Project Coordinator

Talentify; Tulsa (OK); Hybrid; USD 44,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Paid Time Off

Job summary

Actalent in Tulsa, OK seeks a Cost Analyst to coordinate project team activities and support Project Managers with project logistics. The role partners with PMs to ensure accurate cost tracking, budget variance explanations, and timely financial reporting across multiple projects.

You will prepare cost projections, assist in bid processes, manage work orders, and collaborate with engineers, designers and supply chain to optimize project spend while complying with SOX controls.

Qualifications

• Bachelor’s or Associate degree in construction management, engineering, accounting, or business.
• 0–3 years of experience working on project budgets, projections, and cost tracking/analysis.
• Proficiency with MS Office and cost-tracking software.

Responsibilities

• Prepare cost re-projections and budget variance explanations for project spending.
• Prepare contract requisitions and participate in the bidding process.
• Coordinate the work order process related to a project from creation to closing.
• Coordinate project meetings and support PM with planning, pre-bid, and status meetings; assist in PLMP, Communication Plan, and other documentation.
• Coordinate project logistics (temporary facilities, permits, lay down yards).
• Prepare cash flow projections and budget variance monitoring; support SOX activities.
• Track, analyze and submit information for un-vouchered liabilities and billable work orders.
• Create contract requisitions and assist in RFP and scope of work preparations; assist in bid evaluations and contract awarding.
• Coordinate the work order process including journal entries and Major Plant in Service reports.
• Will work under supervision of higher level Project Coordinators.

Skills

Cost analysis

Budgeting

Financial reporting

SOX compliance

Team coordination

Education

Bachelor’s or Associate in Construction Management, Engineering, Accounting, or Business

Tools

Microsoft Office

Costing software

Job description

Position Summary

Actalent connects passion with purpose. We are supporting critical engineering and sciences initiatives that advance how companies serve the world. With almost 40 years of experience, our scalable talent solutions and engineering and sciences services provide the expertise our customers need to achieve more. The Cost Analyst will be responsible to coordinate project team activities and support the Project Managers with regard to project logistics. They will work under the supervision and guidance of higher-level Cost Analysts.

Primary Duties and Responsibilities

• Prepare cost re-projections and budget variance explanations for project spending.
• Prepare contract requisitions and participate in the bidding process.
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing.
• Coordinate project meetings (including strategy/project planning, kick-off, pre-bid, preconstruction and status meetings); works with project team members on project activities, communicates with TCR’s, engineers, and designers on behalf of PM; support Project Manager in the preparation and updating of PLMP documents, Communication Plan, Checklists, PRB requests, Safety Plans, Project Completion Punchlist, etc.
• Coordinate project logistics (including making arrangements for temporary office/jobsite facilities, electricity, securing permits, securing lay down yards, etc.)
• Prepare re-projections of project spending and cash flows, budget variance monitoring, cost tracking/analysis; provide analysis and verification for SOX activities.
• Track, analyze and submit information for un-vouchered liabilities (UVLs), develop invoice data for billable work orders
• Create contract requisitions, provides assistance in preparing Request for Proposal and/or Scope of Work, prepares bid evaluations, assists in analysis of bid results and awarding of contract, communicates with Supply Chain, work with Contractors on various items (UVLs, invoices, contracts, proposals, Affidavit of Completion (AOC), retention, etc.)
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing, including Work Order analysis reports, placing work orders in service, preparing journal entry reclassifications, completing the Major Plant in Service report.
• Will work under the supervision and guidance of higher level Project Coordinators

Education and Experience Requirements

• Bachelor’s or Associate’s in Construction Management, Engineering, Accounting, or Business
• Zero to three years of experience working on projects budgets, projections, and cost tracking/ analysis
• Zero to three years of experience working with accounting principles (debit and credits)
• Be very proficient with Microsoft Office projects and have experience working with a financial costing software

Requisite Abilities and Skills

• Demonstrate ability to manage time effectively and efficiently, show capable of having organizational and planning skills, as well as having an aptitude for accuracy and attention to detail.
• Strong written and verbal communication
• Team player with ability to work in a highly cross-functional and virtual environment
• Ability to plan, set, and achieve goals
• Superior level of personal character and integrity

Pay and Benefits

The pay range for this position is $32.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Tulsa,OK.

Application Deadline

This position is anticipated to close on May 11, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [e-mail] for other accommodation options.