Project Coordinator

University of Minnesota; Saint Paul (MN); Hybrid; USD 40,000 - 44,000; Full time

Benefits offered by this job

Retirement plan options

Job summary

The Project Coordinator at the University of Minnesota will assist PIs in coordinating collaboration across 11 institutions, tracking milestones, and managing budgets. The role includes website maintenance, documentation management, and supporting conference abstract submissions.

The ideal candidate has a BS/BA with several years of project coordination experience or an advanced degree with relevant work. Hybrid work is offered, with in-person duties at the Twin Cities East Bank campus.

Qualifications

• BS/BA degree with at least four years of relevant experience, or advanced degree with at least two years of relevant experience, or a combination to equal at least eight years
• Experience in project organization
• Good communication skills
• Experience and excellence in working collaboratively and managing collaborators
• Working familiarity with worksheets, word editing, slide-making, websites authoring
• Willingness to learn and master new skills
• MS or STEM-related degree preferred

Responsibilities

• Coordinate cross-institutional project planning meetings with Executive Committee, Advisory Board, Ambassadors, and Evaluators.
• Monitor research project milestones and deliverables across institutions to ensure on-schedule results.
• Assist with additional tasks as assigned by project PIs
• Monitor project finances to support strategic resource allocation
• Coordinate design, launch, and maintenance of the project website to improve stakeholder communication and community engagement

Skills

Project organization

Communication skills

Collaboration management

MS Office tools

Willingness to learn

Education

BS/BA degree

MS in STEM (preferred)

Tools

Excel/Sheets

Word processing

Slide creation

Website authoring

Job description

About the Job

Position Duration: This is a short-term position with a duration of 2 years with the possibility of extension dependent on the department.

The Project Coordinator will assist the project principal investigators (PIs) in managing the collaboration of 11 institutions. Specific duties include: Coordinating collaboration, Executive Committee, Advisory Board, Ambassador, and Evaluator meetings; tracking the project's progress both at local institutions and with project-wide products; managing collaboration-wide budget items; developing and maintain the project website and document repository; assisting in tracking and submission of conference and workshop abstracts and papers; and additional organizational duties as assigned by the PIs

• 30% Coordinate cross-institutional project planning meetings with the Executive Committee, Advisory Board, Ambassadors, and Evaluators.
• 20% Assists with monitoring research project milestones and deliverables, tracking progress across institutions while ensuring project-wide products are completed on schedule.
• 20% Assist with additional tasks as they arise and requested by the project PIs
• 10% Assist in monitoring project finances to ensure strategic resource allocation.
• 10% Coordinate the design, launch, and maintain the project website to enhance stakeholder communication, visibility, and facilitate community engagement.

Location: Twin Cities - East Bank campus

Work Environment: In-person with hybrid option.

Schedule:

• Monday-Friday
• Weekends are occasional and as needed
• Up to 16 hours per week

Visa Language: Please note, this position is not eligible for H-1B or Green Card sponsorship.

Required Application Materials: Please include an updated cover letter and resume in your application to be considered for the position.

Qualifications

Required Qualifications:

• BS/BA degree plus at least four years of relevant experience, or advanced degree plus at least two years of relevant experience, or a combination of education and relevant work experience to equal at least eight years
• Experience in project organization
• Good communication skills
• Experience and excellence in working collaboratively and managing collaborators
• Working familiarity with worksheets, word editing, slide-making, websites authoring
• Willingness to learn and master new skills

Preferred qualifications:

• MS or STEM-related BS/BA is preferred

About the Department

The School of Physics and Astronomy provides significant service to the University through the teaching of introductory physics courses. In a given academic year, approximately 4,000 students take a class from the School. There are approximately 170 physics and astrophysics majors that take upper division courses and 180 graduate students in the physics and astrophysics programs combined. There are 55 tenure/tenure-track faculty as well as a number of teaching faculty who are instrumental in the teaching mission of the School. Approximately half of our graduate students also contribute to the teaching mission through teaching assistantships, which involves leading undergraduate labs. The person in this position will interface with staff, faculty, and TAs in support of the School's academic programs.

School of Physics and Astronomy: https://cse.umn.edu/physics

Pay and Benefits

Pay Range: $29.33 - $31.74 per hour depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.