Project Coordinator

RiseMe; Santa Ana (CA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Health insurance

401(k) with match

Paid time off

Flexible work options (Remote, Hybrid,

Job summary

TAIT Environmental Services in Santa Ana, CA is looking for a reliable Project Coordinator to support environmental projects from planning through completion. This full-time, in‑office role focuses on project documentation, tracking, and communication, helping project managers and field teams keep information flowing between clients, vendors, and internal staff.

Ideal candidates bring at least 3 years of project coordination experience, strong MS Office skills, and excellent written and verbal

Qualifications

• At least 3 years of experience in project coordination or office environment.
• Strong proficiency in MS Office (Outlook, Word, Excel).
• Clear, professional written and verbal communication.
• Ability to manage multiple priorities, deadlines, and follow‑ups.
• Excellent organizational skills and attention to detail.
• Experience with project data, reports, invoices, and online systems.
• Ability to work independently and as part of a project team.

Responsibilities

• Maintain and organize electronic project files, records, and data.
• Manage project documentation in client portals and internal systems.
• Assist with cost tracking, vendor PO processes, and invoice review.
• Prepare project invoices and supporting documentation for portals.
• Support collections by tracking outstanding invoices and payments.
• Coordinate information between project managers, field teams, clients, vendors.
• Maintain project trackers and compile data into reports and status updates.
• Track multiple priorities, deadlines, and deliverables in a fast-paced setting.
• Provide dependable day-to-day support to project managers and work independently.
• Take on additional coordination duties as needed.

Skills

Project coordination

Microsoft Office

Communication

Multitasking

Organization

Data handling

Independent work

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Keep Projects Moving — Build Your Career as a Project Coordinator at TAIT

Why TAIT?

• Project-Focused Role – Support environmental projects from planning through completion.
• Real-World Impact – Help keep projects organized and on schedule.
• Collaborative Culture – Work across project teams, vendors, and clients.
• Room to Grow – Build experience for future project management opportunities.

At TAIT Environmental Services, strong project coordination helps our teams deliver consistent, responsive service to our clients. This role is an opportunity to build your project support experience while contributing directly to day-to‑day project execution.

Role at a Glance

We’re seeking a reliable, organized Project Coordinator to work full-time based out of our Santa Ana office. This role is ideal for someone with project support, administrative, or office coordination experience who is ready to take on more ownership of project documentation, tracking, and communication. The Project Coordinator supports TAIT Environmental Services project managers and field teams by maintaining project information, coordinating vendor and billing documentation, tracking project activity, and helping ensure required information moves between internal teams, clients, and external partners.

Essential Duties & Responsibilities

• Maintain and organize electronic project files, records, and project data
• Manage project documentation and filing through online platforms, client portals, and internal systems
• Assist with project cost tracking, unit pricing expenses, vendor purchase orders, and vendor invoice review
• Compile invoice supporting documentation and prepare project invoices for submission or upload to client supplier portals
• Support collections and accounts receivable activities by tracking outstanding project invoices and following up on payment status
• Coordinate project information and action items between project managers, field teams, internal departments, clients, vendors, and other external partners
• Maintain project trackers and compile project data into clear reports, summaries, and status updates
• Track multiple project priorities, deadlines, and deliverables in a fast-paced environment
• Provide dependable day‑to‑day support to project managers while working independently on assigned tasks
• Take on additional project coordination and operational support duties as needed

What You Bring

• At least 3 years of experience in project coordination, project support, administrative support, or a professional office environment.
• Strong proficiency in Microsoft Office, including Outlook, Word, and Excel
• Clear, professional written and verbal communication skills
• Proven ability to manage multiple priorities, deadlines, and follow‑up items
• Excellent organizational skills and strong attention to detail
• Comfort working with project data, reports, invoices, and online systems
• Ability to work effectively both independently and as part of a project team

Additional Requirements

• This is a full‑time, in‑office position based in Santa Ana, CA
• Must be able to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 lbs.
• Valid driver’s license and current automobile insurance.
• Must have access to a personal vehicle for occasional errands or deliveries

Salary and Benefits

Salary range for position: $22/hr. - $30/hr.

Benefits

TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family‑oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team:

• Flexible Work Schedule Options - Remote, Hybrid, In-Person
• Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
• Dental Plans with little to no deductible
• Vision PPO plan that’s accepted widely from local offices to large retailers
• Company paid Life Insurance
• ID Theft Protection & Monitoring
• Voluntary Life, Accident and Critical Illness plans
• Dependent Care and Flexible Spending Accounts
• Employee Assistance Program
• Retirement plan 401(k) with employer match
• Paid time off to relax and recharge with vacation, holidays, and sick time.
• Annual memberships with Strava and Headspace for additional health and wellness benefits
• Maternity and Paternity leave time options to care for the newest little family members
• Support for professional growth and development.
• Corporate Lodging Program (CLC)

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TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.

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