Project Coordinator

ARCOR Mechanical Systems, LLC; Morgantown (WV); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Starting salary of $55,000 per year

Simple IRA with 3% company match

10 days PTO

Professional growth opportunities

Job summary

ARCOR Mechanical Systems, LLC is seeking a motivated project coordinator to support the Project Management team in the plumbing and mechanical industry. You will work directly with the Project Managers, handle daily project operations, coordinate administrative tasks, obtain quotes, assist with billing, and help ensure projects run efficiently.

This is an excellent opportunity for someone with general construction knowledge or basic plumbing/pipefitting experience who is looking to grow their

Qualifications

• Minimum two years of related post-secondary education and/or work experience.
• Strong Microsoft Office skills and ability to manage documents and reports.
• Willingness to learn and adapt in a fast-paced construction environment.

Responsibilities

• Documentation management of submittals, shop drawings, RFIs, change orders, and contracts.
• Scheduling and coordination of material deliveries and subcontractor activities.
• Financial tracking through invoices, job cost entries, and progress billing support.
• Site visits to monitor progress, safety, and quality with progress photos.
• Facilitate weekly coordination meetings and maintain clear communication among teams.
• Prepare Operations and Maintenance manuals and assist closeout activities.

Skills

Microsoft Office Suite

Team collaboration

Organizational skills

Communication

Education

Post-secondary education

Tools

Procore

PlanGrid

Job description

ARCOR is seeking a motivated and dependable project coordinator to support our Project Management team in the plumbing and mechanical industry. This position works directly with the Project Managers and plays a key role in supporting daily project operations, coordinating administrative tasks, obtaining quotes, assisting with billing, and helping ensure projects run efficiently.

This is an excellent opportunity for someone with general construction knowledge or basic plumbing/pipefitting experience who is looking to grow their career and expand their knowledge within the industry. This could open up an opportunity to move into an assistant project manager position.

Responsibilities

• Documentation Management: Organizing, filing, and maintaining project documents, including submittals, shop drawings, Requests for Information (RFIs), change orders, and contract documents using digital tools like Procore or PlanGrid.


• Scheduling and Coordination: Assisting in the development and maintenance of project schedules, tracking material deliveries and equipment orders, and coordinating with subcontractors and vendors to ensure timely site access and supply.


• Financial Tracking: Supporting cost management by reviewing subcontractor and vendor invoices, assisting with job cost entries, and helping prepare monthly progress billing or payment applications for owner approval.


• Site and Quality Support: Conducting daily or regular site visits to inspect progress, resolve minor field issues, ensure safety compliance, and take progress photos for status reports.


• Communication and Meetings: Facilitating weekly coordination meetings, preparing agendas and minutes, and acting as a liaison between the field superintendent, project manager, and office staff to relay updates and resolve issues.


• Closeout Preparation: Compiling Operations and Maintenance (O&M) manuals, tracking punch list items, and gathering final documentation required for project handover and financial closeout.

• Daily project-related tasks and administrative duties


• Request and follow up on quotes from vendors and suppliers


• Utilize Microsoft Office Suite for reports, spreadsheets, correspondence, and project tracking


• Perform additional duties as assigned by the Project Manager


• Learn and develop knowledge of plumbing, pipefitting, and construction project management processes

Qualifications

Required

• Monday-Friday in office 7:30am-4:00pm (can be adjusted an hour either way)


• Minimum of 2 years of related post-secondary education and/or work experience


• Examples include construction management, business administration, engineering coursework, construction administration, plumbing, HVAC or related fields


• General construction knowledge and/or plumbing and pipefitting knowledge


• Strong knowledge and proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)


• Ability to work effectively in a team environment


• Strong organizational and communication skills


• Willingness to learn and adapt to a fast-paced construction environment


• Dependable, punctual, and professional


• Valid driver's license


• Must be approved as an authorized driver by the Company's insurance carrier

Preferred

• Previous experience in construction administration, project coordination, estimating, plumbing, pipefitting, HVAC or related fields


• Experience working with contractors, suppliers, or construction projects


• Starting salary of $55,000 per year


• Simple IRA with 3% company match


• 10 days PTO


• Professional growth and learning opportunities within the plumbing and mechanical industry

Please Note: Health insurance is not currently offered for this position.

What We're Looking For

The ideal candidate is someone who:

• Arrives on time and is dependable


• Works well with others and contributes positively to the team


• Demonstrates initiative and attention to detail


• Is eager to learn the plumbing and pipefitting industry


• Can handle multiple tasks and priorities effectively


• Maintains a professional attitude and strong work ethic