Project Coordinator

Trofholz Technologies, Inc.; Sacramento (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with employer match

Paid Time Off and Holidays

Professional development opportunities

Job summary

Trofholz Technologies, Inc. in Sacramento, California, seeks a detail-oriented Project Coordinator to support Integrated Electronic Security Systems projects. This full-time role involves tracking project deliverables, maintaining schedules, and supporting project managers throughout execution phases.

The ideal candidate should possess at least an Associate degree, with 2 years of administrative support and 1 year of project coordination experience. Excellent organizational and communication skills are essential. Apply now to make a significant impact in a growing company.

Qualifications

• Minimum 2 years of administrative support experience.
• Minimum 1 year of project coordination or project support experience.
• Ability to manage multiple priorities and deadlines simultaneously.

Responsibilities

• Track project deliverables and maintain project schedules.
• Coordinate project documentation and compliance.
• Track purchase orders and support procurement activities.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Microsoft Office Suite proficiency

Analytical Skills

Education

Associate degree or equivalent experience

Tools

Project Management Software

ERP Systems

Job description

About the Role

Trofholz Technologies, Inc. is seeking a highly organized and detail-oriented Project Coordinator to support the successful delivery of Integrated Electronic Security Systems (IESS), infrastructure, and technology projects across federal and commercial environments. This is a full‑time in‑office position that offers an opportunity to build a long‑term career with a company that has delivered mission‑critical security solutions for more than 22 years. As a Project Coordinator, you will play a vital role in supporting project execution, maintaining organization, and helping project teams deliver exceptional results.

We strongly value military experience and welcome transitioning service members and veterans. Individuals with backgrounds in logistics, operations, administration, project support, planning, or military operations often excel because of their attention to detail, organizational skills, and ability to manage multiple priorities.

The ideal candidate is proactive, organized, solutions oriented, takes pride in keeping projects on track, supports teams, and continuously develops professional skills. If you are looking for a position where your contributions matter, your growth is supported, and your work directly impacts project success—we want to hear from you.

What You Will Do

Project Coordination & Controls

• Track project deliverables to ensure contractual deadlines and milestones are met
• Maintain project schedules, RAID logs, and project tracking tools
• Support weekly, monthly, and quarterly project reporting requirements
• Assist with project budget updates and project data management
• Support Project Managers throughout all phases of project execution

Documentation & Compliance

• Coordinate and track Requests for Information (RFIs) and project correspondence
• Maintain organized, accurate, and audit‑ready project files
• Track quality control documentation, inspections, and project records
• Monitor safety plans, inspections, and compliance documentation
• Coordinate collection of as‑built drawings and project closeout documents

Procurement & Material Tracking

• Track purchase orders, material deliveries, subcontractor commitments, and procurement activities
• Coordinate equipment returns, warranties, and manufacturer return authorizations (RMAs)
• Support vendor setup, subcontractor documentation, and procurement processes

Project Closeout & Operational Support

• Support warranty administration and project closeout activities
• Coordinate final deliverables and customer reporting requirements
• Assist with project staffing activities, onboarding, background investigations, and personnel coordination
• Support recruiting, onboarding, training, and offboarding activities as needed
• Perform other duties as assigned

What You Bring

Required

• Associate degree or equivalent combination of education and experience
• Minimum 2 years of administrative support experience
• Minimum 1 year of project coordination or project support experience
• Strong organizational, planning, and time management skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Ability to manage multiple priorities and deadlines simultaneously
• Strong analytical and problem‑solving skills
• Ability to work independently and collaboratively within project teams
• Ability to read, write, and communicate effectively in English
• Ability to pass background screening requirements

Preferred

• Experience supporting construction, low‑voltage, security integration, telecommunications, or infrastructure projects
• Experience supporting federal government contracts
• Knowledge of project lifecycle management and project implementation processes
• Experience with purchasing, procurement, invoicing, and project financial tracking
• Experience coordinating subcontractors, vendors, and field personnel
• Familiarity with project management software and ERP systems
• Military administrative, logistics, operations, or project support experience

Who Thrives at Trofholz

Our culture is built on Consistent Improvement. We are looking for professionals who are proactive, organized, and committed to excellence. Successful Project Coordinators take ownership of their responsibilities, communicate effectively, anticipate project needs, and help teams stay organized and productive. They thrive in fast‑paced environments, support others with a positive attitude, and continuously seek opportunities to improve.

Compensation and Benefits

Base Salary: $55,000 to $65,000 annually, commensurate with experience

Incentive Compensation

Performance-based incentives tied to project portfolio results. High performers

• Medical, Dental, Life, and AD&D Insurance
• HSA and FSA options
• Employer-matched 401(k)
• Paid Time Off (PTO)
• 11 Paid Holidays
• Employer-paid Life, AD&D, Short-Term Disability, and Long-Term Disability Insurance
• Employee Assistance Program (EAP)
• Professional development and advancement opportunities

About Trofholz Technologies

Trofholz Technologies, Inc. is a Woman‑Owned, Service‑Disabled Veteran‑Owned, ISO 9001:2015 certified security integrator headquartered in Sacramento, California. Since 2002, we have delivered high‑quality, mission‑ready security and technology solutions securing critical infrastructures across the United States and internationally. Our work spans Integrated Electronic Security Systems (IESS), Cyber Security and Compliance, and Division 27 IT and Infrastructure Services for federal agencies, defense installations, the Department of Veterans Affairs, the Department of the Interior, and commercial clients. We are committed to developing leaders from within and providing opportunities for advancement, mentorship, and long‑term professional growth for individuals who demonstrate initiative, accountability, and a commitment to consistent growth.

How to Apply

Apply at: www.trofholz.com

Trofholz is an equal opportunity/affirmative action employer, and we E‑Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen.