Project Coordinator

Parallel-Technologies; Oak Park (MI); On-site; USD 50,000 - 65,000; Full time

Job summary

Parallel-Technologies in Michigan is seeking a Project Coordinator to support Security Integration Scheduling and Project Managers with administration, scheduling and documentation to enhance service quality for clients and partners.

You will prepare purchase orders, enter sales orders, track timelines, coordinate subcontractors, and maintain project files while communicating progress and issues to the PM and operations leadership.

Qualifications

• Minimum 3 years’ experience in an operations role.
• Associate’s degree or equivalent from two-year college or technical school; Bachelor’s degree preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office.
• Valid driver license required.

Responsibilities

• Support and administer project scheduling and documentation.
• Create purchase orders and manage materials logistics for sub-contractors and tools.
• Enter sales order data and update the installation schedule.
• Coordinate subcontractor agreements, financial spreadsheets, and site documentation.
• Communicate project status to stakeholders and escalate issues to PM as needed.
• Assist PM in planning engineering, installation, and subcontracting activities.

Skills

Communication

Time management

Multitasking

Microsoft Office

Driver's license

Team player

Detail-oriented

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

The Project Coordinator provides support and administrative assistance to the Security Integration Scheduling and Project Managers in order to improve the level of service to both internal and external customers.

Reports to SR. Project Manager (PM) and Director of Operations

PRINCIPAL DUTIES

• Performs introductory call to client after a quote has become a project.
• Creates purchase orders for sub-contractors, tools, lifts, or miscellaneous materials and manage drop off and pick-ups when necessary.
• Enters sales order data and updates the Installation Schedule.
• Manages all necessary project documentation including sub-contractor agreements, financial spreadsheets, missed revenue reports, red folders (scope of work, cut sheets, site drawing, and installation manuals if needed), background checks and other tools to define project parameters and to assure project profitability.
• Assists PM in planning and scheduling engineering, installation, and subcontracting activities on projects or service installed jobs.
• Coordinates the procurement of materials, supplies, and services and controls timely delivery to job site.
• Maintains construction schedule and coordinates task scheduling with other trades.
• Effective communication with all stakeholders on project progress, escalating issues as needed to PM.
• Work with project manager and client to develop a timeline, create schedules and oversee progress to make sure goals and expectations are met.
• Work with project manager on customer change orders and internal change orders for the project.
• Put together and send out close out documents and NOC forms.
• Attend kickoff meeting on large scale projects.

JOB REQUIREMENTS & EXPERIENCE

• Minimum 3 years’ experience with D/A or equivalent organization in relevant operations role.
• Associate’s degree (A.A.) or equivalent from two-year college or technical school, Bachelor’s degree (B.A. or B.S.) preferred.

SKILLS, KNOWLEDGE AND ABILITIES

• Highly proactive communication with excellent verbal and written communication skills.
• Ability to manage a variety of task simultaneously.
• Computer literate and Proficient with Microsoft Office programs.
• Capable of understanding industry and client requirements.
• Valid driver license is required.
• The ability to work in a dynamic team environment with an expanding customer base.
• Excellent time management, multi-tasking, and prioritization skills.
• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers.
• Ability to complete assigned tasks with minimal supervision.
• Ability to manage deadlines and have excellent follow-up skills in order to drive tasks to completion.

MEASURE OF PERFORMANCE

• Willingness and competency in handling assignment and projects.
• Professionalism in interactions with customers, managers, and fellow team members.
• Accuracy of project documentation is ensured.
• Projects are completed within schedule and budgetary constraints.

MANAGEMENT RETAINS THE RIGHT TO ADD OR CHANGE THE DUTIES OF THIS POSITION AT ANY TIME WITHOUT NOTICE.