Project Coordinator

JMF; Mechanicsburg (Cumberland County); On-site; USD 52,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with match

Paid time off

Paid holidays

Paid bereavement

Direct deposit

Job summary

The JMF Underground Inc project coordinator supports the PP&L project team in planning, scheduling, procurement, and reporting for underground utility construction. You will liaise with field crews, vendors, and clients to keep projects on schedule, within budget, and compliant with safety and regulatory requirements.

Based in Mechanicsburg, you’ll help prepare documentation, track milestones, and generate status updates while contributing to customer satisfaction and operational efficiency.

Qualifications

• High school diploma or GED required.
• Minimum of 2 years of project coordination, construction administration, or utility construction experience preferred.
• Experience in underground utility, electric utility, civil construction, or infrastructure projects is highly desirable.
• Experience with project management software, ERP systems, or utility management systems preferred.

Responsibilities

• Provide administrative and project coordination support to the PP&L Project Manager.
• Track project schedules, milestones, and deliverables to ensure timely completion of work.
• Coordinate with field crews, superintendents, subcontractors, and vendors regarding project needs and schedules.
• Prepare and maintain project documentation, including permits, work orders, contracts, change orders, and closeout packages.
• Enter and update project information in company and client management systems.
• Assist with project budgeting by tracking costs, invoices, purchase orders, and subcontractor payments.
• Monitor material procurement and delivery schedules to support field operations.
• Coordinate utility locates, inspections, and permitting requirements as needed.
• Generate and distribute project status reports, production updates, and customer communications.
• Maintain accurate records of project activities and job progress.
• Support invoice preparation and documentation required for customer billing.
• Assist with workforce scheduling and resource allocation.
• Ensure compliance with company policies, safety standards, and PP&L project requirements.
• Communicate project issues and potential delays to the PP&L Project Manager and appropriate stakeholders.
• Participate in project meetings and prepare meeting notes and action items.

Skills

Organization

Time management

Communication

Multi-tasking

PM software

Education

High school diploma or GED

Tools

PM software

ERP systems

Utility management systems

Job description

About the Role

The PP&L Project Coordinator is responsible for supporting the successful planning, execution, and closeout of underground utility construction projects for PP&L. This position serves as a key liaison between field operations, project management, clients, and vendors to ensure projects are completed safely, on schedule, within budget, and in compliance with company and utility requirements.

The Project Coordinator will assist the PP&L Project Manager with project documentation, scheduling, reporting, procurement, and communication while maintaining a strong focus on operational efficiency and customer satisfaction.

Essential Functions

• Provide administrative and project coordination support to the PP&L Project Manager.


• Track project schedules, milestones, and deliverables to ensure timely completion of work.


• Coordinate with field crews, superintendents, subcontractors, and vendors regarding project needs and schedules.


• Prepare and maintain project documentation, including permits, work orders, contracts, change orders, and closeout packages.


• Enter and update project information in company and client management systems.


• Assist with project budgeting by tracking costs, invoices, purchase orders, and subcontractor payments.


• Monitor material procurement and delivery schedules to support field operations.


• Coordinate utility locates, inspections, and permitting requirements as needed.


• Generate and distribute project status reports, production updates, and customer communications.


• Maintain accurate records of project activities and job progress.


• Support invoice preparation and documentation required for customer billing.


• Assist with workforce scheduling and resource allocation.


• Ensure compliance with company policies, safety standards, and PP&L project requirements.


• Communicate project issues and potential delays to the PP&L Project Manager and appropriate stakeholders.


• Participate in project meetings and prepare meeting notes and action items.

Qualifications

• High school diploma or GED required.


• Minimum of 2 years of project coordination, construction administration, or utility construction experience preferred.


• Experience in underground utility, electric utility, civil construction, or infrastructure projects is highly desirable.


• Experience with project management software, ERP systems, or utility management systems preferred.


• Strong organizational and time-management skills.


• Excellent verbal and written communication abilities.


• Ability to manage multiple priorities in a fast-paced environment.

Here’s what to know about working here

At JMF Underground Inc, we’re a tight-knit company who are as passionate about caring for our clients as we are about each other. Though we’re the leading Directional Drill company within Central PA, we maintain a small company feel and supportive environment that makes our team members feel at home.

If you’re looking to join a crew of talented go-getters who tackle big vision projects other companies could only dream of, you might just have found your match. With our range of services, including Utility Construction for Electrical and Gas transmission and distribution services, there’s no limit to what we can do, and what you can achieve.

In addition to industry-leading development opportunities, you’ll also have benefits and perks after 90 days of employment:

• Health, Vision and Dental Insurance


• 401 (k) with matching funds up to 4%


• Paid Time off


• Paid Holidays


• Paid Bereavement


• Direct Deposit