Project Coordinator

KPFF Inc.; Seattle (WA); Presencial; USD 44.000 - 55.000; Tempo integral

Benefícios oferecidos por esta vaga

401(k)

Medical insurance

Dental insurance

Vision insurance

HSA option

FSA option

Paid holidays

Vacation time

Personal time

Jury duty pay

Family leave

Resumo da vaga

KPFF Consulting Engineers seeks a Project Coordinator for KPFF Seattle’s Civil Team to assist project managers and engineers with project controls, coordination, and administrative tasks. The role emphasizes writing, research, tracking, and ensuring work stays within scope, schedule, and budget.

Located in downtown Seattle, this position supports project lifecycle activities, from planning through delivery, with responsibilities spanning communications, data management, contract administration,

Qualificações

• Proficiency in MS Office (Word, Excel, PowerPoint) required.
• Experience with data management software is preferred.
• Bachelor’s degree; high school diploma acceptable with experience.

Responsabilidades

• Facilitate client, subconsultant, and internal communications.
• Coordinate project deliverables across lifecycle stages.
• Schedule meetings, prepare agendas, and record minutes.
• Organize project data, drawings, reports, and records.
• Support permitting and contract administration tasks.
• Track budgets, fees, and invoicing; assist with progress reporting.
• Prepare proposals and marketing materials.

Conhecimentos

Microsoft Office proficiency

Project management

Communication skills

Technical writing

Data management tools

Independence

Attention to detail

Formação

High School Diploma/GED

Bachelor’s degree preferred

Ferramentas

Bluebeam

Smartsheet

Microsoft Project

Descrição da vaga

Company Description

KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. For over 65 years KPFF has been providing creative solutions and excellent client service for a diverse range of projects and industries. Our 1,500+ professionals in 36 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and meaningful projects. To learn more about us and the projects we work on, visit our website at www.kpff.com .

Job Description

KPFF Seattle’s Civil Team designs sites that enable land to be developed for commercial, residential, institutional, and recreational purposes. We also design critical public and private infrastructure systems that support the built and natural environments, including district energy, regional storm drainage facilities, utility grids, and trails. We support projects ranging from feasibility evaluations and master planning to design, permitting, and construction. Our group works in close collaboration with owners, architects, landscape architects, and other engineering disciplines to build a more sustainable, resilient, and thriving community.

Supporting the success of this work is our Project Coordination team, which plays a key role in keeping projects organized, on track, and moving efficiently from planning through delivery. Located in downtown Seattle, KPFF’s Washington Division is seeking a Project Coordinator to assist project managers and engineers with project controls and coordination, writing and editing, communication, research, and tracking to help ensure project work is delivered within scope, schedule, and budget. Possible responsibilities include:

• Project Contributions
  • Facilitate effective communication with clients, subconsultants, and internal team members, and act as the point-of-contact in the absence of project managers.
  • Coordinate project deliverables with engineers, subconsultants, clients, and administrative team throughout project lifecycle.
  • Schedule project meetings, prepare agendas, record minutes, and maintain action item lists.
  • Organize and maintain project data, spreadsheets, correspondence, drawings, reports, and other project records.
  • Coordinate the archival of project files and drawings with the Records Manager.
  • Conduct project background research and assist with the preparation and organization of reports, letters, memos, and grant materials.
  • Perform quality-control reviews of written and administrative documents for completeness, consistency, formatting, and accuracy.
• Support the permitting process by researching jurisdictional requirements, application procedures, submittal requirements, fees, and review timelines.
• Assist with the preparation, coordination, and tracking of permit applications, supporting documents, correction responses, resubmittals, and approvals.
• Coordinate with clients, project team members, and Authorities Having Jurisdiction (AHJs) to support timely and complete permit submittals.
• Contract Administration
  • Set up and maintain spreadsheets for fee estimates, cost tracking, and billing.
  • Prepare and coordinate subconsultant agreements, amendments, and related contract documentation.
  • Perform administrative review of RFPs, RFQs, MSAs, and vendor contracts; track identified requirements and coordinate final review with project managers and other appropriate parties.
• Project Accounting
  • Coordinate project setup with the Accounting Team.
  • Track budgets, fees, expenses, and project progress for project manager review.
  • Process subconsultant invoices and maintain communication regarding invoicing requirements.
  • Review and prepare project invoices and progress reports.
• Marketing Support
  • Assist with preparing proposals, qualifications packages, and other marketing materials.
  • Research potential clients and project opportunities.

Qualifications

Minimum Qualifications:

• Proficiency in Microsoft Office Suite, including advanced skills in Word, Excel, Project, and PowerPoint.
• Experience with Bluebeam, Smartsheet, or other data management software.
• High School Diploma/GED; Bachelor’s degree preferred.
• Technical writing certification and/or experience preferred.
• Preferred experience in data management and document review.
• 3-5 years of experience in a related field preferred.
• Demonstrated interest in the architecture, engineering, and construction (AEC) industry.
• Interest in or familiarity with AI-enabled tools.
• Positive and self-motivated attitude.
• Ability to work independently.
• Enjoys challenges.
• Adaptable and solution-oriented.
• Effective verbal and written communication skills suitable for a professional team setting.
• Dependable and reliable.
• Professional demeanor and appearance.
• Takes initiative and enjoys having fun!

Additional Information

Physical Demands:

• Duties are primarily conducted in a standard office setting, requiring prolonged periods of sitting at a desk or computer table.
• Occasionally may be required to lift objects weighing up to 15 lbs.
• Traveling to project sites or client meetings, which may involve driving or flying.

Compensation:

The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected compensation range for a qualified candidate is $32.00 - $40.00

Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we'll provide detailed information and address any questions you may have about the overall compensation package and benefits.

Benefits provided by KPFF include:

• An excellent 401(k)retirement savings plan with employer contributions
• Medical insurance
• Dental insurancewith a no-premium option
• Vision insurancewith a no-premium option
• Health Savings Account (HSA) option with employer contribution
• Medical Flexible Spending Account (FSA) option
• Dependent Care FSA option
• Employee Assistance Program
• Group life insurance
• Short-term disability insurance
• Long-term disability insurance
• Seven paid holidays and two floating holidays
• 10 vacation days annually, which increaseswith years of service.
• 10 days of personal and sick time to care for yourself and family members.
• Up to one week (five business days) of paid jury duty per year.
• Six weeks of supplemental paid family leave

All your information will be kept confidential according to EEO guidelines.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.