Project Coordinator

Conservation Corps of Long Beach; Signal Hill (CA); On-site; USD 70,000 - 74,000; Full time

Job summary

Conservation Corps of Long Beach in Signal Hill, CA, seeks a Project Coordinator to support landscape construction and capital projects. You will manage RFIs, submittals, change orders, billing, and project communications from preconstruction through closeout, split between office and field.

Under the Senior Project Manager, you will assist with budgets, schedules, and documentation, mentor Corpsmembers, and coordinate with clients, inspectors, and partners to ensure quality work and on-time

Qualifications

• High school diploma or equivalent required; 1 year of experience in construction, landscaping, project coordination, or office administration.
• Some college coursework or a degree in Construction Management, Architecture, Landscape Architecture, Civil Engineering, or related field is a plus.
• Interest in learning construction administration (RFIs, submittals, change orders, pay applications, project closeout).
• Proficiency with basic computer tools and clear written/verbal communication.

Responsibilities

• Prepare, submit, and track RFIs, and coordinate with designers, clients, and field staff.
• Prepare and track shop drawings, product data, and samples for plans/specs compliance.
• Prepare change order requests with cost backup and track approvals.
• Prepare schedules of values, monthly pay applications, and invoices; track payments and retention.
• Write clear, professional emails, letters, and meeting minutes; respond to inquiries promptly.
• Review plans, specifications, contracts; keep RFI, submittal, and change order logs current.
• Coordinate permits, inspections, DigAlert, and track insurance, bonds, subcontractor paperwork, and wage reporting.
• Manage punch lists, as-built drawings, warranties, O&M manuals, and final inspections.

Skills

Written communication

Verbal communication

Organization

Dependability

Mentoring

Education

High school diploma or equivalent

Some college coursework or degree in Construction Management, Architecture, Landscape Architecture, Civil Engineering, or related field

Tools

Microsoft Word

Excel

Job description

Project Coordinator# Project CoordinatorHot JobSignal Hill, CA 90755Start Date 10/23/2026End Date 11/20/2026## OverviewSalary Range$70,304.00 - $74,341.68 SalaryPosition TypeFull Time## Program Coordinator**Organization Summary**Since 1987, the Conservation Corps of Long Beach (CCLB) has worked to help youth realize their potential while serving the Gateway Cities area. As a state-certified Corps, CCLB is positioned to offer its Corpsmembers access to a variety of environmental work experiences while also facilitating personal development opportunities. More than 12,000 youth and young adults have benefitted from our unique program, and over 1,500 have received a high school diploma while working with us. We continue to serve local youth as we work towards achieving our vision of a world where all youth and young adults thrive, are resilient, have equitable access to opportunity, and are stewards of our community and the environment.**Mission**The primary mission of the Conservation Corps of Long Beach is to support young people in realizing their potential through work, service, conservation, and education.**Position Summary**At CCLB, our mission comes first. The Landscape Construction and Capital Projects Departments operate as a workforce training program, where Corpsmembers learn green infrastructure project implementation by working on real projects. This includes landscape installation, irrigation, hardscape, tree planting, stormwater improvements, and park and facility upgrades for public agencies and nonprofit partners. Every project has two goals: deliver quality work for our partners and prepare Corpsmembers for careers in construction and the green workforce.Under the supervision of the Senior Project Manager, and in close coordination with the Director of Projects and Construction Training, the Construction Project Coordinator will learn and take on construction administration for these projects from preconstruction through closeout. This includes budgets, schedules, RFIs, submittals, change orders, billing, and project correspondence. The position also supports crew coordination and plays an active role in training and mentoring Corpsmembers on the job.This position is split between the office and the field. Approximately 60% of the time is spent in the office on project administration, and 40% is spent on job sites meeting with clients and inspectors, monitoring progress, and supporting crews.CCLB is committed to growing its staff the same way we grow our Corpsmembers. Candidates do not need to come in with construction administration experience. The selected candidate will receive on the job training and mentorship from the Senior Project Manager and the Director of Projects and Construction Training in budgets, RFIs, submittals, change orders, scheduling, and project closeout, along with support to earn certifications such as OSHA 30 and First Aid/CPR. We are looking for someone who is organized, eager to learn, and committed to our mission.## Essential Responsibilities**Construction Administration*** **RFIs:** Prepare, submit, and track RFIs, and coordinate timely responses with designers, clients, and field staff.* **Submittals:** Prepare and track shop drawings, product data, and samples for compliance with plans and specifications.* **Change orders:** Prepare change order requests with cost backup and track them through approval.* **Billing:** Prepare schedules of values, monthly pay applications, and invoices, and track payments and retention.* **Correspondence:** Write clear, professional emails, letters, and meeting minutes, and respond to project inquiries promptly.* **Documents and logs:** Review plans, specifications, and contracts, and keep RFI, submittal, and change order logs current.* **Permits and compliance:** Coordinate permits, inspections, and DigAlert, and track insurance, bonds, subcontractor paperwork, and prevailing wage reporting.* **Closeout:** Manage punch lists, as built drawings, warranties, O&M manuals, final inspections, and lien releases.**Budgets and Estimating*** Build, monitor, and report on budgets across multiple projects.* Assist with cost estimates, quantity takeoffs, proposals, and bid documents.* Request and compare vendor and subcontractor quotes, and prepare purchase orders.* Reconcile project costs and revenue monthly with Finance, and code invoices to the correct cost centers.**Coordination*** Prepare and update project schedules, and flag delays early.* Lead or attend preconstruction meetings, progress meetings, and site walks, and prepare agendas and minutes.* Visit job sites regularly to check progress, quality, and safety, and document conditions with daily reports and photos.* Coordinate crews, materials, equipment, deliveries, and subcontractors.* Serve as a point of contact for clients, cities, agencies, design professionals, and partners.**Supervision*** Prepare weekly crew schedules and maintain the department project schedule.* Supervise assigned field supervisors and their Corpsmember crews, as directed by the Senior Project Manager.* Review and approve timecards in Paycom, and track labor hours by project.* Lead tailgate safety meetings and support compliance with Cal/OSHA and CCLB safety policies.* Help train Corpsmembers in landscape installation, irrigation, hardscape, plan reading, and job site safety.* Mentor Corpsmembers on the job, helping them build construction skills, strong work habits, and confidence, and guiding them toward careers in the trades.* Take part in interviews and orientation for new Corpsmembers.* Assist with staff evaluations, coaching, and corrective action, and counsel, motivate, and discipline Corpsmembers as needed.**Reporting and Record-keeping*** Keep project files organized on the CCLB OneDrive.* Make sure field supervisors submit daily reports, timesheets, and photos on time.* Track daily project metrics and complete monthly metrics reports.* Prepare weekly, monthly, and final project reports, including budget to actual reports.* Prepare reports and presentations for sponsors, the CCLB Board, and City Council as needed.* Report equipment and vehicle needs to the Operations Manager.Required Education and Experience* High school diploma or equivalent.* At least 1 year of experience in construction, landscaping, project coordination, or office administration. Trade school, internship, or volunteer experience also counts.* Interest in learning construction administration, including RFIs, submittals, change orders, pay applications, and project closeout. Training is provided.* Basic computer skills, including email, Microsoft Word, and Excel.* Clear and professional written and verbal communication.* Organized, dependable, and able to keep track of multiple tasks.* Interest in working with and mentoring young adults from diverse backgrounds.* Comfortable splitting time between the office and active job sites, with regular field visits throughout the week.* Able to sit for extended periods in the office, walk active job sites with uneven surfaces, and work outdoors in a variety of weather conditions.* Able to lift up to 50 lbs.* Valid California Driver’s License.**Preferred Education and Experience**None of the following is required. We will provide training in these areas, but any experience you bring is a plus.* Some college coursework or a degree in Construction Management, Architecture, Landscape Architecture, Civil Engineering, or a related field.* Experience reading construction plans and specifications.* Experience tracking budgets, costs, or invoices.* Familiarity with Procore, Bluebeam, Smartsheet, or similar tools.* Knowledge of landscape, irrigation, hardscape, or green infrastructure construction.* Public works or prevailing wage experience.* OSHA 10 or OSHA 30 certification.* Supervisory or crew lead experience.* Experience with nonprofit or public agencies.* Bilingual in English and Spanish.**Other Duties and Requirements*** DMV printout and Class C Driver’s License.* First Aid/CPR certification is required as a condition of employment, or within 30 days of hire.* Employment is contingent upon a good driving record.* Perform other duties as assigned. This job description is not a complete list of duties, and duties may change at any time without notice.