Project Coordinator

edkey; San Carlos (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Generous paid time off

Company holidays

Wellness and work-life benefits

Job summary

edkey is seeking an entry-level Project Coordinator to support lab operations and cross-functional projects. You will help keep projects on schedule by managing meetings, tracking deliverables, and maintaining project documentation.

Responsibilities include preparing agendas, taking minutes, maintaining logs, updating schedules and Gantt charts, coordinating meetings, and adapting to shifting priorities while supporting multiple projects.

Qualifications

• Bachelor’s degree in a scientific, engineering, or related discipline or equivalent combination of education and experience
• 0–2 years of experience in a project support, administrative, or coordination role (internships and co-ops count)
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks in a fast-paced environment
• Clear, professional written and verbal communication skills; comfortable working with cross-functional teams and leadership
• Proven ability to prioritize, meet deadlines, and adapt to changing priorities
• Proficiency with Microsoft Office, Google Workspace, or similar productivity tools; willingness to learn new systems quickly
• A proactive, dependable, team-oriented approach

Responsibilities

• Prepare and distribute meeting agendas, capture meeting minutes, and maintain action-item and decision logs
• Track project deliverables and follow up on document approvals, including design control documentation
• Maintain and update project schedules and Gantt charts to keep status and timelines accurate
• Schedule and coordinate project team meetings and manage logistics to remove blockers quickly
• Adapt to shifting priorities and support multiple projects or programs simultaneously
• Perform other duties as assigned

Skills

Strong organizational skills

Clear communication

Cross-functional teamwork

Proactive, dependable

Attention to detail

Education

Bachelor’s degree in a scientific/engineering or related discipline

Tools

Microsoft Office

Google Workspace

Confluence

Jira

Smartsheet

MS Project

SharePoint

Job description

What You’ll Do

This is an entry-level Project Coordinator role supporting lab operations and cross-functional projects. You will help keep projects on schedule by managing meetings, tracking deliverables, and maintaining project documentation.

• Prepare and distribute meeting agendas, capture meeting minutes, and maintain action-item and decision logs
• Track project deliverables and follow up on document approvals, including design control documentation, under the direction of Program Managers
• Maintain and update project schedules and Gantt charts to keep status and timelines accurate
• Schedule and coordinate project team meetings and manage logistics to remove blockers quickly
• Adapt to shifting priorities and support multiple projects or programs simultaneously
• Perform other duties as assigned

Qualifications

Required:

• Bachelor’s degree in a scientific, engineering, or related discipline — or equivalent combination of education and experience
• 0–2 years of experience in a project support, administrative, or coordination role (internships and co-ops count)
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks in a fast-paced environment
• Clear, professional written and verbal communication skills; comfortable working with cross-functional teams and leadership
• Proven ability to prioritize, meet deadlines, and adapt to changing priorities
• Proficiency with Microsoft Office, Google Workspace, or similar productivity tools; willingness to learn new systems quickly
• A proactive, dependable, team-oriented approach

Nice to Have

• Coursework or exposure to life sciences, molecular biology, or genetics
• Familiarity with project tracking concepts such as Gantt charts, action-item logs, or project schedules
• Experience with tools like Confluence, Jira, Smartsheet, MS Project, or SharePoint

Work Environment

This is primarily an office-based role. You will use a computer keyboard, communicate by phone and video, and read printed and digital materials. Occasional work outside normal business hours, including evenings and weekends, may be required.

Compensation & Benefits

This posting lists a good-faith estimate for base pay. Final compensation will vary based on experience, qualifications, and other lawful considerations.

• Compensation range (base): $70,000—$80,000 USD
• Comprehensive health benefits (medical, dental, vision)
• 401(k) with company match
• Generous paid time off and company holidays
• Additional wellness and work-life benefits

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind.

To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

• If you have questions about how your data is used, please contact us directly.