Project Coordinator

Mueller Sports Medicine; Town of Prairie du Sac (WI); On-site; USD 80,000 - 110,000; Full time

Job summary

Mueller Sports Medicine, Inc. is seeking a results-driven Project Manager at our Corporate Headquarters in Prairie du Sac, WI. You will ensure projects are completed accurately and on schedule, coordinating cross‑functional teams and stakeholders to meet priorities.

You will lead meetings, develop updates and reports, manage tasks in QCBD, and identify and escalate risks while complying with ISO 13485 and FDA standards. Strong communication and organization are essential for success in this role.

Qualifications

• Three or more years of project management or cross-functional leadership.
• Ability to understand and comply with Mueller Safety Systems and regulatory requirements.
• Experience coordinating with multiple stakeholders across departments.

Responsibilities

• Identify project scope and set time-bound objectives with project team & stakeholders.
• Work cross-departmentally to include all stakeholders, identifying resource availability to meet objectives & timelines.
• Lead and facilitate project meetings with project team and stakeholders; provide updates.
• Prepare project updates including meeting minutes, presentations, emails, and Gantt charts.
• Outline and manage tasks within QCBD; assign owners per scope.
• Identify, navigate and escalate project risks per ISO 13485 and FDA standards.
• Collaborate with PMO Manager to understand project priorities.
• Assist in SAP material master setup and BOM updates.
• Run weekly project status reports and maintain documentation.
• Provide support and guidance to internal stakeholders on operations-related matters.

Skills

Project management

Cross-functional leadership

Planning

Communication skills

Quality & regulatory awareness

Education

Bachelor's degree

Associate degree

Tools

SAP

Inventory management systems

Excel (MS Office)

Job description

Job Details: Job Location: Corporate Headquarters - Prairie du Sac, WI, Position Type: Full Time, Education Level: Bachelor Degree (4 years), Salary Range: Undisclosed, Job Category: General Business

POSITION OVERVIEW

Ensures that projects are completed accurately and that project timelines are met.

POSITION FUNCTIONS

• 80% Project Management
  • Identify project scope; develop clear, time-bound objectives with Project Team & Key Stakeholders
  • Work cross-departmentally to include all stakeholders, identifying resource availability to meet project objectives & agreed-upon timelines
  • Lead/Facilitate Project Meetings with Project Team as well as providing updates to Project Team and Key Stakeholders
  • Prepare project updates, including but not limited to, meeting minutes, presentations, email correspondence, Gantt Charts
  • Outline and manage project tasks within QCBD (Quality Collaboration by Design); ensure tasks are assigned appropriately for project scope and task owner
  • Identify, navigate & Escalate project risks while adhering to ISO 13485 and FDA Standards
  • Collaborate with PMO Manager to understand Project Priorities
• 10% Enterprise Resource Management (ERP) SAP Administration
  • Assist in the setup and management of SAP material master (i.e. Master Data), bill of material (BOM) updates
  • Work in strong collaboration with the Master Data Management Coordinator to ensure management of material statuses within SAP as well as Inventory Levels and Roll out strategy
• 10% Administrative
  • Run project status reports on a weekly basis or as often as required.
  • Ensure project documentation is complete.
  • Provide support and guidance to internal stakeholders on operations-related matters.
  • Handle special projects and perform related work, as required.
  • Document existing standards and processes, as necessary, to support training of new employees and development of area SMEs.
  • In the absence of the PMO Manager, assisting in execution of PMO Manager responsibilities
• NA Other duties as assigned to meet the needs of the organization.

*Position Functions for this position consist of all items listed under any category that make up 5% or more of the position duties. This position description is subject to change without notice.

Qualifications

MINIMUM QUALIFICATIONS

• Associate degree in administration, business, project management or other related field or an equivalent combination of education and experience sufficient to perform the position functions of the job.
• Three or more years of project management, leadership of cross functional team or other related experience.
• Ability to understand and comply with Mueller Safety Systems and current regulatory requirements.

REQUIRED SKILLS

• Exercises judgment within broadly defined practices and policies.
• Makes sound decisions based on analysis, discussion, experience and judgment.
• Demonstrated team player with active participation in meetings.
• Strong planning and project management skills.
• Strong ability to transition efficiently from working independently to working collaboratively.
• Anticipates emerging and future trends accurately based on broad knowledge and perspective.
• Excellent written and verbal communication skills, with ability to communicate at all levels of the organization including with the board.
• Develops and maintains interpersonal relationships.
• Strong organizational and problem-solving skills, attention to detail, and the ability to balance multiple priorities.
• Advanced use of Microsoft products, including Word, Outlook and Excel, and related industry applications. Prior experience with inventory management systems and SAP, preferred.
• Valid driver’s license.

Responsible to appropriately protect the confidentiality, security, and integrity of the organization’s systems and data as well as client data.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the team member is required to have ordinary ambulatory skills; ability to stand or sit, bend or stoop, and manipulate (lift, carry, move) light weights of up to 40 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate office equipment and read. The team member frequently is required to sit, reach with hands and arms, talk and hear. Position requires frequent typing. Position requires occasional business travel, including operation of a motor vehicle.