Project Coordinator

Aspiranet; Stockton (CA); Remote; USD 80,000 - 100,000; Full time

Job summary

A nonprofit organization is seeking a Projects Coordinator to manage proposal development and ensure timely submissions. This remote role requires strong organizational and communication skills, proficiency in document editing, and a commitment to support programs that transform lives. Candidates with an Associate degree or relevant experience are encouraged to apply.

Benefits

Competitive compensation

Comprehensive benefits package

403(b) retirement plan with matching

Flexible paid time off

Employee assistance program

Qualifications

• Associate degree or 3 years in project coordination or document editing.
• Advanced proficiency in Adobe and Microsoft Office Suite.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate the proposal development process from planning to submission.
• Maintain proposal materials and manage databases for tracking.
• Facilitate communication and progress reports to senior leadership.

Skills

Organizational skills

Communication skills

Attention to detail

Data entry

Adobe Acrobat

Microsoft Office Suite

Education

Associate degree in Business, English, or related field

Tools

Adobe Acrobat

SharePoint

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Overview

Projects Coordinator

Location: Remote – Stockton or Turlock, California

Schedule: Full-Time | Non-Exempt

Department: HQ - Admin

Reports To: Sr. Projects Coordinator / Projects Supervisor

Pay Range: $32.00- 34.00 /hr

Aspiranet, a leading California-based nonprofit dedicated to supporting children, youth, and families, is seeking a Projects Coordinator to join our team. If you excel in organization, communication, and attention to detail and you enjoy managing complex proposal and funding processes this is your opportunity to make a lasting difference while supporting programs that transform lives across California.

About Aspiranet

Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed.

Our services span the state and are delivered through six dedicated divisions: Foster Care and Adoption, Transitional Aged Youth (TAY), Residential, Intensive Home-Based Services, Behavioral Health, and Family and Community. At Aspiranet, every role contributes to something greater—helping to create a future where opportunity, hope, and healing are within everyone’s reach.

Position Summary

The Projects Coordinator is responsible for the preparation, coordination, and submission of the agency’s funding opportunity proposals. This role supports the agency’s mission by maintaining proposal materials, coordinating documentation, and managing data for internal analysis and leadership reporting.

The position requires collaboration with district offices, consultants, and external agencies to ensure timely, accurate, and compliant submissions. The Projects Coordinator also manages databases, tracks contract terms, and supports the full lifecycle of the proposal process—from opportunity identification through submission and award.

Key Responsibilities

• Proposal & Contract Coordination
• Coordinate the full lifecycle of proposal development from initial planning to submission and award notification.
• Collect and compile documentation related to funding and program opportunities.
• Develop, review, and submit Community Care Licensing (CCL) Program Statements.
• Edit and compile final proposal documents for accuracy, completeness, and timely submission.
• Maintain records of active and inactive proposals; file and tag contracts with metadata.
• Monitor funding opportunity platforms, set up proposal projects, and support review and submission processes.
• Extract and track contract terms, compile proposal recaps and forecasts, and assist with post-award tasks such as score sheet collection.
• Conduct research on competitor contracts and support annual updates of program and departmental data.

• Communication & Collaboration
• Facilitate clear communication across departments regarding funding and program opportunities.
• Coordinate with internal teams, district offices, and consultants throughout proposal development.
• Prepare and deliver periodic progress reports to senior leadership.
• Provide administrative and technical support to the Projects Supervisor and executive leadership team as needed.

• Systems Management & Reporting
• Maintain and update the Program Contracts Site, proposal/RFP database, and funder list.
• Manage data and prepare reports for leadership decision-making and compliance.

Qualifications

Minimum:

• Associate degree in Business, English, or a related field, or a minimum of 3 years of experience in document editing, project coordination, or a similar role.
• Advanced proficiency in Adobe Acrobat, SharePoint, and Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficient in 10-key data entry.
• Capable of preparing budget layouts and designing complex equations with accuracy.
• Strong organizational skills with keen attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Demonstrates flexibility in handling multiple projects and shifting priorities.
• Excellent verbal and written communication skills.
• Ability to prepare clear, concise, and well-structured reports.
• Meets all state-required conditions of employment (fingerprint clearance, Child Abuse Index, TB/physical exam, valid driver’s license, clean driving record).

• Preferred:
• Bachelor’s Degree in Business Administration or related field.
• Prior work experience in a not-for-profit setting.
• Experience in a multi-site organization.

Work Environment & Schedule

• Remote role in Stockton, CA or Turlock, CA
• Monday - Friday (8:00 AM - 5:00 PM)

Why Aspiranet?

• Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
• Access to the Aspiranet Employee Perks Program with exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more.
• Flexible Hybrid/Remote Schedule for work-life balance.
• Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.
• Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.
• Training opportunities to support ongoing development and career aspirations.
• Collaborate in a supportive, inclusive, and mission-aligned culture.
• Opportunity to lead meaningful initiatives that support employee wellbeing.

Physical Demands & EEO

The physical demands and work environment are representative of those encountered in performing essential functions. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions. The position typically operates in a standard office environment with a generally quiet noise level.

Equal Employment Opportunity

Aspiranet is an equal opportunity employer that values diversity and is committed to Inclusion, Diversity, Equity, and Access (IDEA).

Ready to Apply?

Join us in building brighter futures. Apply today through our career portal: www.aspiranet.org/careers

Pro Tip: Once you’re in the portal, create an account to start your application quickly and easily.