Project Coordinator

HDR, Inc.; Omaha (NE); On-site; USD 52,000 - 76,000; Full time

Job summary

HDR, Inc. in Omaha, Nebraska seeks a detail‑oriented Project Coordinator to support Transportation and Water projects.

You will work with Project Managers and technical teams to manage documents, track progress, prepare reports for monthly invoicing, and set up meetings with detailed minutes. Ideal candidates will be highly organized, able to multitask, proficient in Word and Excel, and comfortable coordinating across HDR offices.

Qualifications

• Associate degree or equivalent experience required.
• At least 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• Active participation in HDR's employee‑owned culture is a must.

Responsibilities

• Support Project Managers with document management, reporting, and invoicing.
• Prepare and format project documents, templates, and reports.
• Coordinate meetings and document minutes for multiple teams.
• Collaborate with HDR offices and project teams on deliverables.

Skills

Highly organized

Detail oriented

Strong communicator

Multitasking

Education

Associate degree in a closely related field

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Adobe Acrobat

Bluebeam Revu

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

The Project Coordinator will work with Project Managers and other technical team members in support of our Transportation and Water projects. The duties of the Project Coordinator may include any or all of the following, depending on the needs of Project Managers and candidates' qualifications, experience and abilities,

• Assist Project Managers or Designees:
  • Download required HDR project initiation documents and assist as directed to complete
  • Download required HDR project execution documents and assist as directed to complete
  • Update project financial records as directed
  • Download project financial information as directed
  • Apply company quality assurance guidelines and procedures for project document management throughout project
  • Assist with preparing expense reports
  • Assist with preparing project progress reports for monthly invoicing
  • Set up project meetings and prepare detailed minutes of meetings
  • Perform project filing of hard-copy documentation.
  • Assist in project closeout activities as directed
  • Manage and edit project‑specific specifications, including federal Unified Facility Guide Specifications (UFGS) using SpecsIntact software.
  • Assist with coordinating the work of multidiscipline design teams.
• Perform project construction administration activities:
  • Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
  • Administration of Submittal requirements
  • Administration of O&M manual reviews
  • Maintain submittal schedule and records
  • Maintain RFI Logs and records
  • Log project controls documentation and generate tracking reports
  • Able to conduct Project communication and Project collaboration system workshops with project teams and Owners.
• Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
• Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis.
• Responsible for uploading documents to our in‑house filing systems (ProjectWise and/or Newforma)
• Work collaboratively with peers in Omaha and other HDR offices
• Other duties as requested

Preferred Qualifications

• Highly organized, detail oriented, strong communicator.
• Billing and financial management experience.
• Excellent at multi‑tasking with minimal supervision.
• Bachelor's degree preferred.
• Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred.
• Experience working on projects for the federal government preferred.
• Preference given to local candidates.
• Previous experience at an Architecture/Engineering firm.

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 year related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

Job Details

• Primary Location: United States – Nebraska – Omaha
• Industry: Highway + Road
• Schedule: Full‑time
• Employee Status: Regular
• Business Class: Highways
• Job Posting: Apr 27, 2026