Project Coordinator

Blue State; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Unlimited PTO

$1,000 development funds per year

Health insurance

HSAs

401K with employer match

Paid holidays

Parental leave

Disability insurance

Pre-tax commuter benefits

Remote work flexibility

Job summary

Blue State is seeking a Project Coordinator to help lead day-to-day project management for a mix of client projects and offerings. You will partner with strategists, designers, analysts, developers, and SMEs to translate complex ideas into actionable timelines, budgets, and deliverables.

The team values curiosity and a willingness to challenge the status quo. Hybrid in-office with remote flexibility, and vaccination requirements for US offices apply.

Qualifications

• 1-3 yrs of experience leading or supporting task/project management for marketing initiatives and/or product or platform development.
• Experience with and interest in project management tools and methodologies.
• Ability to adapt, solve problems, and communicate clearly; teamwork and scrappiness required.
• You are curious, proactive, and committed to quality and progress.

Responsibilities

• Lead day-to-day project management activities for Blue State's client projects and offerings.
• Coordinate and monitor internal teams to deliver on timelines, scopes, and budgets.
• Draft agendas, timelines, and client-facing documentation; manage communications with stakeholders.
• Attend client meetings representing Blue State and contribute to project discussions.

Skills

Project coordination

Task management

Communication

Team collaboration

Adaptability

Job description

What to know

Help lead our clients and teams to greatness. As a Project Coordinator, you will lead day to day project management activities for Blue State's mix of clients and offerings. You will serve as a close partner to our internal project teams and will collaborate with strategists, designers, analysts, developers, and other subject matter experts (SMEs) to develop and deliver thoughtful marketing communications programs or platform/product solutions. You'll work on client projects from start to finish, and help turn progressive ideas into actionable tactics, timelines, budgets, and deliverables.

This opportunity provides room to grow and improve on existing processes. We welcome curious minds who are willing to challenge the status quo!

The company

Blue State is a purpose-driven agency. We partner with leading causes, brands, and campaigns and create real change. From AARP and Doctors Without Borders to Amnesty International and Oxfam, we transform how brands and causes raise money, influence policy, build platforms, and grow communities of supporters. Led by the most creative and analytical minds from the political, nonprofit, and brand worlds, Blue State is an independent agency in the US and London.

The team

Our Accounts and Project Management Team is at the heart of everything we do. Our charge is to take complex problems and break them down into solvable pieces. We are close partners with our clients, understanding their needs, worries and hopes and translating that into inspirational charges for our creative, strategy, and technology teams. We are intellectually curious and love to explore the use of new digital platforms and tools. Our energy and our passion for our work is contagious.

A day in the life

• Support strategic, creative, and technology deliverables by managing overall project timelines, scopes, and budget as well as the day to day production of a client project or task.
• Coordinate and monitor the work of internal teams to complete tasks on time.
• Manage multiple projects simultaneously and understand project priorities in the context of agency and client expectations
• Support Account, Creative, and Strategy Leads and SMEs by managing up and providing project or task details as needed
• Draft agendas, timelines, and other internal or client-facing documentation related to the project management of a given client engagement.
• Attend client meetings to represent Blue State and contribute to discussion on projects

What we offer

• Unlimited time-off (inclusive of sick, personal, and vacation days)
• $1,000 annually in professional development funds
• Competitive health, dental, and vision insurance
• Flexible and health savings accounts
• 401K & employer match
• Generous paid holiday schedule
• 12-week fully-paid parental leave for all parents-to-be
• Short-term and long-term disability insurance
• Pre-tax commuter benefits
• Remote work flexibility

We approach in-office working with a hybrid model. On-site presence is welcome for US staff who are within commuting distance of the NY or DC office. Managers retain discretion to require in-person attendance for folks on their discipline or client teams as necessary, including for those whose roles require them to be in person. To enter our US offices or attend Blue State events, staff and visitors must be fully vaccinated against COVID-19, including with a booster shot when eligible. Exceptions for protected grounds will be reviewed on a case-by-case basis.

The salary for this position is $65,000.

Some things we're looking for

• 1-3 yrs of experience leading or supporting task/project management for marketing initiatives (e.g. social media, mobile, email, or other digital strategies) and/or product or platform development (e.g. website design and development).
• Experience with and interest in project management tools and methodologies
• Ability to adapt to new situations, solve problems on the fly, and communicate with those around you. Teamwork and scrappiness required.
• You are adaptable, curious, and always looking for ways to make things more efficient.
• You have a passion for cause-based work and promoting progressive values.
• You have meticulous attention to detail.
• Whether it is Slack, Zoom, or email, you are a clear and responsive communicator. You approach communication with empathy and respect.
• You manage your time well and are excited to dive into multiple projects at once.
• A shared passion and curiosity for making change. This includes comfort with ambiguity, a restlessness that resists the status quo, and a commitment to quality that ensures we're always making progress.
• Empathy, communication, respect, and the ability to act as a role model at Blue State and embody our working agreements.

At Blue State, diversity is a necessity, not a nice-to-have. We encourage those from underrepresented communities - women, people of color, LGBTQIA+, immigrants, those with disabilities and people at all the intersections in between - to apply. Even if you don't think your current skill set checks every box below, but this role seems to align with your strengths, we want to hear from you.

Blue State is committed to creating an inclusive and accessible application and interview process. If you would like to request a reasonable accommodation for a disability, please contact us at [e-mail] with the subject line: Accommodation Request to get started.

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