Project Coordinator

EMCOR Group, Inc.; Mesa (AZ); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health & Welfare (medical, dental &amp

401(k)

401(k) match

Paid time off

Paid holidays

Flexible spending accounts

Healthcare spending accounts

Life insurance

Disability insurance

Job summary

Dynalectric Arizona in Mesa, AZ is seeking a Project Coordinator to assist Project Managers and electricians on site. You will track job costs, process billing, produce submittals and closeout documentation for projects.

This role requires 3–5 years in billing or project management support, strong MS Excel skills, and familiarity with Accubid or Vista is a plus. Office-based with some overtime as deadlines arise.

Qualifications

• HS Diploma or GED required; some college preferred.
• 3–5 years experience in billing or project management support.
• General knowledge of accounting and billing practices.
• Advanced MS Office skills, especially Excel.
• Familiarity with Accubid and Vista a plus.

Responsibilities

• Billings: time/material estimates, create invoices and process PM billings.
• Open/close job set-ups in Vista; coordinate with electricians on project completion.
• Manage accounts receivable collections when past due or outside terms.
• Maintain detailed project records and contracts; file invoices appropriately.
• Prepare cost reports and assist with document control and coordination.
• Process department timecards: verify details, code costs, obtain PM sign-offs.

Skills

Billing experience

Project management support

Multitasking

Customer service

Communication skills

Education

HS Diploma/GED

Some college preferred

Tools

Accubid

Vista

MS Excel

Job description

About Us

Dynalectric Arizona offers a comprehensive range of electrical solutions. Our expertise spans planning, construction, installation, and integration of some of the most advanced electrical, controls, and telecommunications systems.

Job Summary

Offering multidisciplinary electrical solutions under one roof, we have helped plan, construct, install, and integrate some of the most advanced electrical, controls, and telecommunications systems. We are looking for talented, motivated electrical and construction professionals to join our team.

For more information, please visit https://dyna-az.com

Job Title: Project Coordinator - Mesa, AZ

The Project Coordinator (PC) will assist and support Project Managers and electricians on site. Track job cost, process and enter billing, produce submittals, O&M manuals or other job close out documentation for projects.

Essential Duties & Responsibilities

Billings

• Time/material estimates (Accubid entry, create invoice)
• Process all department PM billings (lien releases, schedule of values, create invoices, send to customers)
• A/R collections (when past due or beyond contractual terms)

Issuing/tracking work orders

• Job set-up in Vista for billing purposes
• Open/close status (dispatch to electrician, conduct final Q/A check, coordinate with electrician on job completion, archive completed jobs)
• Manage permits (open/close log, coordinate with PM/electrician to gather information needed to complete process)

External/internal customer service responsibilities

• Answer phone calls and email inquiries from external customers (from existing or potential customers; service/billing questions, directs customers to alternative resources for services Dynalectric does not provide)
• Answer phone calls and email inquiries from internal customers (general field/PM/staff support inquiries)

Maintain detail project records

• O.’s (files/maintains per job using A/P processes)
• Contract modifications (track contract modifications for the life of each project)
• Invoices (file within appropriate job folder)

Cost reports

• Assist project management team with reports as needed
• Assist project team with document control and coordination

Process department timecards

• Ensure accuracy (name, state, employee id number, miscellaneous reimbursements)
• Coding (job number, phase/cost codes)
• Manage approval process (written sign-off from PM’s)
• Deliver to Payroll

Other duties

• Department vacation coordination calendar (maintains field and office request in Excel calendar, post in lobby)
• Meeting minutes (send to DHDM for review/distribution and archived in service/special projects division folder)
• Assist with department meetings/event logistics (work with Marketing/Office Coordinator to schedule event locations & time, invites SSP staff/crew via Lotus Notes)
• General Admin support as needed (printing, scanning, copying, etc.)
• Expense Reports
• Check requests (permit process and other miscellaneous check request)

Qualifications

• HS Diploma/GED required, some college preferred.
• 3-5 years’ experience in billing or Project Management support.
• General knowledge of accounting and billing practices.
• Ability to multitask in a fast-paced work environment.
• Intermediate to advanced knowledge of MS office – especially Excel.
• Familiarity with Accubid and Vista a plus.
• Experience creating spreadsheets for job tracking/costing.
• Ability to work effectively independently or in a team environment.
• Excellent/proven customer service skills.
• Effective written and verbal communication skills.
• Ability to provide support to Department and Project Managers in all areas needed on a daily basis.

#dynaz

Physical Demands

The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job.

The PC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

Office-based. Typical business hours Monday – Friday, but when deadlines approach, they may be required to work some overtime.

Benefits

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Healthcare spending accounts
• Life insurance
• Disability insurance

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affinitive Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.