Project Coordinator

J. F. Ahern Co.; Milwaukee (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Top-tier benefits

Bonus programs

Generous PTO

Paid parental leave

Mental health resources

Wellness programs

Professional growth opportunities

Work-life balance

Job summary

J. F. Ahern Co.

in Milwaukee, WI seeks a Project Coordinator to provide vital support to multiple Project Managers by organizing project data, drafting professional correspondence, and coordinating documentation for approvals. The role involves assisting with proposals, bids, permitting, and scheduling to keep projects on track. The ideal candidate will have an associate’s degree in an administrative program or 3–5 years of administrative support experience, excellent customer service, and

Qualifications

• Associate degree in administrative program or 3–5 years of administrative support experience in a fast-paced environment.
• Excellent customer service skills and strong attention to detail.
• Proficiency in Microsoft Office; willingness to learn industry-specific software.

Responsibilities

• Collect and organize project information for multiple Project Managers.
• Draft professional correspondence and prepare/submit documentation for approvals.
• Coordinate the permitting process and assist with proposals and bidding documents.
• Process purchase orders and track information in project systems; follow up with customers and vendors.
• Process weekly and monthly billings; coordinate meetings and manage contracts and subcontracts.

Skills

Customer service

Attention to detail

Fast-paced environment

Microsoft Office

Software aptitude

Education

Associate degree in administrative program

3–5 years administrative support experience

Job description

Select how often (in days) to receive an alert: Create Alert

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?

With more than 145 years as a family-owned business, we've built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Project Coordinator located in Milwaukee, WI.

How you will contribute:

As a Project Coordinator, you will provide vital support to multiple Project Managers by collecting and organizing project information, drafting professional correspondence, preparing and submitting documentation for approval, and coordinating the permitting process. This role will also involve assisting with assembling proposals and bidding documents. In addition, completing purchase orders, tracking information in various systems, following up with customers and vendors, and other tasks to help ensure projects are executed to the timeline. Responsible for processing weekly and monthly billings for the projects, coordinating various meetings, processing, and tracking contracts and subcontracts. This is an exciting opportunity to be very instrumental in the successful execution of our regional construction projects.

What you need to qualify:

Ideal candidate should bring to Ahern a completed associate's degree in an administrative program or three to five years of administrative support type experience, preferably within the construction industry. Those who will excel as a Project Coordinator will have excellent customer service skills, strong attention to detail, and the ability to thrive in a fast-paced, deadline-driven work environment. Being proficient in Microsoft Office and technically inclined to learn industry-specific software will be essential. If you are ready to demonstrate this expertise, Ahern wants you!

What's in it for you?

At Ahern, we understand that life is more than just work - and we're committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.

Here's how we stand out from the rest:

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

By joining Ahern, you'll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don't settle for just any job - experience what it's like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.