Project Coordinator

P2S Inc.; San Diego (CA); On-site; USD 62,000 - 71,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Health, dental, vision benefits

Life and Disability Insurance

Flexible non-accrual vacation

Job summary

P2S Inc. is seeking a mid-level Project Coordinator in San Diego, CA to support project managers with coordination, construction administration, and contract tasks. The role emphasizes organization, documentation, and communication across multiple projects in a fast-paced environment.

Ideal candidates have 2–4+ years in the AEC sector, strong MS Office skills, and a proactive, details-driven mindset. Local office in La Jolla, with in-office schedule Monday–Friday.

Qualifications

• 2–4+ years in project coordination or construction admin in AEC.
• MS Office proficiency including Project, Outlook, Excel, Word.
• Strong written/verbal communication with high accuracy.
• Ability to work independently in a fast-paced setting and meet deadlines.
• Reliable, accountable, and deadline-driven.

Responsibilities

• Support project managers from start to end across design and construction.
• Route RFIs and submittals using Newforma or CM platforms.
• Maintain logs, monitor items, and follow up with teams.
• Prepare and format specs and reports per client requirements.
• Distribute weekly task reports to project managers.
• Assist with contract administration and file maintenance.
• Prepare subconsultant agreements using DocuSign.
• Maintain organized project files and documents.
• Communicate with clients, subcontractors, architects, and authorities.
• Manage incoming/outgoing correspondence and deadlines.
• Greet visitors, manage phones, and coordinate access.
• Maintain organized office and supplies.
• Coordinate meeting rooms and on-site activities.

Skills

Project coordination

Communication

Attention to detail

Independent work

Education

High school diploma or equivalent

Associate/Bachelor's degree preferred

Tools

Newforma

Deltek Vantagepoint

DocuSign

Procore

Autodesk

Bluebeam Studio

e-Builder

Microsoft Office (Project, Outlook, Excel, Word)

Job description

Employment Type: Full-Time

Schedule: In Office, Monday-Friday

Salary Range: $30.00 - $34.00 per hour (dependent on experience). This role is also eligible for an annual performance-based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.

Level: Mid

Location: La Jolla, San Diego, CA

#LI-CC1 #LI-Onsite

About the Role

P2S is an award-winning engineering firm, recognized as a "Best Place to Work" for 15 consecutive years. We have an exciting opportunity for a Project Coordinator to join our San Diego, CA office, providing construction administration support across our project management team.

This is a great opportunity for a Project Coordinator with 2-4+ years of experience who is highly organized, detail-oriented, and looking to build a career in the AEC industry.

General Responsibilities

The Project Coordinator will primarily support project managers by providing project coordination, construction administration, and contract support across multiple concurrent projects. A smaller portion of the position will also be responsible for supporting the day-to‑day office administration and facilities needs of the San Diego office.

Key Responsibilities

Project Coordination Duties

• Support project managers from the start of a project through the end which includes all phases of the design and construction process
• Route RFIs and submittals to the appropriate project managers, engineers, and designers using Newforma or project-specific construction management platforms
• Maintain RFI and submittal logs, monitor outstanding items, and follow up with project teams to support timely responses to clients
• Format project specifications, reports, and other technical documents in accordance with client specific requirements
• Update, maintain, and distribute weekly task reports to project managers as required
• Support contract administration, including document preparation, review, revision, routing, submission, and file maintenance
• Prepare review, edit, and distribute subconsultant agreements using DocuSign
• Maintain organized and accurate project files, correspondence, contracts, and document management systems
• Communicate with clients, subcontractors, architects, owners, local building departments, site superintendents, and other project partners regarding routine project questions and documentation
• Prioritize and manage incoming and outgoing project correspondence while supporting multiple project managers and competing deadlines

Office Administration Duties

• Serve as a point of contact for the office by greeting visitors, managing incoming calls, coordinating visitor access, and supporting mail, packages, and deliveries
• Help maintain an organized, professional, and well-stocked office by monitoring common areas and coordinating general office, kitchen, and visitor supplies
• Coordinate meeting rooms, lunch-and-learns, vendor visits, maintenance appointments, and other on-site office activities
• Support employee onboarding and offboarding by preparing workstations, issuing and collecting access cards and parking passes, and coordinating the return of office equipment
• Maintain accurate office records and shared resources, including keys, access cards, visitor information, supply inventories, and field equipment check-in and check-out
• Support facilities and workplace safety activities in coordination with building management, IT, vendors, and the Facilities Manager

Experience & Qualifications

Required

• 2-4+ years of experience in project coordination, construction administration, or administrative support within an architecture, engineering, or construction environment
• Intermediate to advanced proficiency in Microsoft Office (Project, Outlook, Excel, and Word)
• Strong professional written and verbal communication skills, with a high level of accuracy and attention to detail
• Ability to work independently in a fast‑paced environment, manage a high volume of assignments and competing priorities, and adapt to changing project needs and deadlines
• Demonstrated reliability, accountability, and follow-through in meeting commitments and deadlines

Preferred

• Experience with Newforma, Deltek Vantagepoint, DocuSign, or similar project and document management systems
• Experience with construction management software such as Procore, Autodesk, Bluebeam Studio, or e-Builder
• Customer-service mindset when working with internal teams, external clients, vendors, and office visitors

Education

• High school diploma or equivalent required; associate's or bachelor's degree in business administration, construction management, or a related field preferred

What sets P2S|CMTA apart?

For 15 years in a row, P2S|CMTA has been regarded as a "Best Place to Work" by our employees. Why? Because we value satisfied employees just as much as satisfied clients. With competitive benefits, flexible work schedules, paid training/professional memberships, and more. - we aim to attract the best talent and keep them here

Learn more about what it means to work at P2S|CMTA: https://www.p2sinc.com/join

P2S|CMTA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long‑term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy-up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.
• Discount Program: Company-sponsored discount program with savings on multiple lifestyle categories.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non‑merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law