Project Coordinator

University of Miami; Miami, Northern (FL, KY); Hybrid; USD 52,000 - 70,000; Full time

Job summary

University of Miami is seeking a Full Time Project Coordinator in Miami to organize project activities, coordinate meetings, track progress and prepare comprehensive plans detailing resources, timeframes and budgets. The role requires strong communication, documentation, and budget-management skills to support the Heart program initiatives.

The candidate will work closely with medical and administrative teams, ensuring adherence to standards and timely reporting.

Qualifications

• Clear written and verbal communication skills.
• Ability to manage budgets and track expenditures.
• Ability to organize meetings, document minutes and action items.
• Experience with project documentation and reporting.
• Ability to work independently and in teams.

Responsibilities

• Organizes project activities to ensure schedules are on track.
• Assists with task assignment, meeting arrangements and progress tracking.
• Monitors budgets and expenditures for projects.
• Maintains comprehensive project documentation and reports.
• Communicates project status to stakeholders and updates timelines.

Skills

Communication skills

Interpersonal skills

Independent work

Record keeping

Budget management

Discretion with confidential info

Education

Bachelor’s degree preferred

High school diploma or equivalent

Tools

Microsoft Office

Job description

The University of Miami/UHealth Miami Transplant Institute has an exciting opportunity for a Full Time, Project Coordinator to work in Miami.

Core Job Summary

The Project Coordinator organizes project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

Core Responsibilities

• Assists with the assignment of tasks to internal teams to include schedule management.


• Assists with budget preparation and tracks all project related expenditures.


• Monitors project progress and addresses any issues that arise.


• Assists with the identification of completion shortfalls.


• Acts as the point of contact and communicates the project status to relevant stakeholders.


• Communicates timeline changes and new information to project team.


• Creates and maintains comprehensive project documentation, plans and reports.


• Ensures all needed documentation is current and properly filed and stored.


• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.


• Organizes, attends and participates in project meetings.


• Prepares necessary presentation materials for project meetings.


• Records minutes and takes detailed notes during meetings.


• Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions

• Plans and coordinates administrative tasks to include facilitating project logistics such as scheduling meetings, conference rooms, conference calls, and filing for the Heart program.


• Serve as primary contact for cardiac-related projects, communicating any changes, and maintaining comprehensive documentation to ensure efficiency and compliance


• Collaborating closely with Manager of Advanced Heart Failure, LVAD and Heart Transplant Programs


• Assist and collaborate closely with the Business Development team to facilitate project-related topics.


• Coordinate an annual Jackson Heart Institute and/or Miami Transplant Institute Clinical Cardiac Symposium.


• Coordinates Surgical and Medical outreach efforts for Jackson and University of Miami.


• Collaborates closely with Jackson Medical Group, Miami Transplant Institute, and University of Miami Medical Group.


• Coordinate Jackson Heart Institute Service Line meetings.


• Serve as a liaison between heart team members, stakeholders, and management to ensure clear communication and alignment.


• Support Advanced Heart Failure APRNs


• Assist and manage calendar for an UMMG Advanced Heart Failure physicians.


• Review and improve processes for greater departmental efficiency.

Core Qualifications

• High school diploma or equivalent, Bachelor’s degree preferred


• Minimum 1 year of relevant experience


• Ability to communicate effectively in both oral and written form.


• Ability to maintain effective interpersonal relationships.


• Ability to work independently and/or in a collaborative environment.


• Ability to accurately prepare and maintain records, files, reports and correspondence.


• Ability to understand and follow instructions.


• Skill in completing assignments accurately and with attention to detail.


• Ability to manage a budget and work within the constraints of that budget.


• Ability to process and handle confidential information with discretion.


• Proficiency in computer software (i.e. Microsoft Office).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System (\"UHealth\") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.

Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.