Project Coordinator - Greater Chicago Area

Bunzl Distribution NA; Morton Grove (IL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental & Vision

FSA / Health Spending Account

Life Insurance

Paid Time Off

401K with match

Tuition Reimbursement

Job summary

Bunzl North America is seeking a Project Coordinator to support multi-site projects from inquiry to delivery. The role emphasizes coordination with Sales Ops, Sales, Logistics, and Design Services to align client needs with the best-fit products and services.

The position requires strong organizational skills, Excel proficiency, and the ability to manage timelines and vendor relationships. 60–70k typical salary, with up to 10% bonus and comprehensive benefits.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree preferred.
• 1–3 years in project management or merchandising a plus.
• Excellent interpersonal skills.
• Proficient in Excel, PowerPoint, MS Project.
• Basic Import Logistics knowledge.
• Detail-oriented in a fast-paced environment.
• Able to manage multiple projects simultaneously.
• Strong communication with suppliers and manufacturers.
• Willing to travel 3–5%.

Responsibilities

• Lead projects and adhere to production and PM processes from inquiry to completion per client expectations.
• Evaluate inquiries and determine resources needed.
• Select vendors and complete client pricing grid.
• Submit final sell pricing for review.
• Issue purchase orders to suppliers.
• Coordinate samples and logistics with vendors and sales.
• Create and maintain quote requests / bid sheets.
• Maintain data in JD Edwards accurately.
• Proactively communicate changes and risks to stakeholders.
• Manage overall project timelines to meet deadlines.
• Maintain client information and filing per procedures.
• Ensure data integrity for on-demand reporting.
• Meet or exceed quote turnarounds.
• Meet annual project timelines 95% of the time.
• Manage risks to meet margin goals.
• Share updates with Sales Ops and Sales.

Skills

Interpersonal skills

Advanced Excel

PowerPoint

MS Project

Internet Research

Attention to detail

Multi-tasking

Time management

Vendor communication

Negotiation

Accountability

Teamwork

Travel readiness

Education

High school diploma or equivalent

Bachelor’s degree

Tools

JD Edwards

Box

Job description

This role is Hybrid. Candidates for this position should be located in the Greater Chicago area or Fort Washington, PA area.

The Project Coordinator’s primary responsibilities are to follow established protocols and procedures in supporting their assigned projects by evaluating and determining appropriate products, services and providing them for clients. This position works closely with Sr. Project Managers, Sales Operations and Business Development staff to research and manage options so that the best fit between client need and solution is always found. The coordinator is responsible for matching the appropriate level of service and product to specific client profiles/budgets and for delivering measurable results that achieve or exceed company objectives with respect to management of standard timelines, adherence to all established procedures, on‑demand reporting with respect to status of any specific project and related to delivery of products and services to RRG clients. The coordinator will oversee all aspects of the Production function from beginning to end and will be a key point of contact for members within other functions such as Sales Ops, Sales, Logistics, and Design Services.

Responsibilities

• Lead Projects and adhere to RRG’s Production and Project Management processes (receipt of initial inquiries, review against criteria, ongoing liaison to sales team, coordination with design services (design, renderings, specs), planning, executing, controlling, and completing the work required to achieve a specific result per client expectations/P.O.)
• Evaluate inquiry, determine resources needed (art, manufacturing, sourcing)
• Select appropriate vendors for projects and complete client grid with best choice pricing
• Submit final sell pricing to BDM/SOM for review
• Issue purchase orders to approved suppliers
• Oversee and coordinate sample (enforce established sample protocols, inspect samples, inform changes and coordinate with vendors and sales team. Make arrangement with logistics team as needed to transport samples)
• Perform quick and value‑added review of all new inquiries
• Create and manage the quote request /bid sheet OR Development Item Grid (document shared with vendors)
• Create and maintain all data within JD Edwards with accuracy and timeliness
• Initiate proactive communications as needed with BDM/SOM so that all are aware of significant changes or identified challenges and proposed solutions
• Manage overall project timeline to meet deadlines and proactively alert others
• Maintain client information and project filing system per established procedures
• Ensure required data integrity for all on‑demand reporting per established process (JD Edwards, coordination of price quotes, project timeline status, etc.)
• Maintain accurate and timely information flow (filing protocols and procedures within Box)
• Meet or exceed established dates for quote turnarounds
• Overall Project Timelines met or beaten for 95% of projects per year
• Risks effectively managed so that margin goals are met or exceeded on average
• Proactively shares and updates Sales Ops and Sales to manage all internal and external expectations

Requirements

• High school diploma or equivalent required
• Bachelor’s degree highly preferred
• 1‑3 years’ experience in project management or merchandising a plus or equivalent field
• Excellent interpersonal skills to interact with all parties involved with our business
• Word, Advanced Excel, PowerPoint, MS Project, Internet Research
• Basic Import Logistics working knowledge
• Attention to detail in a fast‑paced environment; ability to multi‑task and prioritize
• Ability to manage multiple projects simultaneously
• Track Milestones, follow up on action items, keep projects moving
• Escalate Risk, delays proactively
• Highly Organized
• Experience communicating with suppliers, manufacturers
• Ability to obtain quotes, compare options, negotiate
• Accountability
• Work independently while maintaining full accountability for achieving business objectives and delivering measurable results
• Demonstrates a high level of self‑motivation and a strong commitment to teamwork, consistently operating with a keen sense of urgency to drive results and support organizational goals.
• Occasional travel (approximately 3‑5%) to attend trade shows or suppliers

Compensation

Salary Range $60K - $70K annual depending upon education and experience, with up to a 10% bonus opportunity.

Benefits

• Medical, Dental & Vision Benefits first of the month following 30 days
• Flex Care and Health Care Spending Account
• Life Insurance
• Paid Time Off - Vacation, Sick, Holidays and Personal Time
• 401K with generous company match
• Tuition Reimbursement program

Bunzl North America is a global leader in the Cleaning & Hygiene, Food Processing, Grocery, Health Care, Non‑Food Retail, and Safety industries. We have grown both organically and through acquisitions to exceed $10 billion in sales. Headquartered in St. Louis, Missouri, Bunzl operates more than 100 warehouses and serves all 50 states, Puerto Rico, Canada, and parts of the Caribbean and Mexico. With more than 10,000 team members and over 400,000 supplies, Bunzl is recognized as a leading supplier across North America—and proudly certified as a Great Place to Work®. At Bunzl, you’ll find Unlimited Potential… Your Career - - Our Future!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities