Contracts Coordinator

Clean Energy & Infrastructure Services; Rockford (IL); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

401(k) match

ESPP

Health insurance

Flexible spending

PTO

Job summary

William Charles Construction, a MasTec Company, is hiring a Contracts Coordinator to support our civil construction operations in Rockford, IL. You will issue downstream subcontracts and purchase orders, manage document control, process change orders, and track insurance to keep projects delivered on time.

The ideal candidate has experience in a unionized, heavy civil environment and a solid understanding of construction documentation and compliance requirements.

Qualifications

• 2-5 years of experience in contract administration or document control, and administrative support preferably in civil or union construction environments.
• High school diploma required.

Responsibilities

• Prepare, issue, and track downstream subcontracts, purchase orders, and related contract documents.
• Maintain document control systems, ensuring that all project documents are properly filed, updated, and distributed.
• Assist with the processing of change orders, including gathering backup, routing for approvals, and updating contract values.
• Coordinate with project managers, estimators, superintendents, and accounting to support timely and accurate documentation.
• Monitor and ensure subcontractor compliance with contract requirements, including insurance.
• Provide administrative support to support project needs.

Education

High school diploma

Job description

Contracts Coordinator

Job Locations

US-IL-Rockford

Overview

William Charles Construction, a MasTec Company, is currently hiring a Contracts Coordinator to support our civil construction operations for all William Charles Companies. This role is responsible for issuing downstream subcontracts and purchase orders, managing document control, processing change orders, tracking insurance, and performing a variety of administrative tasks to support project delivery.

The ideal candidate will have experience in a unionized, heavy civil environment and an understanding of construction documentation and compliance requirements.

This is an onsite position in our Rockford, IL office.

Company Overview:

With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our "Do it Right the First Time" work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management and mining and materials production, we have the expertise to help our customers complete their most complex projects.

MasTec's Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Responsibilities

• Prepare, issue, and track downstream subcontracts, purchase orders, and related contract documents.
• Maintain document control systems, ensuring that all project documents are properly filed, updated, and distributed.
• Assist with the processing of change orders, including gathering backup, routing for approvals, and updating contract values.
• Coordinate with project managers, estimators, superintendents, and accounting to support timely and accurate documentation.
• Monitor and ensure subcontractor compliance with contract requirements, including insurance.
• Provide administrative support to support project needs.

Qualifications

• 2-5 years of experience in contract administration or document control, and administrative support preferably in civil or union construction environments
• High school diploma required

Knowledge, Skills And Abilities

• Working knowledge of construction project workflows and compliance is highly preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook, PDF Exchange); experience with document control or project management software is a plus
• Strong attention to detail, communication skills, and ability to manage multiple priorities
• Familiarity with prevailing wage or certified payroll is a plus
• Proven success building and maintaining internal and external relationships
• Outstanding written and verbal communication skills
• Excellent organizational skills

What's in it for you:

Financial Wellbeing

• Compensation - $28.00 - $30.00/hour, commensurate with experience
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

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Service Line

WCL-William Charles Construct