• Oversee audiovisual systems integration projects ensuring client success.
• Monitor vendor special pricing registration with inside sales.
• Participate in project meetings with team members.
• Support project manager in creating project documentation.

Skills

Advanced MS Excel

Google Sheets

Strong organizational skills

Multitasking abilities

Tools

Q360

SharePoint

Smartsheet

Job description

About Us:

Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in Northern California, Los Angeles, the New York Tri-State Area, the Southeastern US, and the Rocky Mountain Region.

We are looking for:

Advanced Systems Group LLC. is seeking an experienced Systems Integration Project Coordinator to join our high performing team and oversee audiovisual systems integration projects while helping to ensure client success.

Our portfolio covers an array of projects including but not limited to supporting sales, designing, building and expanding video production studios, sound recording studios, corporate event centers, video presentation systems, commercial sound systems, and screening rooms. The successful candidate will join our Broadcast Systems Integration and Professional Services team, which is an extraordinarily talented group of engineers and project personnel who thrive in our collaborative work environment with our dynamic portfolio of projects.

This role is remote within the US (California-based candidates preferred) with occasional travel as needed. This role will work West Coast hours.

The application window for this role is from September 24th through October 24th, and the target start date is November 10th.

Job Responsibilities:

Presale Support: 10%

• Monitor vendor special pricing registration with inside sales or buyer group.
• Organize and store proposal document to proper folder.
• Create and maintain System Integrations sales opportunities.
• Create and price out a Q360 quote.

Project Initiation and Execution: 75%

• Review and audit Q360 quote for accuracy before pushing a new job IDs.
• Participate in Project meetings with Project Manager, Project Engineer, Buyer, and other project team members.
• Responsible for creating, organizing, filling, and sharing project folders and project documentation.
• Support Project Manager to set up WBS and create Time bill tasks in Q360 ERP System.
• Team up with project team, procurement department, and vendor to secure on-time equipment/materials delivery.
• Responsible for creating Inventory sheet, maintaining the data, and providing report periodically.
• Assist Project Manager on Change Order process including tracking changes, Pricing out Change Orders, organizing and producing client facing Change Orders, and Change Order procurement.
• Maintain and track project Bill of Materials (BOM) in the entire project cycle.
• Responsible for providing regular reports to Project Team such as Lead Time report, ETA report, Back Order report, RMA report, etc.
• Acting as a process owner facilitates the overall project RMA process.
• Team up with Project Manager and Finance Manager to understand and monitor project budgets in ERP system.
• Request project billing and create back up documentation.
• Ad Hoc project tasks.

Project Close-Out and Warranty Support: 15%

• Support Project Manager on Project Close Out process including compiling submittals, generating net equipment list, generating Serial Number list, collecting equipment data sheet and manuals, and collecting manufacture warranty info, etc.
• Assist Finance Manager and Project Manager on project financial close out in Q360 system.
• Set up 1 year workmanship warranty contract in Q360.
• Set up and maintain service calls and handle warranty RMAs.

Required Qualifications & Experience:

• 3-5 years of experience in project coordination or related roles.
• Advanced MS Excel and Google Sheet Skills (advanced formulas, pivot tables).
• Experience working with Word, SharePoint and Smartsheet.
• Strong organizational and multitasking abilities.
• Willing to travel and work on-site as necessary (less than 5%).

Preferred Qualifications & Experience:

• Experience with Q360.
• Experience in any of the following industries: AV systems integration, construction, or accounting.

Compensation & Benefits:

This full-time role offers a salary of $60,000-$75,000 depending on experience.

At Advanced Systems Group, we prioritize an inclusive work environment and offer a variety of benefits to support our diverse team, including:

• Comprehensive medical coverage with 3 different plans to fit your needs, and 100% of the employee medical premium covered by ASG.
• Discounts on health and wellness programs, plus savings on travel and more.
• Voluntary benefits including disability, accident, critical illness insurance, and pet insurance.
• Employee Assistance Program offering counseling, financial coaching, and more.
• Paid time off to relax and recharge.
• Additional benefits to help you plan for the future, like life insurance and 401k.

Interested applicants, including those from Washington state, may [e-mail] request a full disclosure of the benefits offerings.

Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.