Project Coordinator

Sequoyah Electric; Redmond (WA); On-site; USD 41,328 - 55,104; Full time

Benefits offered by this job

Health Insurance (100% employer paid)

401(k) with company matching

Paid Time Off

Life and AD&D Insurance

Long Term Disability

Flex Savings Account

Education Assistance

Cell Phone Reimbursement

Fitness Reimbursement

Job summary

Sequoyah Electric in Redmond, WA, seeks a detail-oriented Project Coordinator to support project managers with a wide range of administrative tasks in a fully in-office role.

The ideal candidate will have an AA degree or 2–4 years in a construction support role and be proficient in MS Office (Outlook, Word, Excel). Familiarity with BlueBeam and union electrical work is a plus. Expect 6am–5pm office hours with some flexibility and a strong benefits package.

Qualifications

• AA degree or 2-4 years experience in a support role within the construction industry.
• Proficiency in MS Office Suites including Outlook, Word and Excel.
• Familiarity with BlueBeam and knowledge of a union trade and/or electrical construction is a plus.

Responsibilities

• Assist Project Managers with project kick-offs and submittal preparation; help set up electronic filing for projects.
• Arrange permits and pickups as required.
• Prepare subcontracts for approval and issuance by Contracts Manager.
• Create purchase order requests for approval by the Project Manager.
• Track open commitments and organize time sheets, packing slips, and other month-end documents.

Skills

Multitasking

Prioritization

Communication

Problem solving

Education

AA degree or 2-4 years construction admin experience

Tools

MS Office Suite

Outlook

Word

Excel

BlueBeam

Job description

About Us

For over 37 years, Sequoyah Electric has been an industry leader, providing a coordinated approach to meet electrical design-build and construction needs. Our expertise ranges from complex, multi-phased design-build projects to technically challenging industrial and low voltage installations and includes in-house engineering and design.

Sequoyah fosters an environment of teamwork and collaboration, with a commitment to excellence. Our relationship driven culture is customer-focused, community-engaged, and motivated by continuous improvement. It’s evident when you walk through our office and jobsites that we enjoy what we do. We are proud to have been voted a Washington Best Workplace for the past 12 years (2014 – 2025) by our team members.

If you're committed to stellar customer service and producing an outstanding product, we think you'll find Sequoyah to be an exciting, enjoyable place to contribute and grow. You’ll work and collaborate with an experienced and passionate leadership team committed to growth, innovation, and excellence. Join us and be part of a purpose-driven company known for delivering quality, building trust, and treating people right.

Overview

We are seeking a detailed-oriented, highly organized Project Coordinator to support project management by providing a wide variety of administrative support for assigned project managers, projects and/or a department. This is a non-exempt, non-bargaining position and reports to the Division Manager of our Special Projects Division. It is based out of Redmond, Washington and is a fully in-office role. Our office is open from 6am-5pm; team members have flexibility with their daily work schedule, based on their needs and the needs of their team and the work.

Responsibilities

As a Project Coordinator, you will assist Project Managers with various tasks involved in the overall operation of a project and/or group operations.

Responsibilities for this role include:

• Assists with project kick-off including assisting with submittal preparation (gathering, logging, tracking, etc.) and setting up of electronic filing structure for projects.
• Orders permits and, if required, picks up from appropriate jurisdiction.
• Prepares subcontracts for Project Manager approval and finalization/issuance by the Contracts Manager.
• Prepares purchase order requests for Project Manager approval.
• Reviews and tracks open commitments.
• Tracks and organizes timesheets, packing slips, work orders and other documentation required for month-end billings.
• Assists the Project Manager with day-to-day administrative tasks including electronic filing, meeting coordination, note taking during project meetings, drafting of documentation, information distribution, research projects, action item follow-up, etc.
• Maintains electronic and hardcopy file continuity; Ensures project file structure follows the company’s standard hardcopy and electronic filing system.
• Assists with project closeout (on and off site) including creation of closeout documents, preparation of O&M’s, assistance with as-built creation/organization, collection of project summary sheet, jobsite clean-off, archiving, etc.
• Provides support to Field Staff by drafting Request for Information (RFI) documentation, updating the RFI log, posting drawings, creation of panel schedules and other duties as assigned.

Qualifications

The Ideal candidate for this position will have an AA degree or 2-4 years of experience working in a support role within the construction industry. They will have proficiency in MS Office Suites including Outlook, Word and Excel. Familiarity with BlueBeam and knowledge of a union trade and/or electrical construction is a plus.

Skills and Abilities

Success in this role requires the ability to effectively collaborate and navigate multiple tasks and projects concurrently, including the ability to prioritize tasks and manage multiple deadlines.

Additional Skills that will contribute to success in this role include:

• Excellent communication, organization, and problem solving skills
• Willingness to adapt to changing priorities and responsibilities as needed
• Ability to demonstrate high level of integrity and maintain confidentiality of sensitive financial information
• Ability to demonstrate close attention to detail with a focus on accuracy and compliance

Physical Requirements and Working Conditions

The candidate must possess and be adaptable to the following physical abilities and working conditions:

• Ability to see, hear well (either naturally or with correction) and speak clearly.
• Coordinate the movement of your eyes, hands, and fingers.
• Physical requirements include sitting, standing and bending, repetitive motions of hands and wrists
• Reach for, handle, use fingers and manipulate objects.
• Sit for long periods of time.
• Continuous computer screen use.
• Must be capable of working extended hour days when job/business needs demands.

Employee Benefit Program

Sequoyah is proud to offer a robust total rewards package that presently includes:

• Health Insurance coverage includes: 100% Employer Paid Medical, Dental, And Vision Insurance premiums for both employees and their eligible dependents with a $300 annual deductible per covered person
• 401(k) and Roth(k) retirement plans with up to 4% company matching contribution
• Paid Time Off that includes vacation and sick time; plus 7 Paid Holidays
• Employer Paid Life and AD&D Insurance for employees and eligible dependents
• Employer Paid Long Term Disability income protection
• Flex Savings Account allowing pre-tax earnings to be used for unreimbursed medical and childcare expenses
• Voluntary supplemental other coverages (Cancer Care, Accident, Life, etc.)

Other benefits include:

• Education Assistance Program
• Cell Phone Reimbursement (or a company-provided cell phone)
• Fitness Reimbursement Program
• Lots of opportunities to engage with co-workers and our community throughout the year, such as Winter Bash Employee Recognition Party, Charity Golf Tournament, Fall Family Picnic, Adopt-a-Family, Food Pantry Donations and Delivery, Community Market Volunteering, Blood Donation Drives, and much more!

Compensation

Hourly Rate Range: $30.00 – 40.00, depending on previous experience and skills

This job posting is a general description of the essential functions of this role. It is not intended to describe all duties someone in this position may perform. All employees of Sequoyah are expected to perform tasks as assigned by Sequoyah supervisors or management, regardless of job title or routine job duties.

Sequoyah is an equal opportunity employer. We are a non-smoking facility and a drug and alcohol-free workplace. All new hires are subject to a post-offer, pre-employment background check and drug screen, in accordance with company policy and the NECA/IBEW Electrical Industry Drug-Free Workplace Program. As per the program, cannabis/THC is not included in pre-employment testing. It may be included in order for Sequoyah to be in compliance with specific client contracts; we will inform you if you will be assigned to a client project or worksite where this is a requirement.