Project Coordinator

Carusoaffiliated; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Carusoaffiliated in the United States is seeking a Project Coordinator to support the Chief Development Officer and Chief Creative & Design Officer. The role is crucial for managing projects from initiation to completion, requiring strong organizational skills and the ability to multitask effectively.

The ideal candidate will be detail-oriented, possess excellent communication capabilities, and have experience in project coordination or executive support. The position is a key operational support role within a fast-paced environment.

Qualifications

• 2–5 years of experience in project coordination, executive support, development, or design.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and project coordination support to executives.
• Manage calendars and schedule meetings.
• Prepare meeting agendas and reports.
• Track project timelines and deliverables.
• Liaise between departments to ensure effective communication.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Problem-solving

Team collaboration

Attention to detail

Education

Bachelor's degree in Business Administration, Real Estate, Architecture, Design, or related field

Tools

Microsoft Office (Excel, PowerPoint, Word)

Project management tools

AI tools (ChatGPT, Claude)

Job description

The Project Coordinator serves as a critical operational and administrative partner to the Chief Development Officer and Chief Creative & Design Officer, supporting the planning, coordination, and execution of development and design initiatives across the portfolio.

This role sits at the intersection of development, architecture, and creative execution, ensuring alignment, communication, and timely delivery of projects from concept through completion. The ideal candidate is highly organized, detail‑oriented, and capable of managing multiple priorities in a fast‑paced, executive‑facing environment.

Responsibilities

• Provide day‑to‑day administrative and project coordination support to the Chief Development Officer and Chief Creative & Design Officer
• Manage calendars, schedule meetings, and coordinate internal and external stakeholder engagement across development and design teams
• Prepare meeting agendas, presentations, reports, and briefing materials for executive review
• Track development and design project timelines, deliverables, and milestones from concept through execution
• Maintain centralized project trackers and documentation to ensure visibility and accountability
• Assist in coordinating approvals, design reviews, and project updates across departments
• Serve as a liaison between Development, Design, Construction, Leasing, and other internal teams to ensure seamless coordination
• Support communication and information flow between executive leadership, consultants, and external partners
• Coordinate meetings and follow‑ups to ensure alignment on scope, schedule, and priorities
• Identify opportunities to streamline project workflows, improve coordination processes, and enhance efficiency
• Support the implementation and maintenance of project management systems, tools, and templates
• Utilize AI tools to enhance processes and productivity
• Support with research on various development and acquisition projects

Qualifications

• Bachelor’s degree in Business Administration, Real Estate, Architecture, Design, or related field (or equivalent experience)
• 2–5 years of experience in project coordination, executive support, development, design, or a related environment
• Strong organizational and time management skills with the ability to manage multiple concurrent priorities
• Excellent written and verbal communication skills, with the ability to interface with executive leadership
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and project management tools
• Strong attention to detail and a proactive, solutions‑oriented mindset
• Organizational Excellence: Ability to manage complex schedules, timelines, and deliverables with precision
• Collaboration: Works effectively across departments and with diverse stakeholders
• Executive Presence: Professional, polished, and able to operate confidently in executive settings
• Problem Solving: Anticipates needs and proactively addresses challenges
• Adaptability: Thrives in a dynamic, fast‑paced environment with evolving priorities
• Proficient in utilizing AI tools (ChatGPT, Claude etc.)

Caruso is an equal opportunity employer. We celebrate a diverse and inclusive workforce that reflects the communities we serve. We believe that diversity of thought, background, and experience makes us stronger and more innovative. We do not discriminate against any employee or applicant for employment and comply with all applicable laws providing equal employment opportunities. We foster a workplace where everyone feels welcome, respected, and valued. We are committed to creating a workplace where everyone can thrive.