Project Coordinator

ConeCraft LLC; Mount Vernon (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

ConeCraft LLC is seeking a Project Coordinator to support successful planning, execution, and completion of projects. You will collaborate with project managers, engineering, production, vendors, and customers to keep schedules, documentation, and deliverables on track.

The role emphasizes maintaining records, coordinating with multiple stakeholders, monitoring budgets and timelines, and contributing to process improvements in a dynamic manufacturing environment.

Qualifications

• 2+ years of project coordination or related experience preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to prioritize multiple projects and deadlines simultaneously.

Responsibilities

• Assist Project Managers with planning, scheduling, and coordinating project activities.
• Monitor project timelines and milestones to ensure deadlines are met.
• Maintain project documentation, records, contracts, submittals, and correspondence.
• Coordinate communication between internal departments, customers, subcontractors, and suppliers.
• Track project budgets, purchase orders, change orders, and project expenses.
• Prepare status reports, meeting agendas, and meeting minutes.
• Support material procurement and delivery scheduling activities.
• Assist in managing project risks, issues, and action items.
• Ensure project files are accurate, complete, and maintained according to company standards.
• Monitor workload and resource allocation to support project goals.
• Help facilitate project closeout activities, including final documentation and customer deliverables.
• Support continuous improvement initiatives and process efficiencies.

Skills

Microsoft Office

Time management

Communication

Organization

Problem solving

Education

Associate's or Bachelor's degree

Tools

Microsoft Project

Smartsheet

Procore

Job description

The Project Coordinator supports the successful planning, execution, and completion of projects. The Project Coordinator will work closely with project managers, engineering, production, vendors, and customers to ensure schedules, documentation, communications, and project deliverables are managed efficiently and accurately.

Key Responsibilities

• Assist Project Managers with planning, scheduling, and coordinating project activities.
• Monitor project timelines and milestones to ensure deadlines are met.
• Maintain project documentation, records, contracts, submittals, and correspondence.
• Coordinate communication between internal departments, customers, subcontractors, and suppliers.
• Track project budgets, purchase orders, change orders, and project expenses.
• Prepare status reports, meeting agendas, and meeting minutes.
• Support material procurement and delivery scheduling activities.
• Assist in managing project risks, issues, and action items.
• Ensure project files are accurate, complete, and maintained according to company standards.
• Monitor workload and resource allocation to support project goals.
• Help facilitate project closeout activities, including final documentation and customer deliverables.
• Support continuous improvement initiatives and process efficiencies.

Required Qualifications

• Associate's or Bachelor's degree in Business, Construction Management, Engineering, Project Management, or a related field.
• 2+ years of project coordination, administrative, construction, manufacturing, or related experience preferred.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to prioritize multiple projects and deadlines simultaneously.
• Strong attention to detail and problem-solving skills.

Preferred Qualifications

• Experience in manufacturing, precast concrete, construction, or industrial operations.
• Familiarity with project management software such as Microsoft Project, Smartsheet, Procore, or similar platforms.
• Knowledge of purchase orders, scheduling, and document control processes.
• Understanding of basic budgeting and contract administration.