Project Coordinator

Cushman & Wakefield; St. Louis (MO); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement savings plans

Paid time off

Job summary

Cushman & Wakefield is seeking a detail-oriented Project Coordinator to provide day-to-day administrative and operational support for our design team in St. Louis.

You will act as the central point of contact for vendors, coordinate site visit schedules, manage deliverables and ensure information accuracy, keeping stakeholders up-to-date on project status. The role requires 1–3 years of related experience, proficiency in Smartsheet and Excel, and strong organizational and communication skills.

Qualifications

• Bachelor's degree in Architecture, Engineering, Construction Management, Business Administration, Communications or related field.
• 1-3 years of experience in a related role.
• Working knowledge in Smartsheet and Excel.
• Excellent communication skills, both verbal and written.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.

Responsibilities

• Prepare various reports including daily, weekly, monthly project reports.
• Provide administrative support to Design Managers, including scheduling meetings, preparing presentations, preparing agendas, and taking minutes.
• Assist design managers in planning and executing test fit projects.
• Coordinate site visits with vendors and site contacts.
• Monitor project progress and track milestones to ensure timely completion.
• Prepare and maintain project documentation, including contracts, drawings, photos, and all due diligence reports.
• Communicate project status to stakeholders and elevate issues as necessary.
• Monitor progress of site visits and ensure quality standards of site survey and due diligence reports.
• Coordinate and track projects, ensuring changes are documented and communicated to stakeholders.
• Monitor and track project invoices and expenses in line with pricing.
• Compile all checklists for a project.
• Facilitate communication and collaboration between project teams, including engineers, contractors, and subcontractors.
• Support time management tracking for invoicing and monthly client deliverables.
• Track and manage existing contracts
• Support vetting and bringing on additional vendors.
• Assist the Design Team in the pre-design phases with file folder and Smartsheet creations.
• Support project closeout activities, including compiling project documentation.

Skills

Communication skills

Time management

Organization

Attention to detail

Problem solving

Education

Bachelor's degree in Architecture, Engineering, Construction Management, Business Administration, Communications or related field

Tools

Smartsheet

Excel

Job description

Job Title

Project Coordinator

Job Description Summary

We are looking for a detail-oriented Project Coordinator to provide day-to-day administrative and operational support for our high performing design team. In this role, you will act as the central point of contact for multiple vendors, focusing on the tactical execution of tasks, coordinating schedules for site visits, managing deliverables and information accuracy. You will ensure meetings are productive, records are organized, trackers are accurate, and stakeholders are kept up-to-date on project status.

Job Description

We are looking for a detail-oriented Project Coordinator to provide day-to-day administrative and operational support for our high performing design team. In this role, you will act as the central point of contact for multiple vendors, focusing on the tactical execution of tasks, coordinating schedules for site visits, managing deliverables and information accuracy. You will ensure meetings are productive, records are organized, trackers are accurate, and stakeholders are kept up-to-date on project status.

Principal Responsibilities

• Prepare various reports including daily, weekly, monthly project reports.
• Provide administrative support to Design Managers, including scheduling meetings, preparing presentations, preparing agendas, and taking minutes.
• Assist design managers in planning and executing test fit projects.
• Responsible for the coordination of site visits with vendors and site contacts
• Monitor project progress and track milestones to ensure timely completion.
• Prepare and maintain project documentation, including contracts, drawings, photos, and all due diligence reports, etc.
• Communicate project status to stakeholders and elevate issues, as necessary.
• Monitor progress of site visits and ensure quality standards of site survey and due diligence reports.
• Coordinate and track projects, ensuring all changes are documented and communicated to relevant stakeholders.
• Monitor and track project invoices and expenses are in compliance with standard pricing.
• Compile all checklists for a project.
• Facilitate communication and collaboration between project teams, including engineers, contractors, and subcontractors.
• Support time management tracking for invoicing and monthly client deliverables.
• Track and manage existing contracts
• Support vetting and bringing on additional vendors.
• Assist the Design Team in the pre-design phases with file folder and Smartsheet creations.
• Support project closeout activities, including compiling project documentation.

Requirements:

• Bachelor's degree in Architecture, Engineering, Construction Management, Business Administration, Communications or related field.
• Requires 1-3 years of experience in a related role.
• Working knowledge in Smartsheet and Excel
• Excellent communication skills, both verbal and written.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $24.52 - $28.8461

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"