Project Coordinator

Quality Packaging, Inc.; Saint Francis (WI); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Life insurance

401(k) match

Health insurance

Dental & Vision

Supplemental benefits

Paid time off

Career growth

Job summary

Quality Packaging, Inc. in St. Francis, WI seeks a Project Coordinator to manage detailed project schedules, oversee administrative tasks, and ensure timely service to customers through coordination with departments to process orders and maintain records.

The role emphasizes data entry, accurate recordkeeping, communication with customers, and ensuring on-time delivery; travel to customer visits as needed.

Responsibilities

• Attend daily internal materials meetings, update the customer tracker and provide updates on current accounts.
• Attend scheduled customer meetings as assigned.
• Receive incoming customer orders, verify pricing and MOQs, create orders in Maverik, keep orders up to date to meet on-time delivery.
• Work on pre-press approvals for existing SKUs with changes to BOMs and quality.
• Provide customer acknowledgements within 24 hours of PO receipt.
• Communicate component needs to internal QPI managers to ensure materials are available to meet due dates.
• Coordinate with customers to ensure all customer-supplied components are in house for order dates.
• Prepare customer reporting / end-of-day reporting as required.
• Ensure accurate inventory counts via cycle counts and inbound receipts; manage returns and scrapping of materials.
• Verify inventory levels before releasing job for production.
• Coordinate with Production and Shipping on necessary shipping information and budgets.
• Ensure PPAP communications for new projects with Production and QC teams.
• Assist Accounting to finalize invoices and report consumption accurately.
• Travel for customer visits as needed and perform other duties as assigned.

Skills

Project coordination

Schedule management

Multidepartment collaboration

Attention to detail

Tools

Maverik system

ERP system

Job description

Job Title:

Project Coordinator

FLSA Status:

Exempt

Location:

St. Francis, WI

About Us:

At Quality Packaging, we’re committed to transforming the packaging industry through innovation and excellence. From eye-catching POP displays to seamless co-packing solutions, we deliver top-tier packaging that meets diverse needs.

Position Summary:

As a Project Coordinator, you will manage and maintain a detailed project schedule, overseeing administrative tasks and all aspects of the project. Your role is crucial in delivering timely and accurate service to Quality Packaging customers by collaborating with various departments to process orders, communicate effectively, follow up with stakeholders, perform data entry, and ensure precise recordkeeping.

Essential Functions/Responsibilities:

• Attend daily internal materials meetings, populate customer tracker and be prepared to provide feedback (updates) on current accounts.
• Attend scheduled customer meetings as assigned.
• Receives incoming customer orders, verifies pricing and MOQ’s, creates orders within Maverik, maintain customer orders in QPI Maverik order tracker. This includes alignment of QPI dates / customer dates, including working with the client to update customer dates in customer system. To maintain on-time delivery.
• Work on pre-press approvals on existing sku’s (Part numbers) with changes, BOM’s and quality changes.
• Provide customer acknowledgements within 24 hours of PO receipt.
• Communicates component needs to internal QPI department managers to ensure all materials are available to meet customer due date. This includes both QPI manufactured and Purchased items working with the Materials Purchasing team.
• Communicates with customers to have all customer supplied components in house to meet order request dates.
• Customer Reporting / End Of Day Reporting as assigned based on customer requirements.
• Responsible for proper inventory counts by requesting cycle counts and confirming inventory accuracy through inbound receipts and order consumption for customer supplied materials. Establish proper timing of returning and scrapping this material.
• Verifies proper inventory levels before releasing job as ready for production.
• Communicate with Production teams and Shipping manager, provide necessary shipping information, including any shipping “budget” amounts on projects.
• Ensure proper execution/communication of new projects PPAP if required, working with the QPI Production Team and QC Team to ensure proper forms and information is properly communicated to the customer. (PC responsible for providing this communication)
• Ensure Accounting team completes invoices and report consumption in an accurate and timely manner.
• Attend customer visits in-person internally or travel externally.
• Other Duties as assigned.

Benefits & Total Rewards

Quality Packaging, Inc. offers a competitive and comprehensive benefits package, including:

• Employer-paid life insurance
• 401(k) retirement plan with company match
• Group health insurance including:
  • Medical plan with Pivotal Health – a FREE mobile care unit that comes right to you!
  • Dental and vision coverage
  • Supplemental benefit options through Colonial Health
• Paid time off and holidays
• Opportunities for professional growth and development

Why Join QPI?

At QPI, you’ll have the opportunity to make a meaningful impact on the employee experience while partnering closely with leaders in a hands-on manufacturing environment. We value accountability, respect, and continuous improvement—and we invest in our people.

Quality Packaging, Inc. is an equal opportunity employer.