Project Coordinator

ACTalent; Naperville (IL); Remote; USD 41,000 - 53,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Plan

Life Insurance

Disability coverage

HSA / Health Spending Account

Transportation benefits

Time Off / PTO

Job summary

Actalent is seeking a Project Coordinator to support complex nuclear and power generation projects from Naperville, IL. You will assist Project Managers and Engineers with scheduling, tracking, and coordination while maintaining documentation and communications with internal teams, clients, and vendors.

The role emphasizes MS Excel/Office skills, strong organizational abilities, and proactive follow-up to keep milestones on track.

Qualifications

• 13+ years of experience in project coordination or administration.
• Strong scheduling and tracking abilities.
• Proficiency with Microsoft Excel and Microsoft Office suite.

Responsibilities

• Assist project managers and engineers with scheduling, tracking, and day-to-day project coordination activities.
• Maintain up-to-date project documentation, including spreadsheets, reports, and status updates.
• Coordinate and schedule meetings with stakeholders, providing agendas and follow-up materials.
• Communicate with internal teams, clients, vendors, and subcontractors to share updates.
• Track deadlines, budgets, action items, and deliverables to keep projects on schedule.
• Prepare project-related forms, purchase orders, invoices, and administrative documents promptly.
• Utilize Excel, Word, Outlook, and Teams to organize and analyze project data.
• Identify outstanding items and follow up with team members to move projects forward.
• Provide general administrative support and data entry for the project team.

Skills

Scheduling

Tracking

Project coordination

Communication

Organization

Follow-up

Data entry

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

SAP

Job description

Job Description

The Project Coordinator supports complex, high-impact projects in the nuclear and power generation industry by assisting project managers and engineers with scheduling, tracking, and overall project coordination. This role maintains project documentation and reports, organizes meetings and communications with internal teams, clients, vendors, and subcontractors, and ensures that project deadlines, budgets, and deliverables stay on track. The position offers exposure to technically challenging engineering and project environments and the opportunity to grow a career in the energy sector while working in a collaborative, safety-focused organization.

Job Title

Project Coordinator

Responsibilities

• Assist project managers and engineers with scheduling, tracking, and day-to-day project coordination activities.
• Maintain accurate and up-to-date project documentation, including spreadsheets, reports, and status updates.
• Coordinate and schedule meetings, ensuring all relevant stakeholders receive invitations, agendas, and follow-up materials.
• Communicate regularly with internal teams, clients, vendors, and subcontractors to share project information and updates.
• Track project deadlines, action items, budgets, and deliverables to ensure milestones are met and projects remain on schedule.
• Prepare and process project-related forms, purchase orders, invoices, and other administrative documentation in a timely manner.
• Utilize Microsoft Excel, Word, Outlook, and Teams to organize, analyze, and communicate project data and information.
• Identify outstanding items or issues and proactively follow up with appropriate team members to keep projects moving forward.
• Provide general administrative support to the project team, including data entry and document control.
• Support project managers with basic project management tasks as needed, contributing to overall project efficiency.

Essential Skills

• 13+ years of experience in project coordination, project administration, or a similar role preferred.
• Demonstrated project coordination skills, including scheduling, tracking, and organizing project activities.
• Strong proficiency in Microsoft Excel with the ability to manage and analyze project data.
• Solid skills in Microsoft Office applications, including Word, Outlook, and Teams.
• Excellent organization skills with the ability to manage multiple priorities simultaneously.
• Strong communication skills, both written and verbal, to interact effectively with diverse stakeholders.
• Effective follow‑up skills to ensure outstanding items are addressed and project tasks are completed.
• Comfort working in environments related to engineering, construction, utilities, or energy projects.

Additional Skills & Qualifications

• Experience in engineering, construction, utilities, or energy projects is a plus.
• Experience with SAP is an asset.
• Background in project management support or administrative support within technical or industrial settings is beneficial.
• Ability to work collaboratively with experienced professionals across multiple engineering and project disciplines.
• Interest in developing technical knowledge and industry experience in the nuclear and power generation sector.

Work Environment

This role supports critical nuclear and power generation projects within a collaborative, safety-focused working environment. The position offers exposure to complex engineering, project management, and technical challenges, and provides opportunities to expand technical knowledge and industry experience while contributing to projects that support the reliability and future of the energy industry. The work can be performed fully remote, using tools such as Microsoft Excel, Word, Outlook, and Teams to coordinate and communicate project information with distributed teams.

Job Type & Location

This is a Contract to Hire position based out of Naperville, IL.

Pay & Benefits

The pay range for this position is $30.00 - $38.46/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 26, 2026.

Workplace Type

This is a fully remote position.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.