Project Coordinator

First Global Management Services, Inc.; United States; Remote; USD 50,000 - 70,000; Full time

Benefits offered by this job

Private Medical Insurance

28 Days Annual Leave

Volunteer Day

Sick Pay

Parental Leave

Wellness Stipend

Headspace access

Life Insurance

EAP

Cycle to Work

Season Ticket Loan

Phone Allowance

Pension Enhancements

Discretionary Bonus

Job summary

FIRST is a leading global brand experience agency delivering Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. The Project Coordinator supports PMs in planning and executing virtual, in-person, and hybrid events for high-touch clients, with domestic travel as needed.

This entry-level role offers exposure to corporate events, collaborative teamwork, and growth opportunities within a global organization.

Qualifications

• Position requires 1-2 years experience including entry-level venue sourcing, meeting planning, and supporting a team.
• Proficient with Microsoft Office applications such as PowerPoint and Excel.
• Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers.
• Creative problem solver, resourceful and a team player.
• Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail.
• Calm and flexible approach to handling the pressure and stress of ever-changing demands.
• Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines and maintain attention to detail.
• Ambitious, proactive, and flexible when dealing with ever-changing situations.
• Willing to travel when requiredDemonstrated ability to collaborate with colleagues at all levels.
• Highly motivated, able to work independently

Responsibilities

• The Project Coordinator supports a team of Project Managers in planning and executing virtual, in-person, and hybrid events, ensuring exceptional service and creative solutions for high-touch clients.
• Responsibilities include supporting event logistics, budget tracking, registration, transportation, food & beverage, and onsite staffing.
• This role offers an excellent opportunity for an entry-level event planner to gain experience in a corporate environment while working with a dynamic team of event professionals.
• There is a requirement to travel domestically.

Skills

Venue sourcing

Meeting planning

Client relations

Multi-project management

MS Office

Travel readiness

Tools

Microsoft Office

Job description

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.

Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.

Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Learn more at www.firstagency.com

What You Would Get To Do

The Project Coordinator supports a team of Project Managers in planning and executing virtual, in-person, and hybrid events, ensuring exceptional service and creative solutions for high-touch clients. Responsibilities include supporting event logistics, budget tracking, registration, transportation, food & beverage, and onsite staffing. This role offers an excellent opportunity for an entry-level event planner to gain experience in a corporate environment while working with a dynamic team of event professionals.

There is a requirement to travel domestically.

Your Contributions

• Responsible for supporting the planning and execution of virtual, in-person and hybrid events
• Support events from creative concept and development through initial briefing to reconciliation including but not limited to, budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, name badge coordination, collation of materials and shipping of event materials for in-person events
• Support other team members with event management and onsite execution
• Keep team members and internal stakeholders well informed of all relevant logistical information
• Create timely and effective communications as often as needed
• Work with the team to ensure adherence to client standards of operations
• Responsible for accurate and timely budgeting, invoicing and reconciliation of events
• Share knowledge of best practice regarding new suppliers, services, and venues
• Always look to integrate best practices and raise the bar at each event
• Be proactive with ideas and creative solutions

What We Are Looking For

• Position requires 1-2 years experience including entry-level venue sourcing, meeting planning, and supporting a team
• Proficient with Microsoft Office applications such as PowerPoint and Excel
• Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
• Creative problem solver, resourceful and a team player
• Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail
• Calm and flexible approach to handling the pressure and stress of ever-changing demands
• Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines and maintain attention to detail
• Ambitious, proactive, and flexible when dealing with ever-changing situations
• Willing to travel when requiredDemonstrated ability to collaborate with colleagues at all levels
• Highly motivated, able to work independently

At FIRST, we believe that the passion, creativity, and commitment of our teams drive our success. That’s why we offer a range of benefits and perks to support your personal and professional growth

• Private Medical Insurance with BUPA from day one
• 28 Days Annual Leave PLUS Bank Holidays
• Personal Volunteer Day
• 20 Days of Sick Pay each Year
• Enhanced Parental Leave (Maternity & Paternity)
• Wellness Stipend
• Complimentary access to Headspace, Rocket Lawyer & Maven
• Life Insurance
• Employee Assistance Program (EAP)
• Cycle to Work Scheme
• Season Ticket Loan
• Mobile Phone Allowance
• Pension Scheme Enhancements
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York and Singapore, you may have the opportunity to work on exciting projects across different locations

#LI-TS1 #LI-Remote

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.