Project Coordinator

Jackson Contractor Group; Missoula (MT); On-site; USD 50,000 - 70,000; Full time

Job summary

Jackson Contractor Group in Missoula, MT, seeks a Project Coordinator to ensure project organization and compliance. This role supports project managers and teams by maintaining essential documentation and subcontractor compliance.

The ideal candidate values organization, communication, and teamwork, and possesses strong skills in Microsoft Office. Join a company that emphasizes integrity and build meaningful relationships with projects and people.

Qualifications

• Able to manage multiple tasks and deadlines in a fast-paced environment.
• Experience in ensuring subcontractor compliance.
• Proficient in Microsoft Excel and project documentation management.

Responsibilities

• Ensure subcontractor compliance and proper payment procedures.
• Organize, track, and maintain project documentation.
• Support project teams through proactive communication.

Skills

Strong organizational skills

Detail-oriented mindset

Strong working knowledge of Microsoft Office Suite

Construction experience

Professional communication

Job description

Do you see challenge as opportunity, take pride in doing things the right way, and believe great work starts with great relationships? Because that is the Jackson Way.

If this sounds like something you want to be a part of, you’ll find purpose here. At Jackson Contractor Group, we are builders through and through, of structures, relationships, and opportunity. We build more than projects, we build people.

What truly sets us apart is our people and our core values.

BUILD RELATIONSHIPS. Take care of each other. CHASE THE HARD STUFF. Meet challenges head on. OPERATE WITH INTEGRITY. Deliver what is promised. SPARK PASSION. Bring enthusiasm. PURSUE GREATNESS. Desire to succeed.

At Jackson, we invest in you. Not just your skills, but your growth and your goals. You will have the support to push limits, the encouragement to innovate, and the trust to take ownership.

As a Project Coordinator at Jackson Contractor Group, you will play an essential role in keeping projects organized, compliant, and moving forward. Working alongside Project Managers, Project Engineers, Superintendents, and project teams, you’ll help create the structure and coordination that allows successful projects to happen.

This role is ideal for someone who values organization, communication, and teamwork, and who takes pride in supporting both people and processes behind the scenes. You’ll help ensure documentation is accurate, subcontractor compliance is maintained, and project closeout requirements are completed with care and attention to detail.

When you are a part of the Jackson crew, your voice matters, your growth is encouraged, and your impact is seen every day. Whether you are managing document control or collaborating with project teams, you will be part of a company that values integrity, craftsmanship, and genuine connection.

If you are ready to do meaningful work with people who care about what they build, and who they build it with, we would love to meet you.

PROJECT COORDINATOR

Department: Support It
Direct Supervisor: Controller – Project Compliance

ESSENTIAL DUTIES AND FUNCTIONS

• Ensure subcontractor compliance and proper payment procedures through verification and review of insurance certificates, certified payroll reports, background check results, lien waivers, and supporting documentation, as well as other project-specific requirements.
• Prepare, proof, distribute, and maintain subcontract agreements and purchase orders with appropriate supporting documentation.
• Organize, track, and maintain project documentation throughout the life of the project, including reconciling and archiving documents during project closeout and ensuring project records are properly saved in Procore.
• Understand subcontract agreement language related to subcontractor payment terms, documentation requirements, and compliance obligations.
• Coordinate permits and project-related requirements, including City, County, State, SWPPP, and utility permits, as directed by the project team.
• Assist project teams with the organization, preparation, and completion of Operations & Maintenance Manuals in accordance with project specifications and owner requirements.
• Support project teams through proactive communication, attention to detail, and timely coordination of project-related tasks and documentation.
• Contribute to continuous improvement efforts by identifying opportunities to improve project processes, organization, and efficiency.
• Perform additional duties and responsibilities as assigned.

OTHER REQUIREMENTS

• Build and maintain long-term, trust-based relationships with coworkers, subcontractors, clients, and the public.
• Go the extra mile to support project success and client satisfaction by double-checking critical deliverables and minimizing errors.
• Take pride in ownership of all work and outcomes.
• Implement solutions efficiently and effectively.
• Demonstrate a commitment to continuous improvement through personal development and suggestions for better company processes.
• Exhibit strong written and verbal communication skills.
• Show self-motivation, punctuality, and the ability to manage multiple priorities while exercising sound judgment and discretion.

WHAT WE ARE LOOKING FOR

• Construction experience preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong working knowledge of Microsoft Office Suite, particularly Microsoft Excel.
• Ability to communicate professionally and collaborate effectively with project teams, subcontractors, and clients.
• Detail-oriented mindset with a commitment to accuracy and follow-through.

CERTIFICATES & LICENSES

• Notary for the State of Montana preferred

Equal Opportunity Employer, including disabled and veterans.